Amber Woolgar
Tillsonburg,Canada
Summary
Organized Office Assistant known for high productivity and efficient task completion. Skilled in time management, data entry, and customer service. Excel in communication, adaptability, and problem-solving to enhance office operations.
Overview
15
15
years of professional experience
Work History
Book Keeper/Order Processing Specialist
Vernes Carpet One
Tillsonburg, Ontario
05.2024 - Current
- Processed customer orders accurately using order management systems.
- Coordinated with shipping teams to ensure timely dispatch of orders.
- Reviewed inventory levels to manage stock availability efficiently.
- Managed accounts payable and receivable processes for multiple clients.
- Reconciled bank statements to ensure accuracy of financial data.
- Prepared monthly financial reports for management review.
- Assisted with audits by providing necessary documentation and support.
- Communicated regularly with clients regarding billing inquiries and discrepancies.
- Conducted monthly bank reconciliations.
- Entered deposits, credit card charges and sales entries to facilitate cash management.
- Performed month-end closing activities.
- Posted journal entries to the general ledger system accurately and timely.
Accounts Payable Clerk
Stauffer Motors Limited
Tillsonburg, Canada
09.2021 - Current
- Processed vendor invoices for timely and accurate payments.
- Maintained organized records of accounts payable transactions.
- Reconciled statements with vendors to resolve discrepancies.
- Assisted in month-end closing procedures for financial reporting.
- Communicated with vendors regarding payment inquiries and issues.
- Utilized accounting software to manage payables and reporting tasks.
- Collaborated with finance team to improve payment processes and workflows.
Office Manager
HIGH-LIFT DOOR INC.
Salford, Canada
08.2018 - 08.2021
- Managed daily office operations and ensured smooth workflow across departments.
- Coordinated schedules and appointments for executives and staff members effectively.
- Oversaw inventory management and maintained supplies for office functions.
- Implemented filing systems to organize documents and improve information retrieval.
- Answered phone calls, responded to emails, routed mail and coordinated courier services.
Office Administration
Dr. Arnel, OD
Tillsonburg, Canada
06.2012 - 01.2018
- Assisted in developing policies and procedures pertaining to office administration matters.
- Communicated and negotiated with vendors on purchases related to personnel, facilities and office administration.
- Completed day-to-day duties accurately and efficiently.
- Prioritized and organized tasks to efficiently accomplish service goals.
- Identified needs of customers promptly and efficiently.
- Provided excellent service and attention to customers when face-to-face or through phone conversations.
- Assisted with customer requests and answered questions to improve satisfaction.
Office Administration
Price Health Centre
Waterloo, Canada
12.2012 - 06.2013
- Managed patient scheduling and appointment reminders for optimal office efficiency.
- Assisted with patient intake by collecting medical histories and insurance information.
- Coordinated office supplies and inventory to ensure readiness for daily operations.
- Handled phone inquiries, providing information about services and appointment availability.
- Maintained patient records by updating files and ensuring data accuracy.
- Organized billing processes and insurance claims submissions for timely processing.
- Assisted with administrative tasks such as filing, faxing, scanning documents and mailing letters.
Zumba Instructor
Self Employed
Kitchener/Waterloo, Canada
01.2011 - 01.2013
- Designed engaging Zumba classes catering to diverse fitness levels.
- Demonstrated choreography techniques to enhance participants' dance skills.
- Promoted a positive and inclusive environment for all class attendees.
- Managed class schedules and participant registrations effectively.
- Collaborated with local fitness communities for event organization and promotion.
- Maintained a clean and safe workout space for all participants' well-being.
- Engaged with participants during class by encouraging them to stay on beat and follow along with the routine.
Education
Diploma - Recreation and Leisure
Conestoga College
Ontario, Canada04.2009
Skills
- Order management
- Inventory management
- Accounts payable
- Financial reporting
- Vendor reconciliation
- Customer relationship management
- Data entry accuracy
- Payment processing
- Cash flow management
- Attention to detail
- Problem solving
- Effective communication
- Time management
- Teamwork orientation
- Creative thinking
- Organization skills
References
Available Upon Request
Timeline
Book Keeper/Order Processing Specialist
Vernes Carpet One
05.2024 - Current
Accounts Payable Clerk
Stauffer Motors Limited
09.2021 - Current
Office Manager
HIGH-LIFT DOOR INC.
08.2018 - 08.2021
Office Administration
Price Health Centre
12.2012 - 06.2013
Office Administration
Dr. Arnel, OD
06.2012 - 01.2018
Zumba Instructor
Self Employed
01.2011 - 01.2013
Diploma - Recreation and Leisure
Conestoga College