Ashley Darby
Linden
Summary
Dynamic Project Coordinator with 9 years of experience in agriculture and construction, managing procurement, logistics, and administration for projects up to $4.8M. Known for driving cross-functional collaboration, improving operational efficiency, and delivering projects on schedule and under budget. Process-focused professional with end-to-end project lifecycle expertise and advanced proficiency in Microsoft Office, Bluebeam, ArcGIS, NetSuite, Salesforce, and ERP systems.
Forward-thinking project management specialist confident in leading team members, managing schedules and coordinating resources. Keeps projects on-track with decisive supervision and quick problem-solving. Persuasive in communicating and negotiating with internal team members, vendors and other stakeholders.
Results-driven professional in project management, known for high productivity and efficient task completion. Skilled in strategic planning, risk management, and stakeholder communication. Excel at leadership, time management, and adaptability, ensuring projects meet objectives seamlessly.
Overview
14
14
years of professional experience
Work History
PROJECT ADMINISTRATOR & PURCHASER II
Laurel Ag & Water
Lodi
01.2024 - Current
- Serve as primary operations hub for over 100 customer accounts and 4 account managers to balance service delivery, cost control, and customer satisfaction
- Coordinate pre-construction and daily execution tasks across sales, Project managers, and field technicians, ensuring alignment through completion.
- Manage repair tickets, warranty claims, change orders, and closeout documentation to maintain full project traceability and billing accuracy.
- Cross-reference estimates, service tickets, and invoices to enforce contract compliance and internal cost controls.
- Generate Excel and NetSuite reports tracking labor, materials, and WIP.
- Lead billing team by implementing standardized AR procedures strategically set to resolve billing disputes and enforce account controls; recovery return of $145K realized in the first year.
OPERATIONAL PURCHASER
Laurel Ag & Water
Lodi
01.2022 - 01.2024
- Analyze bid proposals for subcontractors and materials to select vendors based on competitive pricing, lead times, technical support, and contract compliance.
- Reviewed and processed field requisitions to ensure accurate material specifications; resolved $68K in physical count variance prior to audit.
- Negotiated pricing and terms to secure 3.2% annual reduction on materials margin.
- Generated and managed purchase orders through full Purchase-to-Pay lifecycle.
- Verified supplier quotes for accuracy against requested material and project scope.
- Approve invoices to ensure alignment with purchase orders.
- Collaborated cross-functionally with project managers, accounting, and ops.
INVENTORY COORDINATOR
Central Valley Ag Grinding
01.2016 - 01.2022
- Directed end-to-end bulk commodity operations across 3 facilities, supporting 12,000 tons/month in domestic and export shipments
- Negotiated contracts to optimize fleet utilization, reducing deadhead freight costs by 20% while managing inventory of 27 commodities and 10+ feed blends to align purchasing, production, and demand forecasts.
- Improved financial visibility by standardizing commodity nomenclature and shifting reporting from COGS to cost-volume-profit analysis.
LOGISTICS COORDINATOR
French Oils LLC
01.2014 - 01.2015
- Leveraged planning strategies, standardized processes, and reporting tools to plan and execute product movements while accurately tracking production.
- Held accountability for demand planning, dispatch, procurement, COGS, and KPI reporting across 150 tons of finished biofuel and 800 tons of biomass and commodity byproducts.
ADMINISTRATIVE ASSISTANT
Acampo Ag Service
01.2012 - 01.2014
Education
High School -
Union Pines High School
Skills
- Accounts Receivable
- Accounts Payable
- Manufacturing Batch Builds
- Job Cost Tracking
- General Ledger Support
- Procurement
- Cost Control
- Vendor Management
- Reconciliations
- Data Analysis (Excel)
- Process Improvement
- Cross-Functional Coordination
Websites
Impact Highlight
- Reduced material cost by 3.7% through strategic purchasing.
- Improved inventory accuracy and resolved $68K in physical count variance.
- Launched QC initiative which qualified $16.8 in qualifying vendor credits in 3 months.
- Reconciled and resolved $13K - $78K in closeout discrepancies each quarter.
Timeline
PROJECT ADMINISTRATOR & PURCHASER II
Laurel Ag & Water
01.2024 - Current
OPERATIONAL PURCHASER
Laurel Ag & Water
01.2022 - 01.2024
INVENTORY COORDINATOR
Central Valley Ag Grinding
01.2016 - 01.2022
LOGISTICS COORDINATOR
French Oils LLC
01.2014 - 01.2015
ADMINISTRATIVE ASSISTANT
Acampo Ag Service
01.2012 - 01.2014
High School -
Union Pines High School