Arishma Lata

Prepare client's books, and that includes:

• Review and categorize all transactions correctly.
• Prepare and record monthly journal entries, with required supporting documentation.
• Prepare the monthly close binder for review, including monthly general ledger account reconciliations, ensuring balances are appropriately supported.
• Process payments, and remote deposit checks as per the client's request.
• Accounts receivable and payable reconciliation.
• Perform regular reconciliations of bank accounts and credit card statements.
• Payroll reconciliation.
• Review the financial statement (Income Statement and Balance Sheet).

• Procurement of fuel for Pacific Island locations [Tonga/Tuvalu/Cooks/Fiji] ex strategic scheduling of Local Coastal Tanker (LCT) – determining the voyage route and ETAs - to supply bulk cargo into LCT ports locations.
• Determining and nominating bulk cargo quantities to be delivered based on demand and minimum stock holding days [ensure no stock out].
• Forecasting Avgas sales based on past year trends taking into account different seasons, markets and considering factors that will impact the sales in order to best determine the forecast.
• Monitoring sales vs forecast on weekly and monthly basis to ensure no location stocks out. Weekly monitoring to identify any stock shortage issues much earlier in order to allow more time to work on solutions.
• Placing aviation orders from international suppliers. Tracking aviation actual sales vs forecast to ensure no stock out. Orders are placed 5 months ahead. Tracking the vessel/shipment into order to identify any delays by commercial vessels and its impact. Verifying invoice and processing payments to suppliers for orders placed.
• Ordering and monitoring aviation drum stocks for expiry dates and highlighting to marketing if the product is slow moving in order to sell out before expiry date – the drum needs to retest after 1 year from date of filling if not sold within 1 year in order to use it after 1 year – retest comes at cost.
• Verifying bulk and pack product received by locations against invoice and surveyors documents. Investigate any loss outside tolerance level for bulk and highlight to relevant terminals for explanation before finalizing the figures and receipting in SAGE.
• FOB Costing for all intra company bulk transactions for export.
• Negotiating with suppliers based on contracts on aspects such as price charged and service provided.
• Monitor stock days and holding stocks for valuation.
• Ensuring product specification are meet as per gazette for each grade for all new shipment before its release to customer.
• Product scheduling for major customers based on usage and ullage. Following up stocks on hold for major customers to determine next delivery.
• Working out prices based on FIFO for all intercompany transactions with Tonga, Tuvalu and Cook Islands. Raising all intercompany invoices and arranging exports.
• Organizing and documentation of all supply exports – with agents, Fiji Ports and FRCS.
• Processing all supply payments for suppliers - proper supporting documents are provided to Payables for payment processing
• Invoicing customers relating to supply and following up on payments/revenue collection.
• Maintaining detailed data entry records for government specifications requirements as per the gazette
• Clearance for all supply imports.
• Submission of customs entries for RBF submission for all prepayment for supply payments.
• Updating SAGE for all receipts and transfers and posting all supply entries
• Reconciliation of all MR and LCT voyages
• Coordinating supply for EFL, VGML and PAFCO
• Demurrage and outturn calculation and payment processing
• Monitoring stocks using the FIFO method for pricing.
• Submission of monthly closing numbers to Accountants and supply accruals
• Submission to Government of Fiji on all importing of fuels.
• Submission to customs for duty charges on LCT runs to Savusavu, and Isotainer rental and processing of the customs payment.

• Reconciliation of island stocks (bulk and lube).
• Reconciliation of sales by customer.
• Inventory validation and submission of reports to Finance.
• Aviation billing/ balancing.
• Cash sales reconciliation and matching.
• Monitoring and investigating losses.
• Participate in the month-end stock take.

• Generating student invoices after enrollment.
• Updating student payments.
• Following up on payments.
• Clearing bad debts.
• Attending to student queries.