Anta Givens
Pinole
Summary
Dynamic Senior Administrative Associate with a proven track record at Genentech, Inc., excelling in meeting coordination and project planning. Adept at managing complex schedules and vendor relationships, I leverage effective communication and a detail-oriented approach to enhance operational efficiency and support executive functions. Committed to process improvement and seamless onboarding experiences.
Overview
18
18
years of professional experience
Work History
Senior Administrative Associate
Genentech, Inc.
South San Francisco
01.2023 - Current
- Manage Google Calendar scheduling for cross-department, team, and ad hoc meetings, coordinating with internal and external stakeholders across multiple time zones.
- Facilitate seamless in-person and virtual meetings using Google Meet, Zoom, global webcasts, and AV technology.
- Coordinate logistics for interviews, internal offsites, department wide events, and executive communications.
- Administer onboarding for new hires, ensuring technology readiness and completion of integration checklist.
- Oversee purchase orders, vendor relationships, invoice processing, and expense tracking.
- Serve as department liaison, managing communications, policy updates, and milestone recognitions.
Executive Assistant
Northgate Environmental Mgmt., Inc.
Oakland
01.2016 - 01.2023
- Oversaw project administration, records management, and data migration for environmental consulting operations.
- Coordinated proposal production, client communications, and contract documentation.
- Scheduled staff safety training, managed orientation logistics, and maintained operational calendars.
- Supported accounting functions, including bank deposits and subcontractor agreements.
- Organized corporate events, webinars, and vendor presentations.
Administrative Assistant
Consolidated Engineering Labs
Oakland
01.2008 - 01.2016
- Provided full administrative support to the Laboratory Director, ensuring operational efficiency.
- Managed test report data entry, document preparation, and digital archiving.
- Maintained inventory, processed purchase orders, and coordinated shipments.
- Handled a multi-line phone system and coordinated company events.
Education
AA - Business Administration
Chabot Community College
Hayward, CASkills
- Administrative Operations
- Meeting coordination
- Effective communication
- Project planning
- High-level multitasking
- Detail-oriented approach
- Office management
- Expense reporting
- Travel arrangements
- Executive Support
- Calendar & Travel Management
- Event Planning
- Vendor Management
- Onboarding
- Process Improvement
- Microsoft Office Suite
- Google Workspace
- Zoom
- Webcasts
- Document Management
- Purchase Orders & Invoicing
Timeline
Senior Administrative Associate
Genentech, Inc.
01.2023 - Current
Executive Assistant
Northgate Environmental Mgmt., Inc.
01.2016 - 01.2023
Administrative Assistant
Consolidated Engineering Labs
01.2008 - 01.2016
AA - Business Administration
Chabot Community College
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