Alyssa Montoya
Costa Mesa
Summary
Capable and experienced professional considered knowledgeable leader and dedicated problem solver. Brings years of valuable expertise to forward company objectives and exceed client expectations. Attentive to detail with experience in coordinating projects, programs and improvements.
Overview
4
4
years of professional experience
Work History
Bookkeeper/Executive Assistant to the Owner
Business Management LAB
03.2024 - Current
- Managed daily financial transactions to ensure accurate recording of company finances.
- Reconciled accounts monthly to maintain financial accuracy.
- Improved efficiency by implementing automated accounting software.
- Conducted audits for ensuring compliance with financial regulations.
- Facilitated prompt resolution of billing disputes, ensuring patient satisfaction and loyalty.
- Processed invoices and payments to ensure timely vendor compensation.
- Enhanced billing accuracy by meticulously reviewing and processing invoices for clients.
- Reduced discrepancies by verifying and reconciling financial statements.
- Assessed billing automation, accounting, and real-time reporting and analytics capabilities.
- Enhanced financial reporting by developing and maintaining spreadsheets.
- Collaborated with team members to resolve accounting issues promptly.
- Processed travel expenses and reimbursements for executive team and senior management group.
- Served as a liaison between departments to facilitate effective communication throughout the company.
Executive Assistant Project Manager
Mann Gelon Glodney Gumerove Yee LLP
05.2022 - 03.2024
- Managed four executive calendars, scheduling meetings and interviews for new candidates.
- Processed monthly travel expenses and reimbursements for executive team and senior management group.
- Released wires and transfers within accounting software for all client invoices.
- Review employee billing reports for accuracy weekly and run billing and open item reports for partners monthly.
- Create monthly invoices to bill our clients and processed payments.
- Manage open projects and integrations.
- Onboard and deboard all employees, facilitated training and department procedures.
- Onboard and deboard all clients, Overseeing transfers of all client's personal and business ledgers.
- Completed payroll for employees and maintained detailed records of procedures.
- Reconciled and corrected issues with financial records.
- Posted daily receipts and payments in accordance with corporate protocols.
- Identified accounting errors when cross-referencing documents and database information.
- Reported financial data and updated financial records in ledgers and journals.
- Completed tax forms in compliance with legal regulations.
- Developed and implemented procedures to improve accounting efficiency.
- Act as liaison between banks and our department for all client needs and account entitlements.
- Supported Business Management department of forty-five employees and four partners in all administrative, Business Management, and project needs.
- Handled confidential and sensitive information with discretion and tact.
Executive Assistant & Client Project Manager
NKSFB, LLC
02.2021 - 05.2022
- Utilized Microsoft, Adobe, Datafaction, and Imaging to maintain client records
- Prepared client bank and tax documents for signature and submittal.
- Facilitated and executed any projects requested by clients. Coordinated and booked airfare, hotel and ground transportation and prepared itinerary for trips.
- Processed all checks and monthly client and client entity cash packages.
- Maintained and processed invoices, deposits and money logs.
- Reviewed and filed financial documents, coded accounting entries for data processing and posted daily receipts and payments in accordance with all corporate protocols.
- Handled confidential and sensitive information with discretion and tact.
- Promoted team productivity by keeping supplies organized and well-stocked.
- Coordinated with cross-functional teams to resolve project issues and mitigate risks.
Education
Master of Science - Forensics
National University
Costa Mesa, CA08.2020
Bachelor of Science - Criminal Justice And Criminal Science
National University
La Jolla, CA2019
Associate of Science - Medical Science
Keiser University
1500 NW 49th St, Fort Lauderdale, FL 333092013
Skills
- Professional phone etiquette
- Excellent communication skills
- Database management
- Advanced Computer Skills
- Confidential Document Control
- Expense Reporting
- Works well under pressure
- Inventory control and record keeping
- Project Planning
- Bookkeeping Software
Timeline
Bookkeeper/Executive Assistant to the Owner
Business Management LAB
03.2024 - Current
Executive Assistant Project Manager
Mann Gelon Glodney Gumerove Yee LLP
05.2022 - 03.2024
Executive Assistant & Client Project Manager
NKSFB, LLC
02.2021 - 05.2022
Bachelor of Science - Criminal Justice And Criminal Science
National University
Associate of Science - Medical Science
Keiser University
Master of Science - Forensics
National University
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