Anastasiia Muliar
Toronto,ON
Summary
Organized and people-focused professional with over 3 years of experience supporting executives, managing client relationships, and coordinating operational and HR functions. Skilled in onboarding and offboarding employees and clients, recruitment support, event planning, and maintaining confidential records. Adept at prioritizing competing deadlines, coordinating communications across teams, and streamlining administrative workflows. Known for a proactive, detail-oriented approach, strong organizational and project coordination skills, expertise in compliance systems, financial administration, and document management.
Overview
3
3
years of professional experience
Work History
HR & Administrative Assistant
Mulvey & Banani International Inc.
Toronto, ON
06.2025 - 10.2025
- Planned and coordinated employee engagement events, including monthly BBQ/Pizza lunches, team activities, holiday celebrations, and staff gifting initiatives.
- Designed HR onboarding materials such as IT onboarding guides, HR forms, and checklists; managed complete onboarding and offboarding processes while managing confidential employee records.
- Scheduled and coordinated interviews, handled candidate communications, and issued rejection emails.
- Supported recruitment initiatives by assisting with career fairs in collaboration with colleges, universities, and external organizations.
- Worked with Citation Canada HRIS systems to maintain confidential employee records, assign training courses, generate reports, and update staff lists to ensure accuracy and compliance.
- Arranged staff travel, including hotels, flights, and transportation.
- Supported daily office operations by managing stationery and supplies, processing mail correspondence, and answering incoming phone calls.
- Assisted the Accounting department by collecting and submitting receipts required for reporting and expense tracking.
Senior Administrative Assistant
Milman & Company
Toronto, ON
07.2022 - 06.2025
- Scheduled client and internal meetings, monitored project deadlines, and maintained up-to-date compliance filings across Canada and the U.S.
- Organized office supplies and maintained inventory levels to ensure smooth operations.
- Maintained confidential files and records in compliance with company policies.
- Acted as a first point of contact for new clients—ensuring onboarding, documentation, and communication were seamless and professional.
- Prepare, draft, and review legal and corporate documents, including incorporation documents, resolutions, agreements, and Minute Book updates.
- File annual returns, incorporations, amendments, dissolutions, name registrations and other filings with Corporations Canada, OBR, eCore and relevant provincial registries.
- Supervised a small administrative team, coordinated responsibilities, and optimized task delegation.
- Created and managed client invoices using QuickBooks, oversaw billing processes and assisted with collections by following up on overdue accounts and coordinating payment arrangements with clients.
- Supported HR functions, including drafting and posting job ads, pre-screening candidates, and coordinating interviews.
- Facilitated execution of agreements and client authorizations via DocuSign.
- Worked with Intuit Profile accounting software to assist with accounting and compliance filings, including RC59 and T1013 authorizations, T1135 and T1134 foreign reporting forms, Underused Housing Tax (UHT) returns, and AUT-01 filings.
Education
Bachelor's Degree in International Relations, Social Communication And Regional Studies -
Borys Grinchenko Kyiv University
Kyiv, Ukraine06-2023
Skills
- Administrative Operations: Corporate legal filings, regulatory compliance, records management
- Financial Administration: Invoicing, A/R & A/P, payment tracking, collections
- Recruitment & Talent Support: Job postings, pre-screening, interview coordination
- HR Administration: HRIS management, onboarding/offboarding, employee engagement
- Legal Documentation: Drafting contracts, resolutions, agreements; notarization & execution
- Project & Office Management: Events management, scheduling, travel coordination, office operations
- Technical Proficiency: Microsoft Office Suite, Google Workspace, GroupWise, DocuSign, Deltek, QuickBooks, Intuit Profile, Citation Canada
Languages
English
Full Professional
Ukrainian
Native/ Bilingual
Russian
Native/ Bilingual
References
References available upon request.
Timeline
HR & Administrative Assistant
Mulvey & Banani International Inc.
06.2025 - 10.2025
Senior Administrative Assistant
Milman & Company
07.2022 - 06.2025
Bachelor's Degree in International Relations, Social Communication And Regional Studies -
Borys Grinchenko Kyiv University