ARYA PILLAI
Mississauga,Canada
Summary
HR professional specializing in onboarding compliance management and employee support. Demonstrates meticulous documentation and record-keeping skills that enhance operational efficiency. Ensures adherence to internal standards for a seamless HR experience.
Overview
1
1
Certification
7
7
years of professional experience
Work History
HR Assistant
Spectrum
, Canada
02.2026 - 06.2026
- Facilitated new hire orientation by collecting documentation and preparing materials, enhancing onboarding experience for new employees.
- Resolved HR-related queries for employees through phone calls, in-person support, and walk-in assistance, improving access to information.
- Supported employees with HR inquiries and process guidance. for Spark Central inquiries and help employees with general HR questions and process guidance.
- Assist with organizing HR files, digital folders, and compliance-related documentation.
- Supported JHSC activities and workplace safety initiatives, fostering employee engagement and promoting a safe work environment.
- Update and manage employee records and trackers to reflect current and accurate information in Procure.
- Develop a strong understanding of HR processes, policies, and administrative workflows to support daily operations.
Human Resources Administrator
Seaside Sustainability
Remote, Remote
09.2025 - 01.2026
- Posted job openings, screened applications, and coordinated interview scheduling to attract qualified candidates.
- Coordinated candidate communication and supported HR administrative processes to streamline hiring workflows.
- Maintained employee records, onboarding documentation, and recruitment tracking systems.
- Assisted with employee inquiries and managed daily HR operations in a remote environment to enhance employee support.
HR & Compliance Specialist
Pocketride
, Canada
10.2024 - 09.2025
- Coordinated and executed multiple hiring cycles, ensuring 100% compliance with internal standards and enhancing candidate experience through effective communication.
- Maintained confidential employee files and HR documentation, ensuring compliance with internal standards in HRIS system.
- Supported onboarding administration by coordinating documentation, tracking completion of required forms, and ensuring smooth first-day readiness.
- Executed HR data entry and record updates in internal systems and trackers, ensuring accuracy of status changes and documentation.
- Assisted with offboarding administration, including file updates, checklist support, and document processing.
- Monitored payroll and time records for accuracy and compliance., ensuring timely follow-up and accuracy.
- Drafted HR correspondence using established templates to ensure consistency. and documentation using approved templates; handled requests with strong customer service and professionalism.
- Provided responsive front-line support for employee inquiries via email/phone, escalating issues as required and incorporating feedback.
Client Solution Architecture
NIQ
Vadodara, India
01.2019 - 07.2023
- Supported delivery of data-driven solutions for 20+ client accounts in client operations role.
- Coordinated client requirements, timelines, and deliverables with internal technical and operational teams to ensure successful project execution.
- Prepared client presentations, reports, and solution documentation with a high level of accuracy and organization (PowerPoint/Excel).
- Analyzed datasets and market insights to inform business and client decision-making.
- Maintained structured documentation and process records to ensure consistency and compliance with internal standards.
Data Processing Specialist
NIQ
Vadodara, India
01.2019 - 07.2023
- Processed, validated, and maintained large volumes of structured data, ensuring high accuracy and adherence to quality controls for reliable data usage.
- Handled sensitive data, maintaining confidentiality and meticulous documentation to uphold compliance and ensure timely delivery under tight deadlines.
- Produced standardized and customized reports for internal and external stakeholders, facilitating informed decision-making and enhancing data visibility.
- Collaborated with cross-functional teams to improve data consistency and operational efficiency.
Education
Post-Graduate Certificate - Occupational Health, Safety & Wellness
Conestoga College
01-2025
Graduate Certificate - Human Resource Management (With Distinction)
Conestoga College
01-2024
Skills
- HRIS and ATS administration
- Onboarding and offboarding processes
- Compliance management and AODA compliance
- Documentation and file management
- Reporting and analytics
- Tracking methodologies
- Interview coordination
- Administrative efficiency
- Performance evaluation systems
- Customer service excellence
- Employee support strategies
- Microsoft Office proficiency
- Spreadsheet development
- Outlook email management
- Slack collaboration tools
- Continuous improvement initiatives
- Multitasking skills
- Team collaboration strategies
- Conflict resolution techniques
- Communication skills
Certification
JHSC Part 1, WSPS
Timeline
HR Assistant
Spectrum
02.2026 - 06.2026
Human Resources Administrator
Seaside Sustainability
09.2025 - 01.2026
HR & Compliance Specialist
Pocketride
10.2024 - 09.2025
Client Solution Architecture
NIQ
01.2019 - 07.2023
Data Processing Specialist
NIQ
01.2019 - 07.2023
Post-Graduate Certificate - Occupational Health, Safety & Wellness
Conestoga College
Graduate Certificate - Human Resource Management (With Distinction)
Conestoga College