April Fisher
Calgary,AB
Summary
Accomplished Executive Administrative Assistant with a proven track record , adept in office administration and spreadsheet management. Excelled in optimizing workflows and enhancing efficiency, demonstrating exceptional organizational skills and a keen eye for detail. Renowned for elevating executive support and confidentiality, contributing significantly to operational excellence.
Overview
24
24
years of professional experience
Work History
Administrative Assistant
Village Square Physiotherapy
Calgary, Alberta
03.2005 - 01.2008
- Provided administrative support to the executive team, including scheduling meetings and managing calendars.
- Organized and maintained filing systems for physical and electronic documents, ensuring accuracy and confidentiality of records.
- Greeted visitors in a professional manner, responding to inquiries and directing them to appropriate personnel.
- Composed letters, memos, reports, emails, presentations and other written correspondence as required by management staff.
- Managed incoming calls while providing information or transferring callers to appropriate personnel.
- Maintained office supplies inventory by checking stock to determine inventory level; anticipating needed supplies; placing and expediting orders for supplies.
- Processed invoices for payment using accounting software applications.
- Updated contact lists regularly when changes occur in employee status or contact information.
Executive Administrative Assistant
Exon International
Calgary, Alberta
05.1989 - 06.2003
- Reviewed and processed expense reports and invoices for accuracy and completeness.
- Organized and maintained executive calendars, scheduled meetings, conferences, travel arrangements, and appointments.
- Provided secretarial support to the executive staff including composing correspondence, memos, presentations, reports and other documents as requested.
- Developed filing systems to maintain confidential records of personnel information and business activities in accordance with company policies.
- Coordinated communications between departments to ensure timely completion of projects.
- Prepared agendas for meetings; took minutes during meetings; distributed meeting notes to appropriate personnel.
- Assisted with special projects such as researching topics or creating presentations for management review.
- Established procedures for maintaining files of all office correspondence, memorandums, agreements, contracts., ensuring easy access when needed.
- Prepared monthly financial statements according to established deadlines.
- Created spreadsheets using Excel software programs including formulas, macros and pivot tables.
- Processed accounts payable and receivable transactions accurately within set timeframes.
- Managed director's calendar and prepared meeting agenda and materials.
- Maintained company confidence and protected business operations by keeping sensitive information confidential.
Medical Office Executive Assistant
Machira Medical Office
Toronto, Ontario
05.1984 - 12.1996
- Developed and implemented office procedures to improve efficiency.
- Organized and maintained filing systems, both electronic and paper.
- Prepared reports, correspondence, memos, presentations, spreadsheets and other documents as needed.
- Scheduled meetings and appointments for executive staff.
- Coordinated travel arrangements for executives.
- Answered phones and directed calls to the appropriate personnel.
- Greeted visitors in a professional manner and provided assistance as needed.
- Ordered office supplies and maintained an inventory of all items in stock.
- Maintained confidential files in accordance with applicable laws and regulations.
- Performed data entry into various databases or software programs.
Education
Bachelor of Arts - Medical
University of Toronto
Toronto, ON09-1987
MBA - Business Administration And Management
University of Toronto
Toronto, ON01-1985
Bachelor of Arts - Business Administration And Management
University of Toronto
Toronto, ON09-1984
Skills
- Report Writing
- Mail handling
- Information Security
- Spreadsheet Management
- Office Administration
- Bookkeeping
- Quality Assurance
- Presentation Design
- Memo preparation
- Calendar Management
- Clerical Support
- Workflow Optimization
- Travel Coordination
- Reception oversight
- Invoice Processing
- Expense Reporting
- Appointment Scheduling
- Document Control
- Scheduling
- Filing
- Data Entry
- Records retrieval
- Meeting planning
- Senior leadership support
- Attendance record management
- Time Management
- Phone call answering
- Billing and coding
- Highly organized
- Business Administration
- Account balancing reconciliation
- Quickbooks
- Human Resources Management (HRM)
- Microsoft PowerPoint
- Travel Arrangements
Timeline
Administrative Assistant
Village Square Physiotherapy
03.2005 - 01.2008
Executive Administrative Assistant
Exon International
05.1989 - 06.2003
Medical Office Executive Assistant
Machira Medical Office
05.1984 - 12.1996
Bachelor of Arts - Medical
University of Toronto
MBA - Business Administration And Management
University of Toronto
Bachelor of Arts - Business Administration And Management
University of Toronto
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