ASHIRA SALUJA
Victoria,Canada
Summary
Detail-oriented and results-driven Real Estate Administrator with 5 years of experience in both Commercial and Residential markets. Proven ability to manage complex lease and sale portfolios, including drafting/reviewing agreements, offers, assignments, renewals, notices, and managing critical dates pertaining to deposits and condition periods. Strong organizational and communication skills, with a focus on building positive relationships with clients and internal teams.
Overview
8
8
years of professional experience
1
1
Certification
Work History
Brokerage Project Specialist
Colliers
01.2024 - Current
- Support commercial real estate brokers with drafting sales and/or marketing reports, deal administration, database management, preparing digital and print marketing content for sale or lease listings, pitches/presentations and more
- Draft and review sale and lease agreements, offers, amendments, waivers and extensions
- Process executed sale and lease amendment paperwork, create vouchers, collect pertinent documentation, monitor critical dates such as deposit and condition dates
- Create and format proposals, presentations, correspondence, RFP's using MS Word, Excel and PowerPoint
- Develop digital and print marketing collateral (brochures, websites, email blasts, tour books) using InDesign, Photoshop, Illustrator, and PowerPoint
- Support marketing campaigns by establishing clear lines of communication between all parties involved in projects, preventing misunderstandings or miscommunications from jeopardizing outcomes
- Improve project efficiency by streamlining communication and collaboration among team members
- Maintain detailed documentation of project progress, facilitating smooth handovers and seamless transitions between phases
- Manage multiple projects simultaneously, ensuring timely completion and high-quality output
Brokerage Project Specialist
Colliers
06.2022 - 12.2023
- Support commercial real estate brokers with drafting sales and/or marketing reports, deal administration, database management, preparing digital and print marketing content for sale or lease listings, pitches/presentations and more
- Draft and review sale and lease agreements, offers, amendments, waivers and extensions
- Process executed sale and lease amendment paperwork, create vouchers, collect pertinent documentation, monitor critical dates such as deposit and condition dates
- Create and format proposals, presentations, correspondence, RFP's using MS Word, Excel and PowerPoint
- Develop digital and print marketing collateral (brochures, websites, email blasts, tour books) using InDesign, Photoshop, Illustrator, and PowerPoint
- Supporting marketing campaigns and providing innovative solutions to clients
Lunch Manager
Earls Kitchen + Bar
07.2021 - 12.2021
- Work in conjunction with the GM, Chef, RM, Sous chefs, salaried leaders as well as the hourly leadership team ensuring that the day business is profitable while creating the ultimate guest experience
- Responsible for the day to day set up of the restaurant, R&M, repairments, paying invoices, placing bar and paper orders and maintaining guest experience expectations
- Responsible for meeting weekly and quarterly sales targets by creating a sales driven service team, maintaining expenditure budgets and monitoring labour costs
- Create an engaged, connected and on fire team through coaching, mentoring and personal development
- Ensure smooth execution of any large parties or planned events in-store, from marketing, or from the calendar
- Trusted by GM and Head Chef to maintain a profitable multimillion dollar business
Guest Experience Manager
Earls Kitchen + Bar
07.2019 - 07.2021
- Work in conjunction with the GM, Chef, RM, Sous chefs, salaried leaders as well as the hourly leadership team ensuring that all businesses are the best in class in Toronto
- Responsible for the front door and the host team
- This entails the oversight of all operating systems, training, environment, and people at the front door
- Responsible for the Open Table systems and updates
- Responsible for the taster program and ensuring to connect with the BOH team to execute it
- Offer additional support to ensure smooth execution of any big parties or planned events in-store, from marketing, or from the calendar
- Trusted by GM and Head Chef to exemplify the highest standard of Guest Experience
Administrative Assistant
Keller Williams Real Estate Associates Brokerage Inc.
11.2017 - 07.2019
- Oversees financial systems (i.e
- Maintaining books, paying bills, assuring the collection of commissions, maintaining the budget, generating financial reports)
- Build, implement, and manage all systems for sellers, buyers, lead generation, database management, information management and back-office support
- Create listing and buyer presentations for team members consistently and accurately
- Creating and implementing marketing material, website management, social media (Facebook, Instagram) and liaise with marketing companies
- Prepares listing and buyer documents as well as all other documents as required
- Trusted by Team Leader to build their business and achieve all stated goals while providing excellent client service
Front Desk Administrator
Royal LePage Meadowtowne Realty Inc., Brokerage
01.2017 - 11.2017
- Answered calls upon inquiries and updates of the company and listings (on MLS or exclusive)
- Booking and confirming appointments on multi-lines for agents and co-operating real estate firms using Lonewolf
- Input and managed listings onto Lonewolf and Realtor.ca
- Uploaded and managed MLS listings on TREB and OMREB for agents
- Issued receipts to agents/purchasers for deposit cheques
- Prepared brochures, booklets, and legal documents for office use
- Assisted clients and agents with their needs via telephone, email, and in-person in a professional manner
Education
Ontario Secondary School Diploma (OSSD) -
Georgetown District High School
06.2011
Skills
- Technical Skills: Administration software (PowerBI, CRM, Matrix, DocuSign), Microsoft Office Suite (Teams, Word, Excel, Outlook), Legal document drafting and review, Real estate law and regulations
- Soft Skills: Strong attention to detail, Excellent organizational skills, Effective communication skills (written and verbal), Problem-solving and decision-making abilities, Time management and prioritization, Ability to work independently and as part of a team
Certification
- Smart Serve Certified
- G Class Drivers Licence
- First Aid/CPR Level C
Languages
English
Native or Bilingual
Hindi
Professional Working
Timeline
Brokerage Project Specialist
Colliers
01.2024 - Current
Brokerage Project Specialist
Colliers
06.2022 - 12.2023
Lunch Manager
Earls Kitchen + Bar
07.2021 - 12.2021
Guest Experience Manager
Earls Kitchen + Bar
07.2019 - 07.2021
Administrative Assistant
Keller Williams Real Estate Associates Brokerage Inc.
11.2017 - 07.2019
Front Desk Administrator
Royal LePage Meadowtowne Realty Inc., Brokerage
01.2017 - 11.2017
Ontario Secondary School Diploma (OSSD) -
Georgetown District High School
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