Summary
Overview
Work History
Education
Skills
Volunteer & Community Contributions
Timeline
Generic

Allison Smith

Perth,ON

Summary

Organized and dedicated Administrative Assistant with over 20 years of experience. A proven track record of providing exceptional customer service in fast-paced environments. Offering keen attention to detail and strong decision-making skills to manage multiple, concurrent tasks. Self-motivated work ethic to perform effectively in independent or team environments.

Overview

22
22
years of professional experience

Work History

Administrative Assistant

LIFT APS
10.2019 - 08.2020
  • Provided administrative assistance to CEO and contract employees.
  • Maintained books including processing Accounts Payable and Accounts Receivable for international customers and suppliers
  • Submitting quarterly GST remittance

Bookkeeper

Self Employed
03.2006 - 05.2014
  • Maintained and processed invoices, deposits, and money logs.
  • Completed payroll for employees and maintained detailed records of procedures.
  • Tracked expenses and income for businesses while organizing and maintaining bank statements for checking accounts.
  • Reconciled and corrected issues with financial records.
  • Established QuickBooks accounting system to reflect accurate financial records.

Administrative Assistant

Apollo Systems Research Corporation
01.2006 - 12.2006
  • Provided timely and effective administrative support to high level executives who developed and marketed financial algorithms
  • Completed payroll for all employees totaling $ 30,000 per month
  • Managed employee benefit packages including pension and health insurance deductions
  • Completed all required paperwork for quarterly GST remittance
  • Maintained all company files

Executive Assistant

Ottawa Biotechnology Information Centre
08.2002 - 11.2003
  • Coordinated installation and outsourcing of all facility electrical systems including security systems, telephone/voicemail and IT infrastructure; reported issues quickly and accurately
  • Answered all tenant inquiries and managed complaints with highest level of professionalism
  • Designed, developed and implemented health and safety protocols for all tenants
  • Maintained detailed and accurate database of tenant records including changes and updates and all company files including, employees, tenants and facility records

Office Manager

Optical Systems
10.1999 - 06.2002
  • Ensured efficient office management in all day-to-day operations with staff of 7 including, reception, purchasing, AP, AR, inventory control, shipping and receiving
  • Responsible for preparing quotes
  • Computed and created purchase orders to monitor stock levels, verify purchase requisitions and expedite customer orders.
  • Collaborated with buyers for special events and seasonal promotions to maintain adequate product stock and drive sales.
  • Maintained sufficient inventory levels to meet customer demands at all times; created and updated regular inventory reports and records
  • Responsible for assessing human resource requirements; helped develop job posting details, Participated in new hire selection committee; provided orientation for new hires
  • Implemented CRM initiative including assessing needs, overseeing purchasing decisions, project coordination and training, and on-going database administration

Insurance Medical Supervisor

IMS Global Services Ltd
03.1998 - 08.1999
  • Researched health experts for panel positions; developed and nurtured business relationships with panel members
  • Implemented distribution system for quarterly newsletter to connect all employees and shareholders and to recognize and celebrate company successes
  • Promoted to three different roles within one year based on adaptability and willingness to learn

Education

Financial Accounting 1

Algonquin College
Ottawa, ON
2003

High School Diploma -

R.S McLaughlin Collegiate
Oshawa, ON
1995

Skills

  • Superior Attention to Detail
  • Excellent Communicator
  • Effective Project Completion
  • Office Management
  • Customer Relations
  • Purchase Order Management
  • Office Supplies and Inventory
  • Financial Records and Processing
  • Cash Flow and Reconciliation
  • Financial Reporting
  • Meeting minutes
  • Supervising staff
  • Employee Recruitment

Volunteer & Community Contributions

Team Manager, RMMHA Royals Atom B, Pee Wee A and B 2013, 2017-2018, 2018-2019

● Managed team budgets of over $3,000; ensured accurate use of team finances for over 30 players

● Attended all required meetings; researched and monitored upcoming tournaments and events

● Organized hockey tournaments including scheduling, hotel accommodations, and travel details

● Led fundraising initiatives to supplement fees; supported Richmond Food Bank food drives

● Acted as a liaison between player families and the coaching staff; facilitated positive relationships

Munster Cooperative Nursery School Board of Directors 2006 – 2013

● Participated as an Executive Member of the Board of Directors over seven years

● Contributed consistently in a multitude of roles including Registrar and Vice President

● Took key role in annual Slo Pitch tournament fundraising initiative; Facilitated participation of many sponsors to ensure the success of the event; Coordinated bookkeeping for the event and initiative including funds in and expenditures

● Collaborated with a team of board members and staff to ensure the school's success

Munster Community Association 2007-2017

● Joined as a member at large, took over role of social director, coordinating the Munster Winter Carnival

● Acted as membership director, responsible for coordination and execution of membership drive, information obtained through membership drive was then used to publish a community phone book

Timeline

Administrative Assistant

LIFT APS
10.2019 - 08.2020

Bookkeeper

Self Employed
03.2006 - 05.2014

Administrative Assistant

Apollo Systems Research Corporation
01.2006 - 12.2006

Executive Assistant

Ottawa Biotechnology Information Centre
08.2002 - 11.2003

Office Manager

Optical Systems
10.1999 - 06.2002

Insurance Medical Supervisor

IMS Global Services Ltd
03.1998 - 08.1999

Financial Accounting 1

Algonquin College

High School Diploma -

R.S McLaughlin Collegiate
Allison Smith