Angela Johnston
Milton,Canada
Summary
Dynamic administrative professional with extensive experience at the Town of Oakville, adept at managing complex schedules and maintaining confidentiality. Proficient in MS Office and Trillium, I excel in problem-solving and communication, ensuring seamless operations and fostering positive relationships within diverse teams. Recognized for exceptional organizational skills and commitment to excellence.
Overview
12
12
years of professional experience
Work History
Administrative Assistant
Town of Oakville
Oakville, Canada
01.2022 - Current
- Provide and manage the day-to-day administrative support for the Commissioner of Community of Infrastructure including scheduling, transcription of correspondence, reports, and presentations, while maintaining high level of accuracy and confidentiality
- Administer all purchasing systems for the department, process invoices, create purchase orders, and reconciling credit cards against appropriate sub-ledger accounts
- Manage the purchase, stocking, and distribution of office supplies
- Monitor incoming e-mails and phone messages for the Commissioner to ensure that issues of priority are dealt with in a timely manner
- Schedule and coordinate meetings, including logistics for meeting location and set-up, confirming availability of outside parties, and meeting materials, arranging catering, resolving calendar conflicts, and providing immediate meeting/event support
- Attend meetings, take notes, and prepare and distribute minutes of meeting, preparing correspondence maintaining a high level of accuracy and confidentiality
- Assist with special administrative projects as requested, researching, and providing data and additional information
- Represent the department as a member of the corporate CREST organization
- Provide administrative support to Directors within the department as needed
- Represent the town in a professional and courteous manner in all dealings with the public and other clients, groups, agencies, and individuals
- Perform other duties as assigned
Senior Secretary
Bruce T. Lindley P.S.
, Canada
03.2014 - 01.2022
- Manage the administration, recording and reporting of the School Generated and School Council accounts and budgets (deposits, issuing cheques and payments, cheque requisitions, processing expenses, monthly bank reconciliations, budget related reporting, HST Rebate, and purchase card reconciliations)
- Manage the administration, recording and reporting of the Decentralized Budget for the school
- Responsible for all purchasing and distribution for the school through Sparkrock and Eway (sourcing items that are not on the tendered list) ensuring proper approval, budget availability and compliance
- Manage the ordering, distribution, and maintenance of PPE inventory
- Responsible for posting all field trip fees and items for purchase on School Cash Suite, ensuring all is available for online purchasing, running all necessary reports for proper backup documentation
- Coordinate and book supply teachers using Smartfind Express ensuring proper job and budget codes are used, as well as creating a schedule when jobs are not picked up, and coordinating prep payback
- Review, verify and approve all staff absences in ISYS
- Responsible for attendance and School Messenger messaging, all newsletters, Secure Document Delivery, and correspondence
- Student record administration - creation, registration, maintenance, enrolment records, creating class lists, medical information, optional attendance, and out of catchment reporting, OSR maintenance
- Proficient on Trillium, School Cash Suite, Sparkrock, Smartfind Express and iSYS (attendance, registrations, reports, class building, report cards, absence approval for staff, ordering of all supplies)
- Manage General Secretary’s work requirements, setting of schedules and identifying timelines required for running an effective office
- Manage and coordinate Student Supervisor schedules, verifying and approving hours in iSYS
- Training of General Secretary and new staff, training and helping parents navigate School Cash Suite
- Schedule appointments, interviews and help to manage daily calendar for the Principal
- Help to coordinate Food for Thought program (including providing financial documentation and managing funds), volunteer lunch, Grade 6 Celebration, and School Council fundraising
- Coordinate the Milk Program, Lunchbox Orders, and any lunch vendors needed for students and staff
- Lunch and Learns
- Responsible for managing multiple processes from beginning to end and coordination of day to day operations within the office
- Acts as a liaison between the school and community, parents, students, and staff
General Secretary
Tiger Jeet Singh Public School
, Canada
03.2013 - 08.2014
- Completed daily attendance
- Answered all incoming calls
- Responded to student and parent inquiries
- Responded to student’s needs, first aid, illness, general problem solving
- Entered registrations into Trillium and maintained OSR’s
Guidance Secretary
Gary Allan High School
, Canada
08.2014 - 03.2014
- Responsible for all registrations – Entering marks, credit history, community service hours
- OSR registration and maintenance of records
- Graduation administration – college-university application process using OUAC, and OCAS
- Answered all incoming calls, booked all appointments for Lead Teacher in CHATT calendar, collected registration fee and made weekly bank deposits
Education
Medical Terminology - Micro Credential -
Sheridan College Institute of Technology And Advanced Learning
Oakville, None08.2021
Human Resource Administration -
Sheridan College Institute of Technology and Advanced Learning
Oakville, None12.2016
Office Administration Diploma - Executive
Sheridan College
Brampton, ON08.2012
Skills
- Proficient in MS Office, calendar and email management
- Experience with Trillium, School Cash Suite, Sparkrock, Edge4 and G-Suite
- Experience with HDSB administration procedures, processes and policies
- Responsible for problem solving and decision making while maintaining confidentiality
- Exceptional interpersonal skills with effective written and verbal communication skills
- Excellent organizational and time management skills
Timeline
Administrative Assistant
Town of Oakville
01.2022 - Current
Guidance Secretary
Gary Allan High School
08.2014 - 03.2014
Senior Secretary
Bruce T. Lindley P.S.
03.2014 - 01.2022
General Secretary
Tiger Jeet Singh Public School
03.2013 - 08.2014
Medical Terminology - Micro Credential -
Sheridan College Institute of Technology And Advanced Learning
Human Resource Administration -
Sheridan College Institute of Technology and Advanced Learning
Office Administration Diploma - Executive
Sheridan College
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