Anna Fal
Executive Assistant
Woodbridge,Ontario
Summary
Highly organized and motivated professional with extensive experience providing administrative support to executive-level staff and management. Proven ability to maintain confidentiality for sensitive documents, coordinate complex travel arrangements, and schedule appointments. Skilled in time management, project management, and communication.
Overview
17
17
years of professional experience
1
1
Certification
Work History
Executive Assistant to the President
TeknoScan Systems Inc.
01.2011 - 06.2024
- Enhanced executive efficiency by managing and prioritizing the President''s daily schedule, appointments, and travel arrangements.
- Managed sensitive information discreetly, maintaining strict confidentiality in all aspects of executive support.
- Assisted with the onboarding process for new executive team members, creating a smooth transition for all involved parties.
- Facilitated seamless communication between the President and key stakeholders, ensuring timely responses to emails and phone calls.
- Organized and coordinated conferences and monthly meetings.
- Prepared comprehensive briefing materials for meetings, enabling informed decision-making by the President.
- Coordinated high-level events with meticulous attention to detail, fostering strong relationships with clients and partners.
- Reduced costs significantly by negotiating vendor contracts and optimizing resource allocation within the department.
- Answered high volume of phone calls and email inquiries.
- Screened calls and emails and initiated actions to respond or direct messages for managers.
- Facilitated training and onboarding for incoming office staff.
- Coordinated events and worked on ad hoc projects.
- Used QuickBooks to produce monthly invoices, reports, and other deliverables.
Administrative Assistant
TeknoScan Systems Inc.
08.2010 - 01.2011
- I streamlined office operations by implementing efficient filing systems and organizational tools.
- Assisted in the recruitment process by reviewing applications, scheduling interviews, and organizing candidate information for easy reference during selection discussions.
- Collaborated with other administrative professionals to share best practices and streamline processes across departments.
- Enhanced communication between departments by scheduling regular meetings and distributing meeting agendas.
- Organized company events such as conferences, workshops, and team-building activities to promote a cohesive work atmosphere.
- Maintained confidentiality of sensitive information by adhering to strict document handling policies and procedures.
- Assisted in budget preparation and expense tracking to maintain financial efficiency within the department.
- Answered multi-line phone system, routed calls, delivered messages to staff, and greeted visitors.
- Sorted and distributed office mail and recorded incoming shipments for corporate records.
- Negotiated contracts with vendors and suppliers for office supplies, equipment and services.
- Recorded new hires, transfers, terminations, changes in job classifications and merit increases to main human resources files.
Administrative Assistant to the President
Gold Park Home
09.2007 - 02.2009
- Enhanced office efficiency by streamlining administrative processes and implementing new organizational systems.
- Maintained confidentiality by handling sensitive documents and communications with discretion and care.
- Supported the President in decision-making by conducting thorough research and presenting comprehensive reports.
- Oversaw calendar management for the President, scheduling appointments strategically to maximize productivity without causing conflicts or overbooking.
- Demonstrated professionalism in all aspects of the role, maintaining a consistently positive attitude and fostering productive working relationships with colleagues and partners.
- Handled confidential and sensitive information with discretion and tact.
- Transcribed meeting minutes to support sales, business development and senior management teams.
- Opened and properly distributed incoming mail to promote quicker response to client inquiries.
- Transcribed and organized information to assist in preparing speeches and presentations.
Education
Bachelor of Arts - International Economics
University Adama Mickiewicza
Poland-PoznanAssociate of Arts - Employee Relations Officer
ICS College
01.2013
Diploma in Accounting and Payroll Information - Computerized Accounting
Trillium College
08.2010
Administration Assistant Diploma - Business Administration
Business College
04.2006
Skills
- Advanced multitasking
- Proactive Problem Solving
- Meeting facilitation
- Expense Reporting
- Exceptional organization
- Time management expertise
- Strong decision-making
- File Organization
- Calendar Management
- Travel Planning
- Schedule & calendar planning
- Payroll
- Customer Service-Oriented
- Invoice Processing
- Advanced MS Office Suite
- Project Management
- Legal administrative support
- QuickBooks expert
- AR/AP
Accomplishments
- Prepared and distributed payroll for staff of 27 employees' direct reports.
- Created detailed expense reports over $25000, including currency exchanges.
- Planned corporate meetings, lunches, and special events for groups of 175 shareholders + employees.
Certification
- Human Resources Management (HRM)
- Compensation and Benefits
- QuickBooks Expertise
- Executive Support
- Project Management
- Travel Accommodations
- Calendar and Scheduling Software
- Event Calendar Management
Languages
English
Full Professional
Polish
Native or Bilingual
Volunteer Experience
- Member Service Representative, Ukrainian Credit Union, Toronto
- Election Administrator, City of Vaughan, Vaughan
Timeline
Executive Assistant to the President
TeknoScan Systems Inc.
01.2011 - 06.2024
Administrative Assistant
TeknoScan Systems Inc.
08.2010 - 01.2011
Administrative Assistant to the President
Gold Park Home
09.2007 - 02.2009
Bachelor of Arts - International Economics
University Adama Mickiewicza
Associate of Arts - Employee Relations Officer
ICS College
Diploma in Accounting and Payroll Information - Computerized Accounting
Trillium College
Administration Assistant Diploma - Business Administration
Business College
- Human Resources Management (HRM)
- Compensation and Benefits
- QuickBooks Expertise
- Executive Support
- Project Management
- Travel Accommodations
- Calendar and Scheduling Software
- Event Calendar Management
Work Availability
monday
tuesday
wednesday
thursday
friday
saturday
sunday
morning
afternoon
evening
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