Andrea Harvey
Sacramento, California
Summary
Dynamic Grants/Program Specialist with extensive experience at the Department of Health and Human Assistance and Federal Emergency Management Agency, excelling in grant management and federal regulation compliance. Proven track record in strategic planning and stakeholder collaboration, leading initiatives that enhance program effectiveness and ensure fiscal accountability. Adept at negotiating contracts and providing leadership to multidisciplinary teams.
Overview
19
19
years of professional experience
Work History
Program Specialist
Department of Health and Human Assistance
San Francisco
10.2009 - Current
- Provide sound technical advice, technical assistance and interpretation of complex regulations, and policies pertaining to grants and contracts in the areas of Early Childhood Development (ECD), ECD Program Administration, grants management, fiscal reporting, Head Start comprehensive services, and State Systems to support ECD service providers.
- Provide expert guidance and support to recipients and contractors regarding program/proposal planning, program management, and fiscal operations to ensure compliance with Federal laws and regulations.
- Provide leadership to ensure collaboration activities between ACF/OHS Region 9 office, Head Start recipients, State collaboration office, Child Care Administration, and Child Care Licensing for the State of Arizona. Including representing OHS Region IX at meetings to provide or exchange information with stakeholders, such as the Arizona Head Start Association and California Head Start Association Clusters.
- Participate in national work groups to provide regional feedback regarding administrative and technical requirements for program initiatives, including reviewing and commenting on proposed changes in rules or regulations, reviewing and commenting on Funding Opportunity Announcements for recipients designated for competitive refunding, and planning the roll out of the Head Start Program Performance Standards. Active participation in the following national workgroups: Application Analysis, OHS Monitoring, Change in Scope, Funds Planning Consolidation, OHS Record Management, and the Full Enrollment Initiative.
- Provide leadership, support and guidance to Region IX Program Specialists and contractors in the areas of Budget planning and tracking, Full Enrollment Initiative, and OHS Records Management. Including the development of long-range strategies and work plans to carry out legislative initiatives and national goals and priorities aimed at improving Head Start program effectiveness in these areas.
- Provide consultation, support, and technical assistance to recipients with identified deficiencies or non-compliance to assist in developing plans to implement the program improvements necessary to become compliant. Including assistance to identify barriers and recommend solutions to problems based on most recent data and trends in the field.
- Provide leadership for complex on-site reviews for the purpose of assessing and monitoring recipient performance and compliance with program and fiscal Federal regulations.
- Provide leadership and support for the process of reviewing and negotiating grant applications and proposals. Including participating in the competitive grant review process as a Federal Panel Lead, shadowing new Program Specialist and Contractors in the process of Competitive Grant Review, and leading the negotiation of final awards resulting from the competitive process.
- Provide grant management and oversight, as the primary to an assigned portfolio of Head Start recipients, activities including Analyzing, and interpreting financial and administrative data pertaining to award, administration, and closeout of grants, and draw conclusions to determine the best approach in resolving issues or problems for both competitive and noncompetitive grant and contract awards.
- In collaboration with the Office of Grants Management, ensure grantees requests for funding, budget revisions, and changes in scope of services are processed in a timely manner.
- Providing post award oversight of Head Start and Early Head Start recipients to ensure efficiency and effective program management and ensure compliance with program and fiscal Federal regulation and applicable guidance.
- Collaborating with the Office of Grants Management to review grants and provide administrative and budgetary information required to fund federal awards and provide administrative oversight of a complex grant portfolio.
- Review financial and program reports submitted by recipients including, SF 425, SF429, Program Performance Reports, and Program Information Reports.
- Provide leadership and oversight as Contract Officer Representative (FAC-COR III) for the Customer Service Improvement Project for Region 9 and Region 10, including coordinating the acquisition process from Request for Quote (RFQ) to contract award and daily oversight of contract performance.
Grantee Performance Support Specialist
STG International
San Francisco
03.2009 - 10.2009
- Working with recipients to assess technical assistance needs; provide technical assistance and guidance, and coordinate services to fulfill the needs of the recipient.
- Assist recipients with developing plans to address areas identified as deficient or noncompliant through the OHS Monitoring process or through Regional Office oversight activities.
- Develop and maintain current grantee profiles of training practices, provide progress reports to central office, and collaborate to promote the replication of efficient systems and best practices.
- Partner and collaborate with local Head Start clusters, consultant resources, technical assistance providers, state-based training, and community organizations to maximize resources accessible to Head Start programs.
- Assist recipients in conducting analysis of their current management systems, and identifying strategies to strengthen systems and services.
- Review recipient Training and Technical Assistance Plans to provide feedback and resources to ensure plans include all training requirements of the Head Start Act.
- Participate in recipient Risk Management (RMM) process in collaboration with federal staff and grantees; assist in the development of RMM action steps and provide or coordinate TA needed to complete Action Steps as needed.
- Conduct Technical Assistance for special initiatives as needed by the Regional Office.
Head Start Program Officer (Supervisory)
Sacramento Employment and Training Agency
Sacramento
03.2007 - 03.2009
- Responsible to the Sacramento Employment and Training Agency (SETA) Deputy Director of the Children and Family Services Division.
- Developed long range plans and strategies to carry out legislative initiatives and program/national goals aimed at the overall improvement of Head Start services for both SETA operated and Delegated program services.
- Provided day to day leadership, supervision, and guidance to a multi-disciplinary team (Health, Education, Disabilities, Family Partnership, and Fiscal) responsible for complex onsite monitoring of SETA operated and Delegate Head Start operations.
- Provided technical and administrative leadership and guidance to delegate agencies for compliance and effective program management and administration of the Head Start program, as well as, budget/grant modifications, Program Information Report submissions, fiscal regulations, and Delegate and State Child Care contract terms and conditions.
- Coordinated efforts with SETA management, delegate directors, fiscal management, program managers and program partners in order to secure funding for various projects including, but not limited to: program operations; conferences; training and technical assistance purposes; professional and higher education for education staff, and state child care contracts.
- Developed the annual recipient refunding application, including coordinating the process between SETA (as the grantee) and five delegate agencies (sub-recipients) and analyzing delegate grant submissions for accuracy, completeness, and compliance.
- Prepared and maintained all required contract submissions to the California Department of Education to maintain State Child Care Contracts which supported full day wrap around services to children 0-5 years of age.
- Prepared countywide Grant Application Budget Instrument (GABI) for submission to the Federal Regional Office.
- Analyzed community data to prepare the annual Community Assessment utilized for program planning by Sacramento County Head Start.
- Compiled, analyzed and submitted statistical data (Head Start Program Information Report) to the Head Start Regional Office for Sacramento County.
- Coordinated the grantee annual Self-Assessment and analyzed data to inform the development of the annual program improvement plan, as well as, the annual Training and Technical Assistance Plan.
Education
Bachelor's degree - Education
California State University, Sacramento
Sacramento, CA05.2007
Associate's degree - Early Childhood Development
American River College
Sacramento, CA05.1994
Skills
- Grant management
- Federal regulation compliance
- Fiscal reporting
- Policy development
- Contract negotiation
- Program administration
- Leadership and guidance
- Strategic planning
- Stakeholder collaboration
- Performance assessments
- Financial administration
- Program management
- Project management
- Process improvements
- Data management
- Budget development
- Fiscal monitoring
Timeline
Program Specialist
Department of Health and Human Assistance
10.2009 - Current
Grantee Performance Support Specialist
STG International
03.2009 - 10.2009
Head Start Program Officer (Supervisory)
Sacramento Employment and Training Agency
03.2007 - 03.2009
Bachelor's degree - Education
California State University, Sacramento
Associate's degree - Early Childhood Development
American River College