Ashley Beach-Nelson

• Provide primary point of contact for producer and public inquiries over the phone, in person, and through the general email account

• Direct inquiries to appropriate staff and follow-up to ensure a response is given

• Oversee mail services, including distribution of incoming mail, recording cheques, and coordination of mail and courier pick-up

• Coordinate large mailings to producers

• Provide administrative and business support activities for the office

• Assist in the preparation for the Annual General Meeting (AGM) including planning and coordination of the annual banquet (500 people)

• Assist in the planning of producer and stakeholder meetings held in the office and in Manitoba’s communities

• Send notices to producers/stakeholders and confirm registrations for producer and stakeholder meetings

• Provide assistance in liaising with vendors and contractors

• Support data-entry and maintenance of a confidential producer database

• Assist in updating the website (e.g., upload job postings, events)

• Assist in the delivery of the Pig TRACE program (e.g., coordinating delivery of ear tags to producers)

• Coordinate United Way of Winnipeg (and other fundraisers)

• Coordinate social functions for staff and Board as directed

• Outstanding time management and organizational skills in a demanding fast-paced environment
• Proven ability to prioritize and meet multiple and/or unexpected deadlines
• Strategic thinking skills combined with the ability to problem solve and anticipate the executive’s needs and be solution oriented
• Agility and flexibility in response to changing priorities and needs with proactive follow-through
• Committed to contributing to a strong team culture to ensure success
• Sound judgement regarding confidential and sensitive matters
• Ability to multi-task and learn quickly, while being adaptable to change.

• Managed CEO, President and VP of Marketing’s complex and frequently changing schedules and coordinated re-booking of appointments and meetings
• Coordinated domestic and international travel arrangements, including booking airfare, hotel, and transportation
• Processed corporate expenses for CEO, President, VP of Marketing and Marketing Manager
• Assessed urgency and priorities before accepting or declining appointments and meetings for CEO, President, and VP of Marketing
• Coordinated and successfully organized a variety of events including team building activities, training/corporate events, board meetings and luncheons
• Provided clerical support to company employees, including copying, faxing and file management
• Ordered and distributed office supplies while adhering to fixed office budget
• Greeted numerous visitors, including VIPs, vendors, and interview candidates
• Directed guests and routed deliveries and courier services
• Prepared packages for shipment, pickup, or courier delivery
• Performed general office duties, including answering multi-line phones, routing calls or messages to appropriate staff, greeting public, typing, proofreading, filing, sorting, and handling incoming and outgoing mail.