ASHLEY FEDORCHUK
Edmonton
Summary
Focused professional versed in office operations, customer service, and administrative support. Demonstrated ability to lead, motivate, and coordinate personnel, streamline operations, and develop successful strategies to achieve organizational objectives. A reliable and organized individual who combines excellent problem-solving skills, strong work ethic, and an eye for detail to ensure the success of an organization.
Overview
15
15
years of professional experience
Work History
Administrator/Scheduler
Brojam Construction and Maintenance
Edmonton, AB
03.2025 - Current
- Managed scheduling of all remediation and restoration jobs across multiple residential sites.
- Coordinate daily and weekly crew assignments to maximize efficiency and maximize time.
- Answered a multiple phone line system, distributed calls as they came in.
- Maintained organized documentation and provided regular scheduling updates to management.
- Answered over 30-50 emails a day, scheduled into JOBBER and distributed the jobs to appropriate team members.
- Weekly expense reports for carpenters and management.
- Assisting with estimating on certain jobs (learning stages).
- Various other administrative duties as required.
Office Manager
Oliver Chiropractic Wellness Clinic
Edmonton, AB
04.2023 - 11.2024
- Managed a team of 3
- Trained all new hires
- Responsible for creating team schedules
- Supervising and monitoring the work of administrative staff
- Maintained office supplies and inventory
- Managing daily operations and office functions
- Dealing with correspondence, complaints and queries
- Human Resources
- Budgeting
- Conflict resolution
- Organize meetings and managing databases
- Preparing letters, presentations and reports
Executive Assistant/Property Manager
Limak Investments
Edmonton, AB
04.2022 - 03.2023
- Managed 5 different properties for the company
- Dealt with all maintenance and inspections needed by the buildings
- Collected all rent and notified of any late notices, late fees or tenant evictions, also was able to maintain a great rapport with most tenants in the buildings
- Maintained an up to date data base of all tenants and companies used for all buildings
- Booked appointments and flights for the CEO and VP of the company
- Dealt with all invoicing, receivables and payables
- Drafted, revised and finalized lease agreements for new or tenants that were renewing
- Dealt with all incoming and outgoing mail, filing, organizing etc
Asset Administrator
Vertex Resource Group Ltd.
Edmonton, AB
08.2020 - 03.2022
- Drafted and finalized lease agreements for all new properties Vertex acquired
- Property search for locations around Canada and the United States
- Once a property was chosen I would look after the set up of the office, lease agreement, power, water, gas, insurance and basic needs of that office
- Maintained a fleet data sheet with the daily maintenance on over 650 of our fleet vehicles
- Maintained multiple spreadsheets for energy, gas and water on over 35 properties owned by the company
- Created multiple spreadsheets organizing and laying out usage of multiple properties
- Daily invoicing
- Creating PO’s daily for maintenance on any of our buildings
- Maintained daily tasks around a 250 person office, this included organization of our storage spaces, moving fleet vehicles to multiple sites, setting up inspections for the office (alarms, fire extinguishers etc)
- All fleets transferred to a new GPS system in 2020, it helped with the process of packaging and recording all units going across Canada and the United States
Administrator
Chiropractic Wellness Studio
Edmonton, AB
08.2018 - 03.2020
- Greeted clients as they came in to the clinic - Answered phones - Shuffled patients to rooms
- Uphold daily tasks such as managing multiple doctors calendars, e-mails and phones
- Daily mail that came in
- Opening and closing the clinic
- Scanning sensitive patient files and organizing to proper folders in a system called ATLAS
- Making sure clinic was always clean and tidy
- Laundry
- Managed massage side, which included keeping up with therapist calendars and clients
- Cash outs in the evening for multiple doctors and therapists
- Uphold clinics professional standards
Legal Assistant
TD Insurance Staff Legal
Edmonton, AB
02.2016 - 11.2017
- Drafted Statements of Defence, Affidavits, Notice to Co- Defendants, Motion/Applications, General Letters, Third Party Claims, Undertaking Charts, Settlement Documents, Consent Orders
- Opened new files
- Uploaded documents and updated notes
- Scheduled Questionings, Interpreters, Transportation, Court Reporters
- Scanning
- Prepped lawyer for appointments
- Daily filing as well as filing at the court house
- Service on Plaintiff’s Counsel
- Scheduled IMEs
- Daily mail
- Processed all incoming cheques as well as sent out a majority of the cheque requests
- Processed closing sheets and closed files
- Sent out Settlement Funds
- Received and sorted faxes
- Worked off systems such as Legal Files and Ty-Metrix
- Handled incoming calls and clients on a regular basis
- Took care of my assigned lawyers calendar and expenses
Legal Assistant
Kiriak Law Office
08.2015 - 11.2015
- Temporary Hire
- Drafted, reviewed and prepared correspondence on a daily basis
- Excelled in drafting, reviewing and filing of all family legal documents
- Had daily contact and meetings with client’s
- Open and closing of files
- In charge of collections, accounting statements and accounts receivable
- Postings of all time and disbursements for two lawyers as well as two assistants
- Billable time
- Handled incoming mail and faxes for 2 lawyers
- Responsible for preparation of pleadings, disclosure, new correspondence, court searches
- Organized calendar’s for both lawyers and set up all appointments
Legal Administrative Professional
Prowse Chowne LLP
07.2011 - 02.2013
- Front Reception Assistant - was in charge of greeting clients, answering phone calls in a timely professional manner
- Dealt with cold calls and distributed them to the appropriate lawyers
- Responsible for all financial banking and deposits for the firm as well as posting and paying all bills
- In charge of all couriers incoming and outgoing, distribution of all faxes and mail
- Posted and updated time tracker daily
- Event Planning - Preparing meeting rooms, catering orders for all large meetings/parties, office housekeeping
- Co-ordinate schedules, appointments, reservations and travel arrangements to all Partners
- Organized meetings, prepared faxes, memos, mass e-mails and assisted with the preparation of business documents
- Floater - Prepared case reports and composed critical correspondence as well as developed conflict check reports to both clients and parties
- Responsible for opening and closing legal files, doing up court searches and preparing legal documents (binding, proof reading, etc.)
- Supported litigation team with prepping for legal cases (preparing binders, documents of any kind, copying)
- Organized and managed sensitive files in an efficient manner including complex litigation documents
Education
Psychology and Music
Concordia College
05-2007
Diploma - undefined
Ardrossan High school
06-2005
Skills
- Payroll
- Accounting
- Microsoft Windows
- Operating Systems
- Quality Assurance
- Proofreading
- Human Resources
- Office Management
- Event Planning
- Administrative Experience
- Microsoft Outlook
- Databases
- Accounts Payable
- Accounts Receivable
- Document Management
- Records Management
- QuickBooks
- Property Management
- Personal Assistant Experience
- Project Management
- Executive & Administrative Support
- Telephone & Front Desk Reception
- Conflict resolution
- Schedule coordination
- Staff management
- Document management
- Data confidentiality
- Personable and approachable
Languages
English
Full Professional
Timeline
Administrator/Scheduler
Brojam Construction and Maintenance
03.2025 - Current
Office Manager
Oliver Chiropractic Wellness Clinic
04.2023 - 11.2024
Executive Assistant/Property Manager
Limak Investments
04.2022 - 03.2023
Asset Administrator
Vertex Resource Group Ltd.
08.2020 - 03.2022
Administrator
Chiropractic Wellness Studio
08.2018 - 03.2020
Legal Assistant
TD Insurance Staff Legal
02.2016 - 11.2017
Legal Assistant
Kiriak Law Office
08.2015 - 11.2015
Legal Administrative Professional
Prowse Chowne LLP
07.2011 - 02.2013
Diploma - undefined
Ardrossan High school
Psychology and Music
Concordia College
ADDITIONALINFORMATION - KEYSKILLS
Executive & Administrative Support, Telephone & Front Desk Reception, Customer Service, Filing Database & Records Management, Maintaining Client Relations, Document Control, Report Preparation, Litigation Support, Quality Assurance, Legal Administration, Reports & Spreadsheets, Complaint Handling, Data Entry, Word, Excel, PowerPoint, Outlook, Windows Vista/XP, Hummingbird, ATLAS (chiropractic)