Detail-oriented team player with strong organizational skills. Ability to handle multiple projects simultaneously with a high degree of accuracy and a positive attitude. Skilled at producing high-quality content to increase sales and conversion rates. Recognized as strong team player with exceptional communication skills.
Hi, I’m
Ana Frazão
Vancouver
Summary
Overview
6
years of professional experience
Work History
UBC Sauder School of Business
Marketing Assistant
07.2022 - 09.2023
Job overview
- Provides complex administrative and marketing support to the Marketing and Communications department.
- Maintains unit’s records management system, including organizing and filing photography, branded logos and templates, estimates, briefs, costs, and workback schedules related to each project.
- Provides budget administrative support for the unit. liaises with finance and procurement office on contracts and purchase orders.
- Manages incoming inquiries regarding promotional items and brand approvals or the university.
- Coordinates student hiring and schedules and oversees the Work Learn program including proposals and funding. Advertises for student positions on the website.
- Provides support in the coordination of marketing campaigns, including gathering project requirements, assisting with the development of creative briefs for agencies/vendors, requesting quotes from suppliers, coordinating feedback and approvals, communicating with vendors, etc. to ensure projects are completed and delivered efficiently and accurately.
- Performs competitive analyses and research on industry trends.
- Supports the marketing department's initiatives with the planning, executing, and tracking of marketing programs such as email, web, social media, or content marketing.
- Collaborates with the social media and web team members to update and maintain content on digital platforms o keep content current/relevant.
- Communicates with external members of the community to coordinate printing, solicits estimates from printers/suppliers based on print specifications, distributes proofs, downloads and transfers graphic files and image searches.
- Liaises with partners and business unit in the coordination and logistics for photo/video shoots.
- Collaborates with communication team members on preparing editorial calendars, gathering information from various departments, fact-checking and editing.
Office Suites
ADMINISTRATIVE ASSISTANT
04.2021 - 06.2022
Job overview
- Multitasking is an essential and daily activity at Office Suites, by answering calls, emails, in person requests and walk-ins, frequently at the same time
- Problem solving, as attending for more than 200 companies can surface a large range of problems daily, requiring of me to be able to understand the priority of each situation and use my perception and flexibility to solve each issue
- Designed posters and electronic advertisement by using Canva, to create engagement in the social platforms of the company, Facebook and LinkedIn
- Publish the content in social media by using programming tools such as Hootsuite, Monday and Facebook scheduling tools
- Perform specialized administrative services for each company, for example Legal Assistant activities for layers, such as preparing Affidavits, signing documents, filing on-line court documents, preparing couriers and legal binders
- Make use of different platforms for each client, like Asana, Teams, Dashlane and Deposit-edge
- Accounting for tenants and Office Suites, by printing cheques, bank runs and billing input
- Using platforms like Moneris, Morning Star, Clio and Quickbooks
- Deal with incoming mail requested by tenants, by scanning and redirecting to the right person
- Process the move-in and move-out of clients by following all the steps as preparing keys, preparing contract, paperwork and requests of tenants.
Capilano University
STUDENT LIFE HUB ASSISTANT
08.2019 - 12.2019
Job overview
- Capilano University Student Life Hub, is managed by students to promote events, workshops and other engagement activities on campus
- Designed posters, flyers and electronic advertisements by using Canva, to promote student engagement opportunities on campus
- Design, select, add the content of events and other important information to the engagement newsletter, using Constant Contact
- Participate in meetings, discussions and preparations with the Hub team to organize events targeting student participation
- Keep the content updated at the calendar board by checking the online calendars and internal email
- Awarded as the 'Cheer Leader' and 'Busy Bee' of the office.
Capilano Courier Newspaper
CONTRIBUTOR | WRITER
01.2018 - 07.2018
Job overview
- Capilano University newspaper made by students and young professionals with the objective to provide writing and editing experience for students
- Wrote opinion and new articles in a compelling way to be published in the newspaper and website
- Conducted interviews with University Staff and searched for informations to support the article published
- Wrote in a clear and professional way that promoted the opinion target by the editor
- Followed deadlines and schedule determined by the newspaper to have a positive work flow.
Education
Capilano University
Communications Diploma
01.2019
University Overview
Universidade De Sao Paulo
Bachelor of Arts | Fashion
01.2014
University Overview
Skills
- Asana
- Workday
- Strong communications
- Public Speaking
- Office Management
- Labour Relations
- Critical Thinking
- Verbal and Written Communication
- Microsoft Office
- Time Management
Availability
See my work availability
Not Available
Available
monday
tuesday
wednesday
thursday
friday
saturday
sunday
morning
afternoon
evening
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Languages
Portuguese
Bilingual or Proficient (C2)
French
Elementary (A2)
Quote
Nothing in life is to be feared. It is only to be understood.
Timeline
Marketing Assistant
UBC Sauder School of Business
07.2022 - 09.2023
ADMINISTRATIVE ASSISTANT
Office Suites
04.2021 - 06.2022
STUDENT LIFE HUB ASSISTANT
Capilano University
08.2019 - 12.2019
CONTRIBUTOR | WRITER
Capilano Courier Newspaper
01.2018 - 07.2018
Capilano University
Communications Diploma
Universidade De Sao Paulo
Bachelor of Arts | Fashion
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