Summary
Overview
Work History
Education
Skills
Activities
Arts, Dance, Entertainment, Music and Theatre
Timeline
Generic

Andrea M. Kovesdi

Etobicoke,ON

Summary

With over 20 years of progressive employment, volunteering experience and combined with my post-secondary education in Office Administration and Hotel Management. I have developed strong customer communication, effective customer service, and relationship building skills that are service and sales orientated. I provide hands on experience in working alone, with a team or coordinating several multi tasked events and conferences with the ability to organize and communicate complex information to meet our company's expectations. I am experienced working with clearly defined policies, procedures, and processes while providing employees and colleague’s ongoing support and motivation as required, ensuring a high level of productivity and coordinating workload volumes, to changing priorities in a team environment, with a strong results-oriented focus. Beneficial to any business, I have advanced computer, technical, verbal and written communication skills with the ability of conversing, reading and writing in English and Hungarian. Bilingual Finance Assistant with expertise in planning meetings, handling month-end reporting and managing payroll tasks. Eager to support a high business environment and be an appreciated member of a capable team of peers.

Overview

18
18
years of professional experience

Work History

BFA – Plant Ops Sept 2015 & Maintenance Dec 2022

Toronto District School Board
09.2015 - Current
  • Creating and maintaining databases and spreadsheets to support daily functions for Central Services
  • Maintain complete, accurate files with cross referencing while utilizing SAP Data Base
  • Inputting, processing and maintaining all SAP Data Base and Records for Central Services which includes Fleet Maintenance, Security/Call Centre, Real Estate, CMMS, Environmental and Sustainability Departments
  • Creating PO’s, CRO’s, PR’s and completing GR’s for all Invoices which have been received
  • Paying all Central Services Department Invoices in a timely manner (while keeping track of all departmental budgets)
  • Including all Fire Alarm Invoices, TSSA Invoices and Certificates for schools
  • Tracking purchases and supplies, utilizing SAP as well as processing orders from the distribution warehouse and contract board vendors
  • Complete journal entries and cheque requisitions as required
  • Administer Petty Cash Funds, including the reimbursement and accurate charging of expenses and reconciliation of the expense receipts and bank account
  • Accessing SAP HR and SAP Financial for Budget Information, creating excel spreadsheets, reviewing budget entries for inconsistencies and preparing summaries for departments as required
  • Assisting co-workers when backlogged and with computer and SAP issues; searching for archived information and maintaining back up files as required
  • Track and update spreadsheets related to staff changes, P-Card’s and telephones
  • Creating, inputting and tracking work orders
  • Arranging and scheduling meetings, appointments and booking meeting rooms
  • Schedule interviews for central administration staff, part time cleaners and summer students
  • Assisting on the interview date, greeting, collecting information and testing
  • Responding to and directing telephone inquiries including voice mail, in a timely and professional manner; redirect calls where appropriate; provide up to date accurate information about the Toronto District School Board Polities and answering frequently asked questions
  • Prepare a variety of written materials (reports, letters and emails)
  • Photocopy, faxing and scanning documents as required
  • Assist in proofreading and editing materials as requested.

Project Clerk – WLC for Newcomer Youth & Kids Program & ELT Program

Toronto District School Board
04.2011 - 01.2012
  • Orient and register clients to appropriate programs for work experience in client’s professional field
  • Assist clients with office administration needs as required
  • Network with all other Enhanced Language Training (ELT) Sites
  • Maintain statistics and monthly status reports for clients
  • Liaise with community agencies to ensure up to date knowledge on all resources, services and programs
  • Input and process all certificates for clients who have successfully completed the program
  • Register newcomer kids and youth in summer activities program
  • Assist all hosts and project administrator with all office administration needs as required
  • Liaise with project administrator on contract development and progress
  • Maintain proper records of all hosts and statistics, monthly status reports for newcomer youth and kids’ program
  • Place all office supply orders and prepare staff payroll
  • Input and process all certificates for youth and kids who have successfully completed the program
  • Process and prepare contract documents; maintain confidential client records and files.

Project Clerk – Hairstyling Pre-Apprenticeship Program

Toronto District School Board
09.2009 - 03.2011
  • Orient and register new clients in pre-apprenticeship program
  • Assist all staff and clients with all office administration needs as required
  • Assist Teachers with all office and operational needs as requested

Office Administrator – Support Services SW/Area B

Toronto District School Board
04.2006 - 08.2009
  • Create and maintain databases and spreadsheets to support daily functions of department
  • Prepare a variety of written materials (reports, flyers, letters, memos and emails)
  • Photocopy and fax documents as required
  • Respond to telephone inquiries including voice mail in a timely and professional manner; redirect calls where appropriate; provide up to date accurate information about support services and answer frequently asked questions
  • Arrange, schedule meetings, interviews, book rooms and schedule appointments
  • Input and process Employee Services/Payroll information utilizing SAP for staff timecards, absences and schedules
  • Track and complete paperwork related to staff changes such as leave of absence, vacation, resignations
  • Create and track purchase supplies utilizing SAP system
  • Complete journal entries and cheque requisitions as required
  • Access SAP for budget information, review budget entries for inconsistencies and prepare summaries for department
  • Set up schools, dates, and reporting periods on Student Information System (SIS) and verify student information
  • Assist staff regarding SIS issues; search for archived information and maintain back up files as required
  • Maintain complete, accurate files with cross referencing while utilizing the Records Management System
  • Prepare materials as required, and file both electronic and manual
  • Assist in proofreading and editing program publications
  • Experienced analyzing and coordinating data for reports as required, and experience prioritizing tasks and working to tight timelines.

Education

Hospitality Diploma -

George Brown College

Legal Secretary Diploma -

Retter Business College

Certificate -

Introduction To Computer Programming & Continued Education

Windows, Outlook, Microsoft Word, Excel, Access, Acrobat Pro, SAP RM, SAP CRM and SAP Financial

Skills

  • A self-motivated team player with strong analytical, interpersonal, presentation and negotiation skills combined with an outgoing confident and people-oriented personality Excellent organizational and leadership skills coupled with good administrative abilities relevant to all duties and projects assigned

Activities

  • Teachers Certification in Dance (Ballet, Jazz and Tap)
  • Royal Conservatory of Music Certification (Piano)
  • National Ballet of Canada (continued dance training in Jazz and Ballet)
  • Toronto Argonauts Cheerleader, Argo Alumni and Argo Alumni Cheer Coordinator - 1995 to Present
  • Canadian Football Cheerleaders Alumni Organization – 2019 to Present
  • Current First Aid and CPR Certification

Arts, Dance, Entertainment, Music and Theatre

I have a Music (Piano), Dance (Ballet, Jazz) and Sports background, studied for many years and practiced professional sports teams and dance competitions and performed in groups and movies.



REFERENCES AVAIBLE UPON REQUEST

Timeline

BFA – Plant Ops Sept 2015 & Maintenance Dec 2022

Toronto District School Board
09.2015 - Current

Project Clerk – WLC for Newcomer Youth & Kids Program & ELT Program

Toronto District School Board
04.2011 - 01.2012

Project Clerk – Hairstyling Pre-Apprenticeship Program

Toronto District School Board
09.2009 - 03.2011

Office Administrator – Support Services SW/Area B

Toronto District School Board
04.2006 - 08.2009

Hospitality Diploma -

George Brown College

Legal Secretary Diploma -

Retter Business College

Certificate -

Introduction To Computer Programming & Continued Education

Windows, Outlook, Microsoft Word, Excel, Access, Acrobat Pro, SAP RM, SAP CRM and SAP Financial
Andrea M. Kovesdi