Amanda Lepine-Tremblay
Cold Lake
Summary
Dynamic Executive Assistant with over 15 years of experience in providing exceptional managerial and executive support. Recognized for outstanding organizational capabilities and productivity, with a strong focus on time management and handling confidential documents. Proficient in advanced Microsoft Office applications, ensuring seamless office operations while effectively communicating and solving problems in fast-paced environments. Aiming to leverage extensive expertise to drive operational efficiencies in a new, challenging role.
Overview
21
21
years of professional experience
Work History
Administration Support Worker
Elizabeth Aboriginal Head Start
11.2022 - Current
- Conducted comprehensive research and data analysis to support strategic planning and informed decision-making.
- Researched and analyzed current policies, regulations and legislation.
- Provided administrative support to executive staff, including filing, reports, scheduling, programming, and managing calendars.
- Coordinate the monthly schedule, and organize small to large events monthly.
- Created promotional content to showcase daily program events.
Election Officer - Contract Work
Numerous Employers
10.2003 - Current
- Supported development and implementation of clear and successful policies, budgets, and procedures for smooth and efficient operations.
- Resolved issues related to voter eligibility quickly and accurately while maintaining confidentiality.
- Monitored polling stations throughout the day to ensure compliance with election rules and regulations.
- Conducted training sessions for new poll workers and volunteers on proper voting procedures.
Executive Assistant to Chief and Council
Cold Lake First Nations
Cold Lake
02.2015 - 09.2022
- Organized comprehensive training programs to support new council and executive staff transitions.
- Managed eight (8) executive calendars, scheduling meetings, appointments, and coordinating travel arrangements, including flights, hotels, itineraries, and meeting costs.
- Updated and maintained confidential databases and records.
- Ensured efficient support for audit teams and leadership throughout stages of the review procedure.
- Performed data entry, payroll tasks, and document filing during periods of understaffing.
- Provided technical assistance and resolved problems to boost workplace efficiency, on-site and remotely.
- Maintained solid connections with clients, contractors, and stakeholders via ongoing communication.
- Designed comprehensive strategies to achieve organizational goals.
- Handled contractors' and employees' expense reports efficiently to ensure prompt payouts.
- Collaborated with lawyers, auditors, business development managers, and CLFN-owned businesses.
- Handled Band Council resolutions and financial approval processes for projects.
- Provided accurate, up-to-date information to other administrative team members, external parties, human resources, and the finance department.
- Researched and prepared information for presentations to high-level executives.
- Managed special projects such as large community events, elections, Christmas gatherings, treaty meetings, and grand openings, as assigned by the CEO in a timely manner.
- Supplied key information and resources for discussions involving Chief, Council and CEO.
- Developed agendas, prepared minutes, resolutions, reports, and other documents related to board activities.
Residential School/FASD/Justice Coordinator & Supervisor
Metis Settlement General Council
Edmonton
01.2008 - 03.2014
- Scheduled tasks with a focus on priority needs for four eastern Métis Settlements.
- Organized work plans accommodating client requirements.
- Sourced candidates, integrated them into the team, and facilitated their professional growth.
- Directed cash flow activities to facilitate new and recurring grants. Oversaw allocation of $1 million annual budget.
- Executed emergency response and crisis management.
- Entered data into the government database, finalizing reports, financial statements, and documentation for funders and community leadership.
- Coordinated and executed large-scale events annually, including logistics, vendor management, and attendee experience.
Education
Business Administration year 1 -
Portage College
Cold Lake, AB04.2004
Skills
- Effective Problem Solving
- Project management
- Communication skills
- Attention to detail
- Excellent communication
- Multitasking Abilities
References
References available upon request.
Timeline
Administration Support Worker
Elizabeth Aboriginal Head Start
11.2022 - Current
Executive Assistant to Chief and Council
Cold Lake First Nations
02.2015 - 09.2022
Residential School/FASD/Justice Coordinator & Supervisor
Metis Settlement General Council
01.2008 - 03.2014
Election Officer - Contract Work
Numerous Employers
10.2003 - Current
Business Administration year 1 -
Portage College
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