Amina Dahmani
Toronto,Canada
Summary
Experienced with managing executive schedules, travel arrangements, and meeting coordination. Utilizes strong interpersonal skills to facilitate communication and collaboration among team members. Knowledge of office management software and administrative protocols.
Experienced with project coordination, supporting teams to achieve project goals. Utilizes organizational and communication skills to ensure smooth project execution. Track record of effectively managing schedules and resources for timely project completion.
Overview
13
13
years of professional experience
Work History
Project Coordinator
H&K Canada International
03.2024 - Current
- Monitoring and tracking the daily progress of projects on database, trackers and worksheet
- Support Installation Manager and overall Department in travel booking and expenses claim and booking
- Billing specialist, follow up of PR, invoices preparation, outstanding invoices and credit
- Support training program of all new installer team members
- Manage the PM calendar, coordinate meetings and liaise with internal and external stakeholders
- Ensuring team members have the supplies and resources they need to complete their assigned tasks on time and within their budget limits
- Organizing reports and provide administrative support on demand
- Liaised between departments to facilitate communication and keep appropriate parties updated on project developments.
Companion Volunteer 4hrs / Week
Hospice Toronto
11.2024 - Current
- Enhanced client well-being by providing companionship and emotional support.
- Supported clients in maintaining personal hygiene routines, preserving dignity and comfort while ensuring cleanliness.
- Transported clients to appointments and errands, facilitating access to necessary services for continued wellbeing.
- Organized recreational activities based on client interests, promoting engagement and enjoyment in everyday life.
- Maintained clean personal areas and prepared healthy meals to support client nutritional needs.
Executive Assistant
Mitsubishi corporation
04.2018 - 01.2024
- Provides administrative support and assistance to the General Manager and executives, maintaining confidentiality and discretion
- Manage and maintain executives' schedules, travel arrangements, presentations, minute of meetings
- Conduct research and compile information as needed to support executive decision-making
- Responsible of CSR project from a to z on yearly basis- research of beneficiaries, lead to launch a project proposal in coherence with CSR principals, follow up of the project and finalization with report to head quarter in Tokyo
- Being a full backup to Accounting manager each 3 months for a period of 3 months (management of costs and purchases, payment for services, evaluation of fixed assets, billing control and financial monthly closing with presentation of financial report)
- Coordinate logistics for events, workshops, and other organizational activities, including venue bookings, catering arrangements, and equipment setup
- Perform administrative tasks, office duties, and agency-related projects as assigned by executives
- Serve as a primary point of contact for internal and external inquiries, providing information and assistance as needed
Office Manager
Imadrassa
04.2017 - 11.2017
- Oversee day-to-day office operations, including managing office supplies, equipment, and facilities to ensure a productive and efficient work environment
- Serve as a central point of contact for internal and external communications, including answering phones, responding to emails, and directing inquiries to the appropriate personnel
- Provide support to project teams, contractors, and vendors as needed, including coordinating meetings, distributing project documents, and facilitating communication channels
- Coordinate meetings, conferences, and special events for project teams and stakeholders, including arranging venues, catering, audiovisual equipment, and other logistics
- Financial management activities, including processing invoices, expense reports, and payment process
- Maintain employee records, including personnel files, payroll information, and benefits administration
Order Manager, Field Maintenance
Ericsson Telecommunication
10.2013 - 10.2016
- Manage the daily workflow of the billing and sales order processing to ensure that all client invoices are created accurately
- Prepare financial reports, budgets, council reports, data analysis and presentations (forecast of sales, cost and revenue), work to ensure that all sales statistics are accurate
- Recommends and implements new processes improvements
- Fleet management responsible (Insure car maintenance in time and car replacement in case of failure)
- Manage and communication of customer escalations
- Work with various stakeholders and keep proactive communication to ensure that project remain on schedule to recover project delays
Project Coordinator, Field Maintenance
Ericsson Telecommunication
02.2012 - 09.2013
- Coordinates day-to-day office operations, with a focus on problem solving and issue management
- Manage incoming phone calls, respond to inquiries from clients, escalate complaints to Managers
- Coordinate client enquiries with field maintenance manager for invoice acceptances, weekly meeting with the client
- Create Purchase orders
- Process and file invoices from vendors
Education
Diploma 3 Years - Art & Graphic industry
INSIAG Algeria
Algeria06.2006
Skills
- MS Office
- Accounting
- Billing
- Administration
- Customer relations
- Root-cause analysis
Accomplishments
In Mitsubishi Corporation I was able to manage a CSR project from initiation to the closing as well as I have been a reliable accounting for many months.
Languages
English
Full Professional
French
Native or Bilingual
Arabic
Native or Bilingual
Timeline
Companion Volunteer 4hrs / Week
Hospice Toronto
11.2024 - Current
Project Coordinator
H&K Canada International
03.2024 - Current
Executive Assistant
Mitsubishi corporation
04.2018 - 01.2024
Office Manager
Imadrassa
04.2017 - 11.2017
Order Manager, Field Maintenance
Ericsson Telecommunication
10.2013 - 10.2016
Project Coordinator, Field Maintenance
Ericsson Telecommunication
02.2012 - 09.2013
Diploma 3 Years - Art & Graphic industry
INSIAG Algeria
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