Andra Byous
Suisun City
Summary
Detail-oriented with proven skills in calendar management, document preparation, and records administration while maintaining the highest level of confidentiality. Adept at maintaining accurate records and facilitating effective communication across departments.
Overview
18
18
years of professional experience
Work History
Administrative Secretary III
County Of San Diego - Sheriff's Dept Detentions
San Diego
2013.08 - 2024.03
- Managed incoming calls and directed them to appropriate divisions or detention facilities.
- Scheduled meetings, maintained calendars, and organized events for the executive team members by scheduling conference rooms and preparing supplies.
- Prepared monthly meeting agendas, materials, and took detailed minutes by hand and/or with a voice recorder.
- Coordinated office supplies inventory and placed orders as needed.
- Organized and maintained accurate, confidential files and records for easy retrieval.
- Drafted internal and external communications and memos for staff distribution, and proofread the final product for error-free correspondence.
- Provided administrative support to the executive team, including filing, photocopying, and scanning documents.
- Facilitated communication between departments by distributing memos or other correspondences.
- Greeted visitors in a professional manner and provided assistance as needed.
- Cultivated administrative staff skills for new detention secretaries through the provision of information, training initiatives, and experiential learning opportunities.
- Maintained the front desk and reception area in a neat and organized fashion.
- Coordinated travel arrangements and completed expense reports for travel reimbursement.
- Sorted and distributed incoming faxes, letters and emails for office distribution.
Administrative Secretary III
County of San Diego-Sheriff's Dept Legal Affairs
San Diego
2006.06 - 2013.08
- Managed incoming calls and directed them to the appropriate division or attorney to promote timely communication.
- Coordinated office supplies inventory and placed orders as needed.
- Organized confidential files and maintained accurate records for easy retrieval.
- Routed agreements, contracts and invoices through appropriate signature process.
- Handled mail distribution duties such as sorting out incoming mail or packages for delivery or pickup.
- Supported team with data entry tasks using office software tools.
- Compiled data from various sources into a comprehensive monthly report for presentation to Sheriff's management team.
- Coordinated travel arrangements and completed expense reports for travel reimbursement.
- Filed legal documents with the San Diego Superior Courts via a legal courier service.
- Processed CPRA documents and extension letters.
- Reviewed documents for grammatical accuracy.
- Scanned 10+ years of both civil cases and Pitchess motions into a specific legal document database.
Education
High School Diploma -
Mira Mesa High School
San Diego1986-06
Skills
- Calendar management
- Document preparation
- Office administration
- Records management
- Meeting organization
- Time management
- Attention to detail
- File management
References
References available upon request.
Timeline
Administrative Secretary III
County Of San Diego - Sheriff's Dept Detentions
2013.08 - 2024.03
Administrative Secretary III
County of San Diego-Sheriff's Dept Legal Affairs
2006.06 - 2013.08
High School Diploma -
Mira Mesa High School