Ana-Maria Barbu
Ottawa,ON
Summary
Results-driven procurement professional with expertise in identifying cost-savings opportunities, managing vendors and negotiating contracts. Seasoned procurement expert at Invitation to Qualify; Request for Proposal; and contract administration. Talented leader when following and enforcing rules and regulations, legislation and procedures related to procurement.
Overview
20
20
years of professional experience
Work History
Supply Manager Next Generation HR&Pay Software as a Service Solutions
Public Services and Procurement Canada
12.2021 - Current
- Managing a team of 5 PG's working on an agile procurement and project, managing innovative procurement, Cloud/Software as a Service requirements, multiple stakeholders, and high industry collaboration
- Responsible for assigning work, managing employee workloads, delegating tasks, approving leave, solving HR issues and labour relations, assessing annual performance, and reviewing and providing feedback on employee's ongoing and completed work
- Negotiating with SaaS service providers on high value and multi-years HR&Pay vehicle contracts; resulting in above $100M savings for client organizations implementing the HR&Pay Solutions
- Managing and resolving contracting issues on complex requirements with sensitive and protected information on behalf of top secret client organizations
- Providing strategic and functional analysis and input to support senior management, procurement and special projects for our client departments
- Reviewing, recommending and approving complex procurement strategies; Treasury Submissions and Ministerial requests
- Providing policy advice on contracting issues and procurement risks to senior management - Directors/Director Generals and Assistant Deputy Ministers on HR&Pay contracts.
Supply Manager - IT Professional Services
Public Services and Procurement Canada
07.2018 - 12.2021
- Managing a team of 15 PG's and coaching PG05's interested in management, responsible for assigning work, managing employee workloads, delegating tasks, approving leave, solving HR issues and labour relations, assessing annual performance, and reviewing and providing feedback on employee's ongoing and completed work
- Managing, conducting and providing expert advice, functional and direct leadership for specialized, complex procurement activities and initiatives including for requests in response to COVID-19 pandemic response as well as regular operational requirements
- Providing strategic and functional analysis and input to support senior management, procurement and special projects for our client departments
- Reviewing, recommending and approving procurement strategies; contract submissions and requests
- Planning, organizing and coordinating activities; planning/forecasting resource requirements for Memorandum of Understanding's with client department's senior management; assigning and allocating files to the teams based on complexity/experience; establishing goals, objectives and priorities; approving leave and discussing career aspirations/development for training; and evaluating performances of the Team Leaders as well as assisting them with performance evaluations of their perspective teams
- Strategic planning for future procurement with client departments and align appropriate resources for additional workload
- Supervising the work of PG staff; plan, organize and coordinate activities; plan/forecast resource requirements; establish goals, objectives and priorities; evaluate performance and recommend for approval of training
- Engaging with external stakeholders such as National Master Standing Offer Suppliers, Legal Services, client departments/agencies and other levels of government such as provincial government for Standing Offer initiatives, where appropriate
- Providing policy advice on contracting issues and procurement risks to senior management (Directors and Director Generals)
- Negotiations of non-competitive contracts including Terms and Conditions, Rates and assisting the technical authority with requirement negotiations
- Developing, reviewing, recommending procurement strategies and business cases as well as drafting procurement risk assessment for a complex requirement such as a multi-years non-competitive contract for Treasury Board Submission
- Planning, coordinating and providing advisory services to client departments on procurement as well as assisting team with complex procurement issues
- Recommending and assisting clients with complex procurement strategies
- Reviewing and approving/recommending for approval to senior management of Request for Proposals and Procurement Plans and Methods for competitive and non-competitive contracts
- Advising clients on Financial Administration Act, Federal Accountability Act and the Government Contracts Regulations as well as internal contracting policies
- Performing risk assessments on complex procurement requirements and making recommendations to clients of all elements of risk associated with their requirement
- Assisting and supporting the team with complex issues related to Evaluation of technical/financial bids.
Supply Team Leader
Public Services and Procurement Canada
09.2016 - 06.2018
- Reviewing, recommending and approving contract submissions and requests of one PG-04 and two PG-02 officers
- Training and coaching of Intern officers PG-01 and PG-02 for the PSPC Intern officer program
- Preparing and providing Performance Management Review to PG employees as well as update leave tracking sheet for employees, PG-04 and PG-02 officers
- Supervising the work of PG staff; plan, organize and coordinate activities; plan/forecast resource requirements; establish goals, objectives and priorities; evaluate performance and recommend for approval of training and leave
- Providing policy advice on contracting issues to management and senior management (Directors and Director Generals)
- Negotiations of non-competitive contracts including Terms and Conditions, Rates and assisting the technical authority with requirement negotiations
- Developing, reviewing, recommending procurement strategies and business cases as well as drafting procurement risk assessment for a complex requirement such as a multi-years non-competitive contract for Treasury Board Submission
- Planning, coordinating and providing advisory services to clients related to procurement
- Awarding high value (from $2 up to $20M) IT professional services contracts (competitive and non-competitive)
- Preparing and managing complex procurement contracts
- Assisting clients with Evaluation of technical bids
- Evaluating financial bids and preparing the evaluation summary in order to proceed with contract award
- Contract award of competitive and non-competitive requirement.
Supply Specialist
Public Services and Procurement Canada
04.2015 - 09.2016
- Providing policy advice on contracting issues to management and senior management (Directors and Director Generals)
- Negotiations of non-competitive contracts including Terms and Conditions, Rates and assisting the technical authority with requirement negotiations
- Planning, coordinating and providing advisory services to clients related to procurement
- Awarding high value (from $2 to $10M) IT professional services contracts (sole source and competitive)
- Develop, review and recommend procurement strategies and business cases for complex requirements to facilitate contracting/procurement management and administration
- Preparing and managing complex procurement contracts
- Assisting clients with Evaluation of technical bids
- Evaluating financial bids and preparing the evaluation summary in order to proceed with contract award
- Contract award of competitive and non-competitive requirement.
Team Leader
Citizenship and Immigration Canada
04.2014 - 04.2015
- Reviewing, recommending and approving contract submissions and requests of two PG-03 and one PG-02
- Preparing and providing Performance Management Review to PG employees as well as update leave tracking sheet for employees, PG-03 and PG-02
- Supervise the work of PG staff; plan, organize and coordinate activities; plan/forecast resource requirements; establish goals, objectives and priorities; evaluate performance and recommend for approval of training and leave
- Provide functional direction to contracting/procurement personnel; evaluate capacity and performance; and define and deliver training and development
- Providing policy advice on contracting issues to management and senior management (Directors and Director Generals)
- Negotiations of non-competitive contracts including Terms and Conditions, Rates and assisting the technical authority with requirement negotiations
- Managing/Monitoring expenses and deliverables for Permanent Resident Card contract valued at over $24M
- Managing, conducting and providing expert advice, functional and direct leadership for specialized, complex and major contracting and procurement activities and initiatives, as well as provide strategic and functional analysis and input to support the management, procurement and special projects functions nationally
- Developing, reviewing and recommending strategic, business and operational plans, and business cases to facilitate contracting/procurement management and administration
- Planning, coordinating and providing advisory services to clients related to procurement
- Creating purchase orders for goods and services as well as reports using SAP financial management system such as Proactive Disclosure Reports
- Develop, review and recommend procurement strategies and business cases for complex requirements to facilitate contracting/procurement management and administration
- Executing procurement and supply processes and managing contracts for Citizenship and Immigration Canada
- Preparing and managing complex procurement contracts
- Assisting clients with Evaluation of technical bids
- Evaluating financial bids and preparing the evaluation summary in order to proceed with contract award
- Contract award of competitive and non-competitive requirement.
Senior Contracting Officer
Citizenship And Immigration Canada
08.2012 - 03.2014
- Planning, coordinating and providing advisory services to clients related to procurement
- Creating purchase orders for goods and services using PASSAP (SAP)
- Executing procurement and supply processes and managing contracts for Passport Canada and its 34 regional offices
- Preparing and managing complex procurement contracts
- Reviewing and assisting clients with drafting of Statement of Work and Evaluation Criteria (Mandatory and Point Rated Criteria) for competitive requirements
- Preparing Request for Proposals and Procurement Plans and Methods for Passport Canada for competitive and non-competitive contracts
- Advising clients on Financial Administration Act, Federal Accountability Act and the Government Contracts Regulations as well as internal contracting policies
- Researching in the Standard Acquisition Clauses and Conditions (SACC) Manual to insert appropriate clauses in requests for proposals (RFP) and sole source contracts
- Performing risk assessments on complex procurement requirements and advising clients of all elements of risk associated with their requirement
- Using tools established by PWGSC such as: TSPS, PASS, TBIPS, PS-Online, SLSA, CPSA and Standing Offer Index for competitive and non-competitive contracts
- Assisting clients with Evaluation of technical bids
- Evaluating financial bids and preparing the evaluation summary in order to proceed with contract award
- Contract award of competitive and non-competitive requirement.
Administrative Coordinator
CFHA Department of National Defence
10.2011 - 12.2011
- Coordinating, controlling and advising on all General Manager (GM) ITS project support services including monitoring resources allocation, tracking project milestones, monitoring project contracts, timelines and deliverables
- Developing and maintaining ITS filing system, physical and electronic, including the control of the file movement, storage and retrieval of documents
- Establishing, managing and maintaining GM ITS necessary budgetary controls to ensure that the commitments and expenditures are within approved authority levels
- Purchasing goods through the use of a government acquisition card
- Maintaining an inventory of work unit assets and financial records to ensure funds are available for travel duties, training, and hospitality.
Staff Officer
DGMPD (Air) Department of National Defence
02.2011 - 10.2011
- Planning, maintaining and coordinating meetings, calendars and agendas, organizing training and conferences, preparing minutes, making travel arrangements, coordinating and preparing for manager the interviews, assisting manager with the preparation of financial files, assisting military members with queries such as leave policy and clarification, entering leave requests in PeopleSoft, assisting all members with in and out clearances
- Maintaining financial records; and managing budget allocations, monitoring the Project Management Office's budget to ensure funds are available for travel duties, training, and hospitality
- Assist a PG-05 by searching the standing offer index for call-ups against PWGSC Standing Offer for consulting services.
Staff Officer
DGMPD (L&S) Department of National Defence
12.2009 - 01.2011
- Providing administrative and financial services to the Director General of Major Project Delivery such as: Planning, maintaining and coordinating internal/external stakeholder engagements
- Paying invoices with an acquisition card, preparing hospitality contracts and planning hospitality events such as semi-annual Town Halls
- Maintaining financial records; and managing budget allocations, monitoring the DG's budget to ensure funds are available
- Providing administrative services to a senior level of management
- Writing memos for the Director General and coordinating correspondence such as Access To Information, Ministerial correspondence (MCU) and Order Paper Questions
- Coordinating and providing of administrative and Human Resources (HR) services such as reviewing of org charts, coordinating training for the Director General and scheduling assignment interviews and mentoring/coaching interviews for candidates.
Administrative Clerk and Data Entry
Department of National Defence
08.2009 - 12.2009
- Providing administrative services in a Materiel Management project such as: Planning, maintaining and coordinating meetings, calendars and agendas, organizing training and conferences, preparing minutes, making travel arrangements, coordinating and preparing for manager the interviews, assisting manager with the preparation of financial files, assisting military members/clients with queries such as leave policy and clarification, entering leave requests in PeopleSoft, assisting all members with in and out clearances
- Maintaining financial records; and managing budget allocations, monitoring the Office Supply budget to ensure funds are available for supply orders
- Providing advice on procurement regulations related to office supplies to clients
- Preparing documents for preparing agendas and presentations on PowerPoint for Town Hall and conferences, preparing minutes and making travel arrangements processing.
Proofreader
House of Commons (Spherion)
05.2009 - 06.2009
- Editing and proofreading documents, such as briefing materials and correspondence, written in English and French
- Using automated systems for writing, editing and conducting research.
Supply Specialist
Department of National Defence
04.2008 - 03.2009
- Providing administrative and financial services to the Director General of Major Project Delivery such as: Planning, maintaining and coordinating internal/external stakeholder engagements
- Paying invoices with an acquisition card, preparing hospitality contracts and planning hospitality events such as semi-annual Town Halls
- Maintaining financial records; and managing budget allocations, monitoring the DG's budget to ensure funds are available
- Providing administrative services to a senior level of management
- Writing memos for the Director General and coordinating correspondence such as Access To Information, Ministerial correspondence (MCU) and Order Paper Questions
- Coordinating and providing of administrative and Human Resources (HR) services such as reviewing of org charts, coordinating training for the Director General and scheduling assignment interviews and mentoring/coaching interviews for candidates.
Communications Officer
Department of National Defence (Spherion)
04.2008 - 03.2009
- Using various practices and procedures for researching, writing notices and developing information management and editing notices prepared by others and using various methodologies and techniques to verify and analyse information
- Working with a comm
- Group to provide advice and guidance on the management of information.
Quality Control Officer
Masha Krupp Translation Group Ltd.
10.2007 - 04.2008
- Researching and revising terminology for technical translations of a wide variety of communications materials intended for various audiences from English to French.
Invoicing Administrative Clerk
Ottawa General Hospital Catering Services
08.2007 - 09.2007
- Verifying and sending invoices for catering orders; preparing and sending order invoices; preparing batches of invoices for data entry; data entry of all outstanding and paid invoices using information technology; establishing and maintaining confidential casual employee files and verifying pay amounts and deductions, calculating hours of work and overtime for employees.
Translator
Notra
02.2006
- Technical Translation from English to French of a brochure intended for Commanding Officers, COMMANDING OFFICER GUIDE TO IONIZING RADIATION SAFETY.
Administration Clerk and Receptionist
Carleton University, University Advancement
09.2005 - 05.2007
- Performing secretarial and receptionist general duties.
Administrative Clerk and Data Entry
Department of National Defence (Notra)
06.2004 - 08.2004
- Indexing documents into an electronic records system, managing records, insuring the quality of information inputted into electronic systems.
Education
Bachelor of Arts - French Studies
Carleton University
Ottawa, ON01.2007
Certificate in French Translation Studies -
Carleton University
Ottawa, ON01.2006
Skills
- Excellent Client Service
- Adaptability and Flexibility
- Decision-Making
- Interpersonal Skills
- Analytical Skills
- Personnel Training and Mentoring
- Organizational Skills
- Problem-solving aptitude
- Effective Communication
- Time management abilities
- Teamwork and Collaboration
- Critical Thinking
- Microsoft Office
- Attention to Detail
- Fluent Bilingualism
- Relationship Building with internal and external stakeholders
Languages
French C/C/E
Native or Bilingual
English
Native or Bilingual
Romanian
Native or Bilingual
Accomplishments
- Managed successfully a team of 15 PGs staff members managing high complexity IT professional services contracts.
- Collaborated with various stakeholders including client organizations, Cabinet Submissions analysts, Risk Assessment analysts and Legal Services to develop two Treasury Board Submissions on complex and sensitive contracts amendments.
- Achieved savings of over $100M by negotiating an agreement with our HR&Pay Software as a Service contractor on behalf of Elections Canada.
Related Training
- Reflection on Engagement and People Management
- Fundamentals 1: Introduction to Procurement (M718)
- Fundamentals 1: Introduction to Materiel Management (M704)
- Fundamentals 1: Overview of Procurement (C235 online)
- Basics of Supply Chain Management (APICS course)
- Developing a Statement of Work and Selection Criteria
- Financial Management and Delegation Training (PPTC course)
- Fundamentals 2: Legal and Policy Environment for Procurement, Materiel Management and Real Property Management (M714)
- Fundamentals 3: The Machinery of Government and Life-Cycle Asset Management (M716)
- Green Procurement (C215 online)
- Contracting for Services (PWGSC)
- Negotiation Skills (T008)
- Contracting Management (M720)
- Bid Evaluation & Contractor Selection (PWGSC)
- Developing a SOW and Selection Criteria (M711)
- Values and Ethics - Orientation to the Public Service (E131)
- The machinery of Government & Life cycle (M716)
- Expenditure Management: Sections 32, 33 and 34 of the Financial Administration Act (online course)
- Acquisition Card Training
- ADM(Materiel) Basic Procurement and contracting
- DRMIS (SAP)
Timeline
Supply Manager Next Generation HR&Pay Software as a Service Solutions
Public Services and Procurement Canada
12.2021 - Current
Supply Manager - IT Professional Services
Public Services and Procurement Canada
07.2018 - 12.2021
Supply Team Leader
Public Services and Procurement Canada
09.2016 - 06.2018
Supply Specialist
Public Services and Procurement Canada
04.2015 - 09.2016
Team Leader
Citizenship and Immigration Canada
04.2014 - 04.2015
Senior Contracting Officer
Citizenship And Immigration Canada
08.2012 - 03.2014
Administrative Coordinator
CFHA Department of National Defence
10.2011 - 12.2011
Staff Officer
DGMPD (Air) Department of National Defence
02.2011 - 10.2011
Staff Officer
DGMPD (L&S) Department of National Defence
12.2009 - 01.2011
Administrative Clerk and Data Entry
Department of National Defence
08.2009 - 12.2009
Proofreader
House of Commons (Spherion)
05.2009 - 06.2009
Supply Specialist
Department of National Defence
04.2008 - 03.2009
Communications Officer
Department of National Defence (Spherion)
04.2008 - 03.2009
Quality Control Officer
Masha Krupp Translation Group Ltd.
10.2007 - 04.2008
Invoicing Administrative Clerk
Ottawa General Hospital Catering Services
08.2007 - 09.2007
Translator
Notra
02.2006
Administration Clerk and Receptionist
Carleton University, University Advancement
09.2005 - 05.2007
Administrative Clerk and Data Entry
Department of National Defence (Notra)
06.2004 - 08.2004
Bachelor of Arts - French Studies
Carleton University
Certificate in French Translation Studies -
Carleton University
Similar Profiles
Terry CaetanoTerry Caetano
Project Development Coordinator at Public Services and Procurement Canada | Services publics et Approvisionnement CanadaProject Development Coordinator at Public Services and Procurement Canada | Services publics et Approvisionnement Canada
Jennie RathwellJennie Rathwell
Senior Planning Advisor (AS-06) at Government of Canada – Public Services and Procurement Canada – Departmental Oversight Branch – Business planning and Management servicesSenior Planning Advisor (AS-06) at Government of Canada – Public Services and Procurement Canada – Departmental Oversight Branch – Business planning and Management services
Patricia OCHOAPatricia OCHOA
Research Analyst at Public Services and Procurement CanadaResearch Analyst at Public Services and Procurement Canada