Summary
Overview
Work History
Education
Skills
Volunteer Experience
Awards and Honours
Certification
Training
Timeline
Generic

AMY L. TATE

New Glasgow,NS

Summary

Organized and dedicated administrative professional with proven track record of providing exceptional customer service in fast-paced environments. Offering keen attention to detail and strong decision-making skills to manage multiple, concurrent tasks. Self-motivated work ethic to perform effectively in independent or team environments.

Overview

20
20
years of professional experience
1
1
Certification

Work History

Court Officer, Judicial Support

Nova Scotia Department Of Justice
10.2019 - Current
  • Member of Virtual Court Working Group – worked as a collaborative group to develop virtual court which provided access to justice for all Nova Scotians during the Covid-19 pandemic. Was awarded Queen's Platinum Jubilee Medal for this work.
  • Assessor for Court Transcribers Certification program – assessing transcripts submitted from individuals who are wanting to become a certified court transcriber.
  • Maintained organized filing systems for easy retrieval of case files and supporting documentation.
  • Provided assistance to lawyers and court personnel in courtroom
  • Maintained court dockets and updated disposition of cases after court hearings and trials.
  • Managed confidential information securely, upholding the integrity of the court system.
  • Supported courtroom operations during trials, ensuring all parties had necessary materials and equipment for smooth proceedings.
  • Assisted court in scheduling hearings, meetings and other events to support seamless operations.
  • Contributed to an efficient trial process by managing exhibits presented in courtrooms during hearings or trials.
  • Responded to in-person and telephone requests for information from general public, lawyers and other involved parties.
  • Prepared court orders and judgments for signature.
  • Reviewed court documents to process subpoenas, motions and pleadings.
  • Assisted judges in streamlining court proceedings through diligent research and preparation of case materials.
  • Drafted professional court correspondence to facilitate legal proceedings.
  • Examined legal documents submitted to courts for adherence to laws and court procedures.
  • Coordinated courtroom proceedings and enforced adherence to proper procedures.
  • Contributed to preparation of jury instructions, verdicts and jury forms to support court proceedings.

Legal Assistant

Nova Scotia Public Prosecution Service
11.2017 - 10.2019
  • Filed court documents and legal pleadings with court clerk on behalf of the Crown Attorneys
  • Organized documents to manage paper and electronic filing systems of clients.
  • Maintained strict confidentiality, protecting sensitive client information as required by legal ethics and regulations.
  • Handled office scheduling and made notes for deadlines, motions, and other important dates.
  • Prepared and drafted correspondence and legal forms to maintain smooth communications.
  • Managed high-volume workload while maintaining strict attention to detail on every task such as drafting pleadings.
  • Reduced errors in court filings by meticulously proofreading documents for accuracy before submission.
  • Prepared for court hearings by organizing and summarizing documents, preparing exhibits and reviewing evidence.

Legal Assistant

MacIsaac Clarke & Duffy
04.2014 - 11.2017
  • Maintained strict confidentiality, protecting sensitive client information as required by legal ethics and regulations.
  • Prepared and drafted correspondence and legal forms to maintain smooth communications.
  • Managed high-volume workload while maintaining strict attention to detail on every task such as drafting mortgages, deeds and preparing statement of disbursements
  • Communicated pertinent information to clients via phone, email, and mail.
  • Contacted clients to schedule appointments and discuss progress of their property transactions.
  • Maintained accounting records utilizing in-house and client systems.
  • Managed accounts payable and receivables and payroll.
  • Input financial data and produced reports using PCLaw.

Legal Assistant/Office Manager

Timothy G. Daley Barrister & Solicitor Inc.
05.2008 - 04.2014
  • Filed court documents and legal pleadings with court clerk on behalf of lawyer.
  • Organized documents to manage paper and electronic filing systems of clients.
  • Maintained strict confidentiality, protecting sensitive client information as required by legal ethics and regulations.
  • Handled office scheduling and made notes for deadlines, motions, and other important dates.
  • Prepared and drafted correspondence and legal forms to maintain smooth communications.
  • Improved communication between lawyer and clients by scheduling meetings, providing status updates, and relaying critical information promptly.
  • Increased client satisfaction by efficiently managing case files and promptly addressing inquiries.
  • Managed high-volume workload while maintaining strict attention to detail on every task such as drafting pleadings or summarizing depositions accurately.
  • Coordinated with court personnel and attorneys to determine scheduling of hearings and filing documents.
  • Managed accounts and client records of clients, observing confidentiality, and extreme discretion.
  • Reduced errors in court filings by meticulously proofreading documents for accuracy before submission.
  • Handled billing tasks efficiently and accurately, ensuring smooth financial operations for the legal team.
  • Enhanced office productivity by implementing efficient document management systems for easy retrieval and storage.
  • Prepared for court hearings by organizing and summarizing documents, preparing exhibits and reviewing evidence.
  • Prepared and managed attorney travel itineraries to optimize scheduling.
  • Communicated pertinent information to clients via phone, email, and mail.
  • Reviewed, edited and proofread litigation for proper grammar, spelling and punctuation.
  • Created weekly, monthly, and quarterly expense reports.
  • Provided exceptional customer service when addressing client inquiries or concerns via phone calls or email correspondence.
  • Maintained computer and physical filing systems.
  • Conducted regular inventory assessments of office supplies, ordering necessary items proactively to prevent stock shortages.
  • Managed accounts payable and receivables and payroll.
  • Completed biweekly payroll for company personnel.
  • Recorded deposits, reconciled monthly bank accounts and tracked expenses.

Lieutenant

Canadian Armed Forces (CIC Branch - Reserves)
03.2004 - 09.2012
  • Developed leadership skills in junior cadets by assigning them challenging tasks and responsibilities.
  • Upheld the highest standards of professionalism and integrity, serving as a positive role model for cadets to emulate in their own careers.
  • Promoted teamwork and collaboration among cadets by organizing team-building activities and exercises.
  • Assisted in the planning and execution of successful field training exercises for enhanced practical experience.
  • Followed protocols and procedures to perform tasks quickly and minimize mistakes.
  • Managed paperwork by tracking records to remain organized and maximize accuracy.

Legal Assistant

Daley DeMont
06.2005 - 05.2008
  • Filed court documents and legal pleadings with court clerk on behalf of lawyers.
  • Organized documents to manage paper and electronic filing systems of clients.
  • Maintained strict confidentiality, protecting sensitive client information as required by legal ethics and regulations.
  • Handled office scheduling and made notes for deadlines, motions, and other important dates.
  • Prepared and drafted correspondence and legal forms to maintain smooth communications.
  • Increased client satisfaction by efficiently managing case files and promptly addressing inquiries.
  • Scheduled appointments, court appearances, and depositions for busy law firm.
  • Delivered exceptional service to clients by assisting them with routine needs like obtaining copies of pertinent records or directing them to appropriate resources when needed.
  • Communicated pertinent information to clients via phone, email, and mail.
  • Produced legal documents such as briefs, pleadings and appeals.
  • Reviewed, edited and proofread litigation for proper grammar, spelling and punctuation.

Education

Diploma - Paralegal

Success College
Truro, NS
10.2005

No Degree - Arts

St. Mary's University
Halifax
2004

High School Diploma -

New Glasgow High School
New Glasgow
06.2003

Skills

  • Effective Multitasking
  • Data and Client Confidentiality
  • File Organization
  • Public Service
  • Proficient in MS Office
  • Administrative Support
  • Transcription
  • Workload Management
  • Fast Learner
  • Attention to Detail
  • Critical Thinking
  • Legal Document Preparation

Volunteer Experience

  • U13C Team Manager, Pictou County Minor Hockey, 2022-2023
  • Treasurer/Board Member, North End Recreation Centre, 2011-2022
  • Volunteer Firefighter, New Glasgow Fire Department, 2004-2006, 2008-2011
  • Secretary, YMCA of Pictou County Board of Directors, 2006-2008

Awards and Honours

Queen's Platinum Jubilee Medal, 2023

Certification

  • Certified Court Transcriber, Nova Scotia Department of Justice

Training

  • Appeal Book Preparation Seminar, Nova Scotia Court of Appeal
  • Civil Procedure Rules Conference for Legal Assistants, Canadian Bar Association
  • Family Law for Legal Assistants Conference, Canadian Bar Association
  • Standard First Aid, Level C CPR, AED, St. John Ambulance
  • Inclusion and Employment Equity, Public Service Commission
  • Respectful Workplace for Employees, Public Service Commission
  • Introduction to Occupational Health and Safety, Public Service Commission
  • Understanding Fraud in the Public Sector, Public Service Commission
  • Privacy and Access Awareness Training, Public Service Commission
  • EHSM System Incident Reporting, Public Service Commission
  • Identifying and Addressing Microaggression, Public Service Commission
  • Diversity, Inclusion and Employment Equity, Public Service Commission
  • Unpacking Privilege, Public Service Commission
  • Introduction to Disability, Public Service Commission
  • Managing Hazards & Workplace Inspections, Public Service Commission
  • Incident Management: OHS Reporting & Investigation, Public Service Commission
  • Workplace Violence General Awareness for Employees, Public Service Commission
  • Introduction to Accessibility – Barriers and Solutions, Public Service Commission
  • Sexual Orientation and Gender Identity 101, Public Service Commission
  • Cybersecurity Awareness Training on Phishing, Public Service Commission

Timeline

Court Officer, Judicial Support

Nova Scotia Department Of Justice
10.2019 - Current

Legal Assistant

Nova Scotia Public Prosecution Service
11.2017 - 10.2019

Legal Assistant

MacIsaac Clarke & Duffy
04.2014 - 11.2017

Legal Assistant/Office Manager

Timothy G. Daley Barrister & Solicitor Inc.
05.2008 - 04.2014

Legal Assistant

Daley DeMont
06.2005 - 05.2008

Lieutenant

Canadian Armed Forces (CIC Branch - Reserves)
03.2004 - 09.2012

Diploma - Paralegal

Success College

No Degree - Arts

St. Mary's University

High School Diploma -

New Glasgow High School

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AMY L. TATE