ANIKA MUSTAFIZ
Toronto,ON
Summary
Resourceful Executive Assistant with 10+ years in administration known for high productivity and efficient task completion. Specialize in calendar management, travel arrangements, and report preparation. Excel in communication, time management, and problem-solving skills, ensuring seamless support to executive-level staff.
Overview
6
6
years of professional experience
Work History
Executive Assistant (Contract)
Celestica
01.2024 - 03.2025
- Coordinated high-level meetings, appointments, and complex travel arrangements globally.
- Coordinated meeting and work schedules for staff teams and executives.
- Submitted comprehensive expense reports on behalf of the executive.
- Managed team approvals for expenses.
- Coordinated events for remote and on-site teams in multiple regions.
- Participated in frequent communication with other administrative team members, human resources and finance department on special projects and events.
- Coordinated multiple schedules using online calendaring system.
- Relayed messages, retrieved reports and printed documents for co-workers to assist with office workflow.
Executive Assistant to CEO and President
theScore
11.2022 - 06.2024
- Managed executive business and personal calendars, coordinating high-level meetings, appointments, and complex travel arrangements.
- Served as a key liaison between executives, staff, and external stakeholders, ensuring seamless communication and workflow.
- Collaborated with HR to organize events, workshops, and team-building activities.
- Screened resumes to support the recruitment process.
- Oversaw accounts for Raiders, Raptors, Leafs, and TFC.
- Managed executive-level expense reimbursements.
- Partnered with the Office Manager to ensure seamless office operations.
- Assisted in developing policies and procedures pertaining to office administration matters.
Admin Manager & Patient Billings Coordinator
Fertility Clinic
01.2019 - 10.2022
- Oversaw clinic operations daily, ensuring essential administrative tasks were completed punctually.
- Directed admin operations to streamline team efficiency.
- Facilitated pre-visit processes by dispatching welcome materials and verifying completion of preliminary tests.
- Processed patient payments and generated invoices to maintain precise financial records and managing medicine inventory.
- Assisted in the recruitment process by reviewing resumes and conducting interviews.
Education
Diploma - Fashion Design
Seneca College
01.2015
Skills
- Calendar management
- Travel coordination
- Expense reporting
- Office administration
- Event planning
- Communication skills
- Team collaboration
- Problem solving
- Time management
- Detail orientation
- Conflict resolution
- Information confidentiality
- Google Suites
- MS Suites
- Adobe
Languages
- English
- Bengali
Affiliations
- Engaged in multidisciplinary exploration of womanhood, identity, and cultural connection using diverse mediums.
- Collaborated with major corporations, including Walmart and theScore, for custom artwork and design projects, delivering high-quality visuals tailored to brand narratives and target audiences.
- Successfully launched and managed ethical clothing lines, overseeing design, production, and marketing to align with sustainable and socially responsible values.
- Partnered with businesses and private clients to create bespoke artwork, murals, and digital illustrations, translating creative visions into compelling visual experiences.
- Balances artistic practice with a corporate career, leveraging business acumen to navigate the creative industry, and expand brand reach.
- Utilized digital tools and software for graphic design and digital art creation.
Timeline
Executive Assistant (Contract)
Celestica
01.2024 - 03.2025
Executive Assistant to CEO and President
theScore
11.2022 - 06.2024
Admin Manager & Patient Billings Coordinator
Fertility Clinic
01.2019 - 10.2022
Diploma - Fashion Design
Seneca College
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