Amanda Andrews
Vallejo,CA
Summary
Project accounting professional prepared for role with focus on delivering accurate financial insights and supporting project objectives. Known for fostering team collaboration and driving results in dynamic environments. Reliable and adaptable, skilled in financial reporting, budgeting, and variance analysis, ensuring successful project outcomes.
Overview
27
27
years of professional experience
Work History
Staff Accountant
Madsen Roofing & Waterproofing, Inc
Rancho Cordova, California
01.2020 - Current
- Prepared general ledger entries by maintaining records and files and reconciling accounts.
- Reconciled bank statements and balance sheet accounts on a monthly basis.
- Engaged with external auditors during year-end audit process and responded promptly to inquiries and requests for information and documentation.
- Analyzed financial data and prepared monthly, quarterly, and annual reports to management for review.
- Investigated discrepancies between balances reported in the general ledger and sub ledgers.
- Balanced payroll accounts by resolving payroll discrepancies and recommending financial actions.
- Obtained, processed and issued annual 1099 forms to vendors and contractors.
- Managed cash flow by monitoring accounts receivable collections and preparing customer invoices.
- Processed payroll using ADP software including entering employee timecards and reconciling payroll reports at month-end.
- Communicated regularly with vendors and suppliers concerning account balances or billing inquiries.
- Tracked customer payments received in order to update accounts receivable status.
- Generated weekly and monthly reports detailing project expenses, progress payments.
- Maintained detailed records of all transactions associated with assigned projects.
- Performed variance analysis on project performance versus budget expectations.
- Identified areas of improvement within existing processes related to the management of project finances.
- Reconciled bank accounts and general ledger accounts in accordance with GAAP principles.
- Ensured accurate reporting of project costs by performing monthly reconciliations between job cost systems and general ledgers.
- Utilized advanced Excel skills to create complex spreadsheets for forecasting and budgeting purposes.
- Developed and maintained project budgets, tracking actual costs against projected estimates.
- Participated in regular meetings with senior management regarding current projects' financial statuses.
- Monitored contracts, subcontracts, purchase orders, change orders, ensuring compliance with company policy.
- Engaged in filing, recording, compiling and transmitting financial records.
- Reviewed accounts for discrepancies to properly reconcile differences.
- Developed, implemented, modified, and document recordkeeping and accounting systems, making use of current computer technology.
- Monitored progress billings on all contracts ensuring proper coding of expenses in order to maximize revenue recognition opportunities.
- Generated various reports detailing current job costs compared against budgeted amounts as well as aging reports for accounts receivable and payables related to construction jobs.
- Reconciled sub-contractor payables against invoices received from them on a monthly basis.
- Maintained records of all construction jobs including budgeting, job costing, billing and collections activities.
- Identified trends in job costs, labor utilization, material usage, overhead costs and subcontractor expenses.
- Managed accounts receivable process ensuring timely collection of outstanding balances due from clients.
- Reviewed change orders associated with construction projects for accuracy before submitting them for approval.
- Tracked material purchases from suppliers against purchase orders issued by the company's purchasing department.
- Coordinated cash flow activities including payments to vendors and suppliers for materials used on projects.
- Created, maintained and monitored project budgets to ensure cost effectiveness in accordance with contract requirements.
Payroll and Benefits Technician
Natomas Unified School District
Sacramento, CA
01.2017 - 01.2020
- Hired as Payroll and Benefits Technician, Coordinated and participated in the processing of all District payrolls including computation and posting of employee time, subtraction of appropriate deductions and preparation of required reports.
- Coordinated and processed enrollments, terminations and change information for employee, dependent, COBRA, and retiree health and welfare benefits.
- Performed a variety of complex technical payroll, accounting, retirement and finance duties in the preparation of processing, balancing and maintenance of payroll and benefits; assured activities complied with County, State and Federal policies, procedures, rules and regulations.
- Receive and process new hires, changes and terminated employee forms; setting up payroll and benefits related information into the payroll system; assuring compliance with procedures related to the proper recording and processing (i.e., retirement, direct deposits, tax withholding, union dues and other voluntary deductions.)
Accounts Payable and Customer Service Clerk
Interpress Technologies, Inc.
01.2011 - 01.2014
- Hired as the Accounts Payable and Customer Service clerk initially, quickly the roles and responsibilities changed to Accountant.
- My responsibilities were Accounts Payable, Accounts Receivable and high level Customer Service Specialist.
- Responsible for maintaining Big Customer accounts, creating and processing all purchase order for services as well as raw materials, entering and processing for all Vendors, invoicing and applying payments for all Customers, Creating cost reports, Tracking all Assets, Bi-Weekly payroll and special projects for the Sales Team.
Accounts Payable Clerk
Dispatch Services, Inc.
01.2002 - 01.2010
- Hired as Accounts Payable Clerk with multiple responsibilities.
- Duties were entry of purchase orders, processing of invoices, weekly check run, balancing monthly bank statements, weekly payroll, quarterly payroll taxes, monthly workers compensation calculations, Accounts receivable aging, posting AR payments, and monthly reconciliations.
Receptionist, Billing Specialist
Technical Safety Services, Inc.
01.1999 - 01.2002
- Hired as the receptionist, promoted to the Billing Specialist after three months of service.
- Duties consisted of answering phones, scheduled meetings, ordered supplies, calculated and maintained customer price list, billing and created monthly and quarterly statements and Created and maintained Customer database.
Education
Diploma -
Las Lomas High School
06-1998
BS/ACC- Bachelor of Science - Accounting
California State Hayward
01.2003
Skills
- DataForma
- QuickBooks
- Great Plains
- ADP
- Adobe
- Sage Timberline
- LCPTracker
- Davis Bacon
- ExakTime
- Microsoft office
- Employee relations
- Payroll processing
- Benefits administration
- Written and oral communication
- Relationship building
- Documentation and reporting
- Payroll coordination
- Special projects
Affiliations
Construction Financial Management Association
Timeline
Staff Accountant
Madsen Roofing & Waterproofing, Inc
01.2020 - Current
Payroll and Benefits Technician
Natomas Unified School District
01.2017 - 01.2020
Accounts Payable and Customer Service Clerk
Interpress Technologies, Inc.
01.2011 - 01.2014
Accounts Payable Clerk
Dispatch Services, Inc.
01.2002 - 01.2010
Receptionist, Billing Specialist
Technical Safety Services, Inc.
01.1999 - 01.2002
Diploma -
Las Lomas High School
BS/ACC- Bachelor of Science - Accounting
California State Hayward