Amanda Matos
Orangeville,ON
Summary
Upbeat and organized professional with knack for managing logistics and details seamlessly. Possesses comprehensive understanding of event planning fundamentals and demonstrates proficiency in vendor coordination and budget management. Committed to creating memorable and impactful events that exceed expectations. Offering strong foundation in organizational skills and keen ability to adapt and learn in dynamic environments. Acquires a positive attitude and mindset, with strong communication and leadership skills and a key focus on continuous personal development. Brings solid understanding of event logistics and coordination, honed through various related experiences.
Overview
5
5
years of professional experience
Work History
Event Coordinator Specialist
Peter and Paul's
01.2024 - Current
- Managed budgets efficiently, negotiating contracts with vendors for competitive pricing and cost savings.
- Established strong relationships with vendors, securing high-quality products and services at favorable prices.
- Collaborated closely with cross-functional teams to ensure seamless integration of company objectives into each event.
- Enhanced event experiences by effectively coordinating logistics, vendors, and schedules.
- Coordinated schedules and timelines for events.
- Managed event logistics and operations.
- Trained and supervised event staff to complete tasks on time.
- Managed administrative logistics of events planning, event booking, and event promotions.
- Utilized social media to promote events and increase attendance.
- Supported senior leadership by developing status reports on activities related to planning, scheduling, cancellation, inquiries, resourcing, risk mitigation, and proposal development for various events.
Logistics Manager
The Doctors House
03.2023 - 12.2023
- Coordinated schedules and timelines for events.
- Adapted quickly when faced with unexpected challenges or changes in plans, maintaining composure while finding effective solutions.
- Established positive relationships with clients, ensuring their needs were met throughout the event planning process.
- Handled crisis management situations promptly, minimizing negative impact on event outcomes and client satisfaction.
- Collaborated with cross-functional teams to ensure seamless event execution and positive outcomes.
- Brainstormed and implemented creative event concepts and themes.
- Maintained accurate records of all event expenditures, ensuring budget compliance across multiple projects.
- Coordinated with vendors to deliver exceptional catering and audiovisual services during events.
- Managed budgets effectively, negotiating contracts to secure cost savings without compromising quality.
- Conducted post-event analysis, identifying areas of improvement for future events.
Court and Client Representative
Ministry of The Attorney General
01.2020 - 03.2023
- Works independently or as a part of a team, under the direction of a supervisor, to provide specialized functions that support the overall administration of the Courts in Ontario
- Facilitates communications between counsel and judiciary
- Provide files and court documents to presiding Judges
- Performs accurate and timely data entry and filings into computerized court management systems
- Prepares and authorizes court documents and orders by preparing and signing orders, restraining orders, affidavits, OCL orders, Divorce Orders, etc., and ensures accuracy and completion
- Processes payments in and out of court, balancing cash to manual/computerized systems, identifying and reconciling discrepancies
- Assists with training and development of new staff members by sharing knowledge and guidance within obtained within current role.
- Preparing and maintaining the courtroom for proceedings by ensuring forms, supplies and equipment are available; collecting and posting dockets, gathering information’s and files, along with additional paperwork such as reports and exhibits; following up on missing documentation, as necessary
- Liaising prior to, during, and after court with court staff, judiciary, clients, agency workers, interpreters and other concerned parties, to coordinate and update changes, and aid with courtroom procedures, protocol, and available court services
- Accurately endorsing information and court dockets with pleas, dispositions, publication bans, reasons for adjournment, various court orders, surcharges, names of parties in attendance, future court dates, and cancellation of future court dates, according to local protocol; highlighting items requiring urgent attention such as the ordering of restraining orders, and orders with short return dates
- Obtaining judicial officer's endorsement where required, and ensuring that documentation is properly and accurately completed, including signatures
- Accurately preparing all legal documents and other paperwork as required by the judicial officer's disposition or direction in accordance with Statutes, Regulations or directives related to the administration of justice, ensuring they are signed, read and distributed pursuant to policy and protocol
- Accurately completing required statistical data on statistical information sheets as required; entering data into computerized system such as FRANK
- Amending and signing documents in accordance with delegated statutory signing authority; checking paperwork for accuracy before exercising signing authority
Education
Some College (No Degree) - Psychology
Ryerson University
Toronto, OntarioDiploma - Business Marketing and Administration
George Brown College
Toronto, Ontario2011
Skills
- Strong interpersonal and communication skills
- Detail and result oriented and highly organized
- Strong commitment to quality and creativity
- Excellent time management and organizational skills
- Excellent use of time management skills and attention to detail
- Ability to work efficiently in high pressure/demand environments
- Excellent written and oral communication skills
- Strong organizational and computing skills
- Proficient on both Mac OSX and Windows based computer operating systems including Microsoft Office and Microsoft Project
- Experience working with costing sheets, budgets and sales goals
- Experience shipping, receiving and monitoring inventory
- Strong ability to identify key trends for upcoming seasons
- Strong understanding of manufacturing timelines
Timeline
Event Coordinator Specialist
Peter and Paul's
01.2024 - Current
Logistics Manager
The Doctors House
03.2023 - 12.2023
Court and Client Representative
Ministry of The Attorney General
01.2020 - 03.2023
Some College (No Degree) - Psychology
Ryerson University
Diploma - Business Marketing and Administration
George Brown College
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