Ashley Cummings
Gatineau,QC
Summary
Competent and detail-oriented Bookkeeper well-versed in accounts payable and receivable management, budgets and payroll. Talented in identifying and correcting errors for impeccable accuracy. Committed to achieving team objectives and driving company development. Proactive communicator with solid foundation of trustworthy and dependable performance.
Overview
15
15
years of professional experience
Work History
Project Control Officer
Emids Technologies
Gatineau
10.2018 - 05.2024
- Formulate and implement a project monitoring plan, leveraging the Professional Services Automation (PSA) tool in collaboration with projects
- Collaborate with program unit to track and manage project risks; reporting major concerns to senior management
- Review, analyze and verify project financials to check accuracy and consistency between financial expenditures and performance, in accordance with project agreements
- Coordinate Project Staffing activities by collaborating with Sales, Solutions, Directors and Functional Managers
- Support procurement activities pertaining to suppliers onboarding and purchase order process
- Support project managers with the creation of invoices for all active projects in collaboration with the project management and finance teams
- Ensure accurance of timesheets of all projects at month end to support invoicing
- Define and assist with setup of project infrastructure and budget
- Collaborate with HR and IT to thoroughly onboard and offboard employees and contractors.
- Provide general support to project managers and operational teams
- Act as a process auditor for all project management identified processes as per Project Management Office (PMO) guidance
- Coordinate, define and oversea the work assignments for the project coordinators
- Continued Finance related tasks until the duties were transitioned to the respective teams after company acquisition
Accounts Payable and Payroll Admin
Emids Technologies
Gatineau
04.2015 - 10.2018
- Processed payroll for 80-100 employees bi-weekly, ensuring accuracy of pay and deductions
- Created and maintained employee records, including new hires, terminations, salary changes and tax withholding forms
- Reviewed timesheets for accuracy and completeness prior to processing payroll
- Developed and implemented procedures to ensure accurate entry of payroll data into the system
- Provided timely customer service support to employees regarding questions about their paychecks or other payroll issues
- Coordinated with Human Resources staff on employee leaves of absence or termination paperwork
- Verified supplier accounts by reconciling monthly statements and related transactions
- Coded invoices with correct general ledger codes in accordance with standard procedures
- Prepared vendor payments via check, wire transfer or ACH payment methods
- Reconciled vendor statements, researched and corrected discrepancies as necessary
- Processed employee expense reports for reimbursement in compliance with corporate policies
- Monitored accounts to ensure timely payments are made in accordance with terms of agreement
- Assisted external auditors during annual financial audits by providing requested information
- Supported month-end and year-end closing process by ensuring all activities are completed accurately within deadlines
- Bank reconciliation
- Prepared journal entries and monthly accrual entries
- Performed other duties as assigned by management (accounts receivable duties, prepaid schedule etc)
- User acceptance testing for the implementation of NetSuite
Accounts Payable and Receivable Admin
MD Physician Services, owned by the Canadian Medical Association
Ottawa , ON
01.2012 - 03.2015
- Reviewed and processed bills for accuracy, completeness and conformance to company policy
- Coded bills with correct general ledger codes in accordance with standard procedures
- Prepared vendor payments via check, wire transfer or ACH payment methods
- Processed employee expense reports for reimbursement in compliance with corporate policies
- Reconciled vendor statements, researched and corrected discrepancies as necessary
- Processed invoices, credit memos, and other documents related to accounts receivable
- Reconciled daily cash receipts with bank deposits
- Managed collections activity including contacting customers regarding past due balances and resolving billing disputes
- Ensured compliance with applicable tax laws, regulations and internal controls
- Assisted external auditors during annual financial audits by providing requested information and responding to inquiries
- Supported month-end and year-end closing process by ensuring all AP and AR activities are completed accurately within deadlines
- User acceptance testing for implementation of GP Dynamics
- Create training materials and provide training to colleagues
Office Coordinator
Bee-Clean Building Maintenance
Ottawa , ON
03.2009 - 12.2011
- Supervise and delegate tasks to administrative juniors
- Company security officer (process security clearance applications with PWGSC, RCMP, ORC & Backcheck)
- Manage the company ID card system
- Accounts Payable and Accounts Receivable duties
- Provide assistance to Payroll Admin
- Input expenses for managers
- Order office supplies and track inventory
Education
Bookeeping
Algonquin Colleage
Ottawa, ON01-2018
Secretarial Studies
Western Quebec Career Center
Aylmer, QC01-2007
High School Diploma -
'École Secondaire Sieur- De-Coulonge
Fort-Coulonge, QC01-2005
Skills
- Attention to detail
- Audit support
- Bank reconciliation
- Budget monitoring
- Data entry
- Debt collection
- Internal controls
- Problem solving
- Reconciliation
- Records maintenance
- Time management
- Tools (Clarizen, NetSuite, Salesforce & Quickbooks)
Languages
French
Native/ Bilingual
English
Native/ Bilingual
Timeline
Project Control Officer
Emids Technologies
10.2018 - 05.2024
Accounts Payable and Payroll Admin
Emids Technologies
04.2015 - 10.2018
Accounts Payable and Receivable Admin
MD Physician Services, owned by the Canadian Medical Association
01.2012 - 03.2015
Office Coordinator
Bee-Clean Building Maintenance
03.2009 - 12.2011
Bookeeping
Algonquin Colleage
Secretarial Studies
Western Quebec Career Center
High School Diploma -
'École Secondaire Sieur- De-Coulonge
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