Annika Flink
Yorba Linda
Summary
Professional administrative professional with track record in supporting executive leadership, adept at travel management , expends tracking, and schedule coordination. Proven track record of maintaining efficient office operations. Focused on team collaboration and achieving results, adapting flexibility to changing needs and priorities. Dependable and quick-learning team player with effective communication and organization skills.
Overview
12
12
years of professional experience
Work History
Executive Assistant
Rand McNally
03.2024 - 04.2025
- Promoted a positive work environment through effective communication skills and fostering professional relationships among colleagues.
- Collaborated with cross-functional teams, performed wide-ranging administrative, financial and service-related functions.
- Demonstrated adaptability by quickly mastering new software applications for various tasks.
- Supported company leaders by scheduling appointments and meetings, making travel arrangements, processing travel expenses and reimbursements in Concur.
- Created and followed up on Purchase Orders for team in NetSuite. Worked closely with Accounts Payable to ensure timely approval off invoices. Regularly communicated with vendors to quickly resolving issues.
- Managed office inventory, tracking supplies and placing orders to ensure smooth daily operations.
- Improved organizational culture by planning, budgeting and executing team events. Provided catering support for internal and client focused meetings.
- Facilitated onboarding of new employees, ensuring smooth transition into work environment and workflow.
- Managed facility maintenance requests, communicated and coordinated with Property Management to address repairs or improvements efficiently.
Executive Assistant
Bendix Commercial Vehicles Systems LLC
10.2013 - 03.2024
- Provided comprehensive administrative support to management. Collaborated effectively with cross-functional teams to achieve shared goals in a timely manner.
- Supported team by managing budgets, gathering data for reports,scheduling meetings, filing and organizing computer based information.
- Handled confidential and sensitive information with discretion and tact.
- Processed travel expenses reports and reimbursements for executive team and myself.
- Created and followed up on Purchase orders in SAP, tracked and approved invoices to ensure timely payment to vendors
- Managed office inventory, tracking supplies and placing orders to ensure smooth daily operations.
- Assisted in onboarding of new employees, ensuring smooth transition into company culture and workflow.
- Organized office events such as holiday parties or team-building activities, promoting a positive company culture.
- Managed workplace safety by ensuring compliance with established emergency protocols and conducting regular equipment inspections. Recorded all inspections in Velocity.Assited R&D team by managing tools for calibration.
- Oversaw facility maintenance requests, coordinating with building management to address repairs or improvements efficiently.
Education
Associate of Arts - Teaching English As A Second Language
Universtity of Stockholm
Stockholm, SwedenSkills
- Senior executive assistance
- Office administration support
- Office operations management
- Proficient at identifying solutions
- Proficient in Microsoft Office
- SAP and Netsuite software proficiency
- Confluence and velocity documentation skills
- Self-starter with initiative
Languages
English
Native or Bilingual
Swedish
Native or Bilingual
Interests
- DIY and Home Improvement
- Adventure Travel, Backpacking, Mountainbiking, Skiing and Hiking
- Dogs
Timeline
Executive Assistant
Rand McNally
03.2024 - 04.2025
Executive Assistant
Bendix Commercial Vehicles Systems LLC
10.2013 - 03.2024
Associate of Arts - Teaching English As A Second Language
Universtity of Stockholm
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