Summary
Overview
Work History
Education
Skills
Timeline
Generic

Ana Vicente

Ottawa,ON

Summary

Proactive and highly skilled Administrative Assistant with hands-on experience working in a diverse office environment. A team player who works collaboratively, and effectively communicates with all levels of staff.

Overview

4
4
years of post-secondary education
11
11
years of professional experience

Work History

Office Administrative Assistant

HN Homes
Ottawa, Ontario
09.2018 - 06.2023
  • Managed daily office operations, ensuring efficient workflow.
  • Organized and maintained filing systems for documents and records.
  • Assisted in preparing materials for company meetings and presentations, enhancing overall meeting effectiveness.
  • Maintained purchaser database with personal and financial information.
  • Tracked purchaser deposits and all required legal documentation.
  • Reconciled monthly corporate credit card statements.
  • Supported sales team by developing marketing materials, contributing to promotional efforts.
  • Greeted visitors and answered incoming calls, providing information to callers or redirecting them to the appropriate personnel.
  • Coordinated scheduling for meetings, appointments, and office events efficiently.

Administrative Assistant

Canada Safety Council
Ottawa, Ontario
04.2012 - 08.2018
  • Managed scheduling and coordination of training sessions for safety programs.
  • Assisted with travel arrangements for senior staff.
  • Maintained electronic filing system for confidential documents and records.
  • Assisted in development and distribution of safety materials and resources.
  • Facilitated attendance and documented proceedings for organization's Board of Directors by arranging meetings and distributing minutes.
  • Collaborated with the company to centralize customer database for easy retrieval of information.
  • Coordinated and organized daily administrative operations to support team efficiency.

Education

Bachelor of Arts - Psychology

Carleton University
Ottawa
09.2010 - 07.2014

Skills

  • Office management
  • Document preparation
  • Database management
  • Scheduling coordination
  • Microsoft Word
  • Sharepoint
  • Excel
  • Newstar
  • Outlook
  • Adobe Acrobat

Timeline

Office Administrative Assistant

HN Homes
09.2018 - 06.2023

Administrative Assistant

Canada Safety Council
04.2012 - 08.2018

Bachelor of Arts - Psychology

Carleton University
09.2010 - 07.2014
Ana Vicente