Summary
Overview
Work History
Education
Skills
Timeline
Generic

Arun Antony

Edmonton

Summary

A highly organized and dedicated Administrative Assistant with proven track record of providing exceptional customer service in fast-paced environments. Offering keen attention to detail and strong decision-making skills to manage multiple, concurrent tasks. Self-motivated work ethic to perform effectively in independent or team environments.

Overview

8
8
years of professional experience

Work History

Administrative Assistant

Bayshore Home Care Solutions
01.2023 - 05.2023


  • Ensuring the smooth and efficient operation of the office while providing valuable assistance to managers and employees in various organizational and communication tasks.
  • Communication skills enable me to effectively interact with individuals via phone and email, guaranteeing the accurate and timely completion of all Administrative Assistant duties with high quality.
  • Direct and leading the work of others, drawing upon my experience and judgment to effectively plan and achieve goals.
  • Organizing and scheduling appointments and meetings, ensuring proper coordination among all parties involved.
  • Maintaining contact lists to facilitate seamless communication within the organization.
  • Producing and distributing various forms of correspondence, such as memos, letters, faxes, and forms.
  • Assisting in the preparation of regular reports, maintaining a well-organized filing system.
  • Managing office supplies, placing orders as needed, and handling expense reports to ensure proper budget management.
  • Providing a warm and welcoming environment for visitors, offering assistance and information to address their inquiries and requests.
  • Conducting research and creating presentations to support different projects and initiatives.
  • Generating reports and efficiently handling multiple projects simultaneously.
  • Monitoring invoices to ensure accurate and timely processing.

Senior Administrative Manager

Gulf Health Services
03.2017 - 10.2022
  • Supervised staff and delegated tasks to maintain positive, productive administrative operations.
  • Updated reports, managed accounts, and generated reports for company database.
  • Established workflow processes, monitored daily productivity, and implemented modifications to improve overall performance of personnel.
  • Oversaw office inventory activities by ordering and requisitions and stocking and shipment receiving.
  • Trained employees in company and regulatory compliance requirements to promote conformance.
  • Developed and implemented improved filing systems for enhanced order and accuracy.
  • Greeted visitors, employees and clients politely and professionally for excellent reception service.
  • Interviewed, recruited and onboarded new staff for high-performing administration teams.
  • Coordinated customer, vendor and stakeholder relations for smooth communication flows.
  • Verified customer information for orderly, up-to-date online systems.
  • Analyzed data related to administrative costs and spending trends to prepare budgets for personnel.
  • Met department budgets by monitoring and reporting on office expenses.
  • Streamlined and improved administrative operations by identifying automation opportunities.
  • Communicated corporate objectives to various divisions to meet deadlines and adhere to company budgets.
  • Organized and updated databases, records and other information resources.

Office Administrator

PSN Automobiles PVT LTD.
05.2016 - 02.2017
  • Interacted with customers by phone, email, or in-person to provide information.
  • Answered multi-line phone system, routing calls, delivering messages to staff and greeting visitors.
  • Pivotal role in overseeing staff, implementing procedures, and maintaining administrative systems.
  • Collaborate closely with various departments, such as human resources or legal counsel, to ensure the efficient functioning of the office through a range of administrative, financial, and managerial tasks.
  • Ensuring the smooth running of the office by providing employees with necessary resources, tools, and company-wide initiatives that enhance overall employee morale.
  • Concentrate on technical processes, recommending and implementing technology solutions to improve operational effectiveness.
  • Scheduling meetings and appointments within the office to facilitate smooth coordination and communication among employees and stakeholders.
  • Organizing the office layout and procuring stationery and equipment, creating an efficient and well-equipped workspace for the staff.
  • Ensuring the office is well-maintained, and promptly arranging for necessary repairs to uphold a functional and pleasant working environment.

Administrative Assistant

Hyundai PVT LTD.
03.2015 - 04.2016
  • Ensuring the efficient operation of the office by providing comprehensive support. My responsibilities encompass a wide range of tasks.
  • Answering phone calls, scheduling meetings, and assisting visitors, ensuring smooth communication and coordination within the office.
  • Carrying out various administrative duties, such as filing, typing, copying, binding, scanning, and other essential tasks to maintain organized and accurate documentation.
  • Managing operational requirements by scheduling and assigning administrative projects, expediting work to achieve timely results.
  • Assisting senior staff with travel arrangements, including booking flights, cars, and hotel or restaurant reservations to facilitate smooth business trips.
  • Maintaining a professional and courteous communication style via phone, email, and mail, ensuring positive interactions with internal and external stakeholders.
  • Supporting the team by actively participating in organizational tasks and fostering strong communication within the office.
  • Nurturing the growth and development of administrative staff by providing them with relevant information, educational opportunities, and experiential learning experiences.
  • Ensuring the proper functioning of equipment by completing preventive maintenance tasks, promptly arranging repairs when needed, and evaluating new equipment and techniques to enhance productivity.
  • Providing information and addressing inquiries and requests from team members and visitors, offering helpful and prompt assistance.
  • Monitoring and managing supplies inventory by regularly checking stock levels, anticipating future needs, and expediting supply orders when necessary to maintain uninterrupted office operations.

Education

MBA - Finance And Marketing

Mahatma Gandhi University, India
India
07.2015

Bachelor of Arts - Bachelor of Commerce (B. Com)

Mahatma Gandhi University
India
03.2011

High School Diploma -

Central Institute of Information Technology
India
02.2011

Post Graduate Diploma in Computer Application

St. Ann's Computer Academy, India
India
02.2011

Skills

  • Communication skills (Multilingual) – fluent in English
  • Detail-oriented, efficient, and organized professional with extensive experience in marketing and Managerial skills and Project Management Skills
  • Have high magnitude with sense of creative and innovation, Intuitive toward the economy, clients, management, and co-workers
  • Administrative skills - Office administration, Databases, Organizing skills, Scheduling, Writing memos and transcribing recorded dictation
  • Teamwork - Excellent team player with focus on collaboration, team building and customer relations Able to work in a fast-paced environment with frequent interpretations
  • Inter-personal Skills like ability to work both independently and as team player
  • Money Math Skills - Processing cash register payments and merchandise returns
  • Experienced with Microsoft Office - MS word, EXCEL, Powerpoint, Spreadsheet, Outlook and Databases
  • Sales Plan Implementation
  • Internal Communications
  • Data Management
  • Technical Support

Timeline

Administrative Assistant

Bayshore Home Care Solutions
01.2023 - 05.2023

Senior Administrative Manager

Gulf Health Services
03.2017 - 10.2022

Office Administrator

PSN Automobiles PVT LTD.
05.2016 - 02.2017

Administrative Assistant

Hyundai PVT LTD.
03.2015 - 04.2016

MBA - Finance And Marketing

Mahatma Gandhi University, India

Bachelor of Arts - Bachelor of Commerce (B. Com)

Mahatma Gandhi University

High School Diploma -

Central Institute of Information Technology

Post Graduate Diploma in Computer Application

St. Ann's Computer Academy, India

Similar Profiles

CREATE PROFILE
Arun Antony