Allen Paul
Moncton,NB
Summary
Resourceful Purchasing Officer with extensive experience and successful track record in procurement and logistics. Organized and effective professional well-versed in using proven methods and cutting-edge technology to streamline operations, increase productivity and cut costs. Dedicated to strengthening and maintaining vendor relations through outstanding communication and human relations skills.
Overview
11
11
years of professional experience
Work History
Purchasing - Officer
SOFITEL Dubai The Palm Resort
01.2021 - 03.2023
- Ensure to complete all administrative procedures concerning allocated requests and orders, upon receiving through the system till item/service physically delivered or rendered to the property
- Through market surveys get special offers, discounted products, cost savings substitutes and sharing the same to all concern
- Manage to coordinate with buyers on all matters concerning allocated requests, best practices to process (quotes) and complete (delivery) within logical time period
- All FF&E , Operating & Contracted Supplies to have maximum competitive proposals from reliable suppliers in the market to avail maximum savings, sharing the same for management review and approval
- Introducing new Suppliers/Brands and by using professional negotiation skill get the best price for each individual item and do regular market surveys to monitor the price variations
- Building up strong inter-department relationship and work closely to understand the operational requirements and solve any possible operational concerns on time
- To ensure that all purchasing procedures, as laid down by the management are strictly adhered to
- Maintaining all Purchasing records up to date
- Negotiating the price with suppliers for making a good saving for the company which I work for
- Monitor Vendor reliability and services, establish new contracts with prospective Vendors
- Maintain & Track the Supplier HACCP records as per municipality
- Comply with the hotel environmental, health and safety policies and procedure.
- Sourced vendors, built relationships, and negotiated prices.
- Implemented policies to reduce cost and eliminate waste.
- Reviewed order updates to identify best practices aligned with corporate goals.
- Purchased new products and oversaw inventory stocking and availability.
- Performed monthly reconciliation of open purchasing orders.
- Wrote standard operating procedures for department.
- Progressed through various purchasing, warehousing and leadership roles.
- Negotiated policies and contracts with vendors to achieve optimal pricing and consistent availability.
Purchasing- Supervisor
Millennium & Copthorne Hotels, STUDIO M ARABIAN PLAZA HOTEL & HOTEL APARTMENTS, Studio M
02.2019 - 12.2019
- Person responsible for all the purchases of the property
- Introducing new Suppliers/Brands and by using professional negotiation skill get the best price for each individual item and do regular market surveys to monitor the price variations
- Through market surveys get special offers, discounted products, cost savings substitutes and sharing the same to all concern
- Maximum competitive proposals from reliable suppliers in the market to avail maximum savings, sharing the same for management review and approval
- Building up strong inter-department relationship and work closely to understand the operational requirements and solve any possible operational concerns on time
- To ensure that all purchasing procedures, as laid down by the management are strictly adhered to
- Maintaining all Purchasing records up to date
- Negotiating the price with suppliers for making a good saving for the company which I work for
- Monitor Vendor reliability and services, establish new contracts with prospective Vendors
- Responsible for coordinating with Materials Team on all matters concerning allocated requests, best practices to process (Quotes) and Complete (delivery) with in logical time period
- Also guide the team to queries and clarifies any concerns
- Responsible for verifying and follow up on all pending orders (approved &under approval) through system reports
- Managed vendor purchase order dispatch, delivery, and invoicing to set contractual guidelines and maintain budgetary regulations.
- Coordinated paperwork, updated spreadsheets, and maintained permanent records
- Collaborated with buyers for special events and seasonal promotions to maintain adequate product stock and drive sales.
- Computed and created purchase orders to monitor stock levels, verify purchase requisitions and expedite customer orders.
Procurement Buyer
Meraas Holding LLC
11.2016 - 01.2019
- Handling all the projects coming under Dubai Gourmet Entity
- Obtaining at least 3 competitive quotes to processing all PRs which includes CAPEX, FF&E ,Contracts Food,Beverage, Engineering & General Items.
- Doing Comparison of prices of food items such as grocery items, cheese items, frozen meat, seafood, Engineering,General, Operating items etc
- Maintain good contact with suppliers (via phone, fax, or Email communication).
- Generated financial detailing performance metrics and savings achieved through strategic buying.
- Processed purchase orders and invoices in accordance with company procedures.
- Performed negotiations for contract terms and conditions.
- Evaluated procurement activities and recommended needed improvements.
- Maintained complete documentation and records of all purchasing activities.
- Sourced new vendors and negotiated contracts to reduce costs and improve quality.
- Oversaw supplier related activities and monitored supplier performances.
- Procured goods and services from range of vendors, negotiating pricing and contract terms.
- Monitored incoming orders and tracked progress to meet deadlines.
- Computed and created purchase orders in System to monitor stock levels, verify purchase requisitions, and expedite customer orders.
Assistant Purchasing Manager
Fairmont Ajman
05.2015 - 10.2016
- Works closely with procurement department and other administrations in the hotel to assure department compliance with relevant policies, procedures and regulations, accuracy and completeness of orders and special terms of purchase.
- Maintaining all purchasing records up to date,
- Processing Food, Beverage, General & Engineering items by taking minimum of 3 quotations from proper suppliers
- Doing Comparison of prices of food items such as grocery items, cheese items, frozen meat, seafood,Engineering, General, Operating items etc
- Assisting Purchasing Manager in the daily Operations
- Processing Orders on Time
- Check all the deliveries for quantity, quality, price, and expiry dates & country of origin for Food &Beverage items
- Prepare Month End Reports on Monthly basis
- Ordering Food, Beverage, General, Operating & Tobacco Merchandises items by keep tracking the par stock level
- Maintain levels of Hygiene in the Receiving bay and surrounding areas as per the standards of the FRHI & Rewards and Municipality
- Make purchase request for items to maintain stock levels between minimum and maximum stock level.
Materials Store Keeper
Al Bustan Rotana Hotel
09.2012 - 05.2015
- Trained and guided team members to maintain high productivity and performance metrics.
- Tagged merchandise and neatly stocked on shelves and display areas.
- Documented shipping and receiving records to confirm receipt of orders.
- Communicated with vendors to discuss order discrepancies, and returned damaged merchandise or incorrect orders.
- Issuing the materials and maintaining the records
- Received, merchandised and arranged all shop items for visual display.
- Ordered goods from various vendors to maintain store merchandise levels.
- Received product shipments and organized in stockroom storage area.
- Unloaded and unpacked incoming shipments to facilitate orders and verify accuracy of contents.
- Double checked records, daily reports, and inventory transactions to identify and correct variances.
- Conducted counts and audits of inventories to identify and resolve discrepancies in records.
- Regularly reviewed invoices and double-checked orders.
Education
Master of Business Administration (MBA) - Finance Management
Bharathiyar University
Tamilnadu2014
BSc - Hotel Management & Tourism
IEC
Kochi Kerala2010
Skills
- Computer Proficiency Achievements & Skills
- Good knowledge in F B M (Food Beverage &MaterialSystem), FMC, ADACO, ORACLE, Micro fax Specially Using in Material & Purchasing Department
- EXCEL, MS PowerPoint etc
- Request for Proposal
- Vendor Sourcing
- Employee Motivation
- Corrective Action
- Company Inventory Oversight
- Requisition Processing
- Researching Goods
- Strategic Negotiations
- Logistics Coordination
- Purchase Order Management
- Administrative Support
- Pricing Promotion
- Supplier Relations
- Cost Controls Familiarity
- Vendor Negotiations
- Price Analysis
Languages
English
Full Professional
Hindi
Professional Working
Malayalam
Native or Bilingual
Tamil
Limited Working
Timeline
Purchasing - Officer
SOFITEL Dubai The Palm Resort
01.2021 - 03.2023
Purchasing- Supervisor
Millennium & Copthorne Hotels, STUDIO M ARABIAN PLAZA HOTEL & HOTEL APARTMENTS, Studio M
02.2019 - 12.2019
Procurement Buyer
Meraas Holding LLC
11.2016 - 01.2019
Assistant Purchasing Manager
Fairmont Ajman
05.2015 - 10.2016
Materials Store Keeper
Al Bustan Rotana Hotel
09.2012 - 05.2015
Master of Business Administration (MBA) - Finance Management
Bharathiyar University
BSc - Hotel Management & Tourism
IEC
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