Summary
Overview
Work History
Education
Skills
Languages
Timeline
Generic

Ana Soares

Mississauga,ON

Summary

Conscientious and thorough Bookkeeping Assistant considered productive team player in busy accounting office. Positive and courteous communicator offering calm telephone and email etiquette. Flexible professional experienced in Quickbooks and Xero.

Overview

28
28
years of professional experience

Work History

Bookkeeping Assistant

Gain Plus Accounting Inc.
03.2018 - 06.2024
  • Updated financial records using Quickbooks and Xero softwares programs for current, accurate accounts.
  • Processed payments and documents such as invoices, journal vouchers, employee reimbursements, and statements.
  • Managed invoices, payments and deposits, maintaining accurate expenditure records.
  • Supported month-end closing activities, such as reconciling bank statements, credit card accounts and adjusting journal entries, for accurate financial reporting purposes.
  • Assisted with payroll processing, including timesheet verification, and distributing paychecks accurately and on time.

Administrative Assistant

Santa Cruz Parish Council
12.2009 - 07.2016
  • Promoted a welcoming environment by greeting visitors, answering phone calls, and providing accurate information about parish council activities and services.
  • Improved office efficiency by implementing and maintaining an organized filing system for important documents and records.
  • Supported parish council operations by coordinating the scheduling of events, meetings, and facility usage.

Receptionist/Sales Development Manager

Grupo Vasconcelos
03.2005 - 12.2009
  • Supported office efficiency by performing clerical tasks such as data entry, photocopying, scanning, and faxing documents.
  • Answered phone promptly and directed incoming calls to correct offices.
  • Greeted incoming visitors and customers professionally and provided friendly, knowledgeable assistance.
  • Coordinate business processes with banking entities and real estate partners.
  • Licensing and Permits for the City.
  • Coordinate sales department.

Executive Secretary

Association Of Young Entrepreneurs Of Azores
11.1996 - 03.2005
  • Handled scheduling for executive's calendar and prepared meeting agenda and materials.
  • Answered high volume of phone calls and email inquiries.
  • Assisted in preparing vital reports and presentations for successful board meetings and conferences.

Education

High School Diploma -

Escola Secundaria Geral E Basica Antero De Quental
Ponta Delgada, Portugal
09.1995

Skills

  • Quickbooks & Xero
  • Microsoft Excel
  • MS Office
  • Customer Relations
  • Bank Reconciliation
  • Accounts Payable and Receivable
  • Payroll Processing
  • Financial records and reporting
  • Administrative Support

Languages

English
Professional Working
Portuguese
Native or Bilingual

Timeline

Bookkeeping Assistant

Gain Plus Accounting Inc.
03.2018 - 06.2024

Administrative Assistant

Santa Cruz Parish Council
12.2009 - 07.2016

Receptionist/Sales Development Manager

Grupo Vasconcelos
03.2005 - 12.2009

Executive Secretary

Association Of Young Entrepreneurs Of Azores
11.1996 - 03.2005

High School Diploma -

Escola Secundaria Geral E Basica Antero De Quental

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Ana Soares