ARMAN MITCHELL
Los Angeles
Summary
Detail-oriented Office Manager experienced in overseeing essential functions within fast-paced environments. Optimized productivity and service quality through effective organization and prioritization of tasks. Focused on maintaining clean and safe work areas while enhancing operational efficiency.
Overview
7
7
years of professional experience
Work History
Office Manager
Pixelogic Media
Los Angeles
12.2023 - Current
- Oversaw daily office operations and ensured smooth workflow.
- Reconciled accounts and managed documents to enhance accuracy in office operations.
- Acted as point of contact for team of supervisors, managing complex and escalated issues.
- Built collaborative working relationships within organization to achieve goals.
- Streamlined communication between departments to enhance collaboration and operational efficiency.
- Managed planning and logistics for office events to enhance team engagement., meetings, and appointments for staff members.
- Assisted with human resources duties to facilitate recruiting, interviewing and onboarding processes.
- Created detailed budget reports to monitor expenses and highlight cost-saving opportunities.
- Negotiated contracts with vendors to secure favorable pricing for office equipment and supplies.
- Developed office organizational plan to create efficiency in repairs, research and development and inventory tracking.
- Collaborated with IT department to troubleshoot technical issues in a timely manner.
- Enforced security procedures for recording visitors, suppliers and other guests.
- Ensured compliance with local, state, and federal regulations regarding workplace safety.
- Received and directed incoming calls to personnel and voicemail, facilitating office communications.
Workplace Associate
Flexport
08.2021 - 10.2023
- Managing the front desk and the day porters - Ordering office snacks and supplies Making and following policies for the office
- Facilitated employee return to office planning
- Space planning for team neighborhoods
- Working with security to get badges activated/ deactivated - Writing monthly workplace blogs - Assisting the IT team on building a sustainable office space Coordinated activities for new office suite setup
- Managed procurement of office supplies
- Developed a naming convention for conference rooms
- Coordinated with vendors to procure furniture for office suite.
- Working with security and IT to make sure everything is working properly
- Hosted internal events and offsites, welcomed visitors from other offices, built and repaired furniture, and facilitated onboarding/offboarding of employees.
Facilities Coordinator
Splunk
10.2019 - 08.2021
- Coordinated food and snack service with vendors to ensure timely and quality delivery
- Onboarded new hires and assigned workstations to facilitate smooth integration into the team
- Project management for return to the office
- Building workplace policies around the covid restrictions
- Re-Entering the office - Desk seating - Deep cleaning plans - Decrease room and space capacity - Wearing a mask and keeping 6 feet - Building workplace analytics
- Writing blogs for internal corporate usage
- Tracking internal office stats that deal with the past, present, and future of Splunk
- Arranged inventory in storage rooms for efficient access and organization. - Fixing office furniture
- Providing ergonomic future for employees - Assisting and coordinating employee(s) to move to a new workstation or office.
Office Manager
Signal Fx
06.2019 - 10.2019
- Oversaw daily operational projects that improved the work environment. that support the work environment such as managing the office, tidiness
- Managed onsite vendor relationships to ensure quality snacks and lunches. (snacks, lunch, and workplace appearance/functionality) - Plan and schedule on-site interviews manage the candidate experience for those interviewing at our SF office
- Building a corporate culture with the employees by planning company events such as lunches, happy hours, birthday celebrations and team events.
Education
Bachelor of Arts - Communications
Vesalius College
Brussels, BelgiumHigh School Diploma -
Ramstein High School
Ramstein, GermanySkills
- Office Management
- Administrative Support
- Customer Service
- Expense Management
- Inventory Management
- Vendor Management
- Scheduling management
- Meeting coordination
- Employee training
- Operations Management
- Salesforce CRM
- Zendesk
- WebEx
- Microsoft office
- Google Docs
- Google Drive
- Dropbox
- IT Service Management
- Database Management
- Process Mapping
- Supply Chain Coordination
- Expense Reporting
- Financial Planning
- Staffing Coordination
- Slack
- Office Maintenance
- Financial Planning
Timeline
Office Manager
Pixelogic Media
12.2023 - Current
Workplace Associate
Flexport
08.2021 - 10.2023
Facilities Coordinator
Splunk
10.2019 - 08.2021
Office Manager
Signal Fx
06.2019 - 10.2019
Bachelor of Arts - Communications
Vesalius College
High School Diploma -
Ramstein High School