Ana Rita Sequeira
Summary
Dynamic Executive Administrative Assistant with a proven track record at Magnum Millwork Inc., excelling in logistics coordination and file management. Enhanced document retrieval efficiency through innovative filing systems and optimized procurement processes, achieving significant cost savings. Adept at maintaining schedules and providing executive support, ensuring seamless operations and team collaboration.
Overview
2
2
years of professional experience
Work History
Executive Administrative Assistant
Magnum Millwork Inc.
11.2023 - 06.2025
- Pick-up and drop-offs.
- Maintaining car logs and ensuring accurate mileage tracking.
- Organizing and filing gas receipts and fuel expense records for reimbursement and reporting.
- Coordinating driver schedules, vehicle maintenance appointments, and related administrative tasks.
- Produced and managed all samples from beginning to end.
- Maintained office supplies, shop, stockroom, kithen, wood sheets, shipping, painting and edge tape (all shop) inventory, also optimizing procurement processes for cost-effectiveness.
- Developed filing systems that improved document retrieval and organization efficiency.
- Handled administrative tasks such as expense report processing, work orders and purchase orders efficiently.
Project Estimator
Magnum Millwork Inc.
11.2023 - 06.2025
- Prepared detailed scope of work documents outlining materials, measurements, and labour requirements.
- Conducted drawing interpretation and take-offs to extract accurate dimensions, specifications, and material needs from architectural and technical plans.
Dowel Machine Operator
Magnum Millwork Inc.
04.2023 - 06.2025
- Operated machinery to produce high-quality products following safety protocols.
- Monitored equipment performance and conducted routine maintenance to ensure optimal functionality.
- Collaborated with team members to streamline production processes and reduce downtime.
- Identified and resolved operational issues, improving workflow and productivity.
- Set up and adjusted equipment and properly configured machines for daily operation.
Edgebander Operator
Magnum Millwork Inc.
01.2023 - 11.2023
- Operated and maintained edge banding machinery for precision wood finishing.
- Ensured compliance with safety standards and operational protocols.
- Collaborated with production teams to optimize workflow efficiency.
- Trained new operators on equipment handling and safety practices.
- Monitored inventory levels of edging materials, initiating reorders as needed.
- Resolved operational issues quickly to minimize downtime in production processes.
Education
Bachelor's Degree - Law
Universidade Lusófona Do Porto
Porto, PT06-2017
Certificate - Business Management
Dual - Câmara De Comercio E Industria Luso-Alemã
Porto, PT06-2013
Skills
- File management
- Executive support
- Event coordination
- Excel spreadsheets
- Logistics coordination
- Maintaining schedules
- Calendar management
- Filing and data archiving
Languages
English
Native or Bilingual
Portuguese
Native or Bilingual
Spanish
Native or Bilingual
Timeline
Executive Administrative Assistant
Magnum Millwork Inc.
11.2023 - 06.2025
Project Estimator
Magnum Millwork Inc.
11.2023 - 06.2025
Dowel Machine Operator
Magnum Millwork Inc.
04.2023 - 06.2025
Edgebander Operator
Magnum Millwork Inc.
01.2023 - 11.2023
Bachelor's Degree - Law
Universidade Lusófona Do Porto
Certificate - Business Management
Dual - Câmara De Comercio E Industria Luso-Alemã
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