Summary
Overview
Work History
Education
Skills
Languages
Languages
Accomplishments
Websites
Certification
Work Availability
Quote
Timeline
Barista
Anishella Charlescat

Anishella Charlescat

Executive assistant
Surrey,BC

Summary

Forward-thinking Executive Assistant accomplished in aiding company leaders with key functions. Gifted at managing busy schedules, organizing projects and providing stellar administrative support to executive team. Analyzes, prioritizes and completes tasks with professionalism and sound judgment.

Overview

13
13
years of professional experience
1
1
Certification
1
1

Certification

Work History

Executive assistant

CIUSS - NIM
04.2018 - 07.2022
  • Assist the CIO in the development of presentations and write papers for internal and external audiences
  • Organizes patients transfers and ensures communication with
  • Other hospitals
  • Handle printing, faxing, mail/overnight packages, copying, filing, and email/messages
  • Sort and triage mail; maintain e-mail and other address directories
  • Compose and prepare letters relating to routine correspondence for the CIO’s signature
  • Schedule departmental meetings; assist in the preparation and distribution of meeting agendas and materials
  • Transcribe source material, prepare documents, reports, tables and charts; distribute as appropriate
  • Prepare, reconcile, and submit expense reports
  • Maintain paper and electronic filing systems
  • Maintain confidential and sensitive information
  • Attend meetings and take notes of discussion; prepare the initial draft of minutes and summaries
  • Complete a variety of special projects including creating PowerPoint presentations, financial spreadsheets, special reports, and agenda material
  • Other additional and/or alternative duties as assigned from time to time, including supporting other departments or Executives as needed.

Executive assistant

Aon Canada
04.2017 - 04.2018
  • Work directly with the CIO to support all aspects of his daily work routine
  • Planning and booking travel
  • Collect and condense account trends and information
  • Contribute to the implementation of the meeting platform with the project team, professionals and the client
  • Offer training support to the various project stakeholders
  • Act as a resource person, particularly for files
  • Responsible for classifying and archiving plans and project customization directives
  • Ensure the smooth running of all stages related to projects
  • Update project data and submissions
  • Optimize company-wide resource schedules based on changing work requirements
  • Coordinate and distribute reports on the first day of the month
  • PowerPoint presentations
  • Organize lunch & learn
  • Draft, review and send communications on behalf of the company executives
  • Organize and prepare for meetings, including gathering documents and attending to logistics of meetings (meeting room reservation, convening of participants, preparation and distribution of agendas)
  • Answer and respond to phone calls, communicate messages and information to the executive
  • Coordinate travel arrangements
  • Maintain various records and documents for the executives

Administrative assistant

Adecco
10.2009 - 03.2015
  • Plan and manage all administrative support as well as day-to-day administrative and coordination services for senior executives
  • Management of employees timesheets

Virtual assistant

07.2022
  • Bookkeeping - Travel arrangement - Data entry - General office admin tasks and supportive duties
  • Develop and implement comprehensive administrative policies and procedures to coordinate activities
  • Work in partnership with stakeholders to contribute to the development of the website and its content
  • Be in charge of special projects or take part in the main committees related to the development of administrative strategies
  • Proofread for authors
  • Forecast and oversee expenditures against budget allocations and acquire goods and services as required by the senior executive's office.

Education

Internet-oriented programmer -

IFP
07.2021

Vocational training institute Software specialist (word, excel and PowerPoint 2010 -

02.2015

Culinary Arts Studies

School of Cooperative
10.1999

Linden High School
06.1996

Skills

  • COMPUTER KNOWLEDGE :
  • Advance knowledge of the Microsoft Office suite, (Word, Excel, PowerPoint, Wordpress and Outlook) C#, HTML, and CSS
  • STRENGTHS
  • Excellent organizations and time-management skills
  • Detail-oriented self-starter
  • Exceptional writing, verbal communication , editing, and proofreading skills
  • Adaptable to change able to handle multiple priorities under pressure
  • Computer literate with knowledge of a variety of computer software applications
  • Comfortable interacting with high-level executives
  • Autonomous, Eager, and focused
  • Resourceful, can-do attitude
  • Exceed expectations
  • VP expense allowance (Concur application)
  • Draft responses in both official languages

    (French and English) and distribute requests to team members or other appropriate stakeholders
  • Coordinate all the tasks and stakeholders involved
  • Event planning (early morning lead, meetings with clients and directors)
  • Regularly monitor the progress of projects with stakeholders and ensure communications run smoothly
  • PowerPoint and Excel, in both languages; (French and English)
  • Layout of service reports Creation of sales quotes and maintenance of and annual (through Webex and Outlook)
  • Update of the various sales tools (proactivity for national / provincial contracts, sales funnel, CPA
  • Prepare sensitive documentation for departmental meetings between senior managers
  • Payroll
  • Proofreading
  • Invoice Processing
  • Travel Administration
  • Administrative Support Specialist
  • Meeting Planning
  • Filing and Data Archiving
  • Expense Reporting
  • Executive Support
  • Conference Planning
  • Information Confidentiality
  • Interpersonal Communication
  • Meticulous Attention to Detail
  • Resourceful
  • Mail Management
  • Schedule Management
  • Travel Coordination
  • Appointment Setting
  • Excel Spreadsheets
  • Office Administration
  • Articulate and Well-Spoken
  • Spreadsheet Tracking
  • Self-Starter
  • Strong Problem Solver
  • Mail Handling
  • Proper Phone Etiquette
  • Project Planning
  • Administrative Support
  • Advanced MS Office Suite
  • Travel coordination
  • Office management
  • Schedule & calendar planning
  • Administrative support

Languages

  • Fluent in French, Haitian Creole, Spanish and English.

    • Languages

    French
    Native/ Bilingual
    Haitian creole
    Native/ Bilingual
    Spanish
    Professional
    Japanese
    Limited

    Accomplishments

    • Supported CFO through personal document management, calendar organization and collateral preparation for meetings.

    Websites

    Certification

    • Microsoft Software Specialist Training - 2015
    • Travel agent, Air Canada Vacation - 2003

    Work Availability

    monday
    tuesday
    wednesday
    thursday
    friday
    saturday
    sunday
    morning
    afternoon
    evening
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    Quote

    I am the master of my fate, I am the captain of my soul
    Poet William Ernest Henley (1849–1903)

    Timeline

    Virtual assistant

    07.2022

    Executive assistant

    CIUSS - NIM
    04.2018 - 07.2022

    Executive assistant

    Aon Canada
    04.2017 - 04.2018

    Administrative assistant

    Adecco
    10.2009 - 03.2015

    Internet-oriented programmer -

    IFP

    Vocational training institute Software specialist (word, excel and PowerPoint 2010 -

    Culinary Arts Studies

    School of Cooperative

    Linden High School

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