Allan Victor Antao
Toronto,ON
Summary
Highly organized and meticulous Administrative Assistant with strong knowledge of office administration and common human resources operations. Known for having a deep understanding of customer service, data entry and file management. Highly skilled in communication, time management and maintaining confidentiality.
Overview
9
9
years of professional experience
Work History
Administrative Assistant
12222922 CANADA INC.
06.2023 - Current
- Executed record filing system to improve document organization and management.
- Scheduled office meetings and client appointments for the director.
- Received and sorted incoming mail and packages to record, dispatch, or distribute to correct recipient.
- Developed and updated spreadsheets and databases.
- Coordinated and scheduled meetings and conference calls.
- Assisted development and implementation of new administrative procedures.
- Drafted correspondence and other documents for CEO in company's voice.
- Managed filing system, entered data and completed other clerical tasks.
- Managed phone and email correspondence and handled incoming and outgoing mail and faxes.
- Assisted coworkers and staff members with special tasks on daily basis.
- Completed forms, reports, logs and records to quickly handle all documentation for human resources.
- Volunteered to help with special projects of varying degrees of complexity.
- Identified and recommended changes to existing processes to improve accuracy, efficiency, and quality service.
- Transcribed and organized information to assist in preparing speeches and presentations.
Administrative Assistant
Adonai Shipping LLC
02.2017 - 03.2022
- Organized files, developed spreadsheets, faxed reports and scanned documents.
- Maintained high levels of confidentiality while creating files, reports and records.
- Made quotations based on client needs.
- Verified information with various corresponding documents and ensured data accuracy and validity of information provided.
- Indexed, cataloged and stored physical as well as computerized records.
- Trained and supervised new employees on administrative procedures, company policies and performance standards.
- Conducted preliminary resume and phone screening; and compiled data for candidates background check.
- Assisted in conducting interviews for a variety of jobs and in selecting the right candidate for the position.
- Managed payroll by adding new employees and creating payroll entries.
Kitchen Crew
Little Caesars
01.2015 - 01.2016
- Maintained clean, trash-free workspaces to maximize productivity and safety.
- Cleaned and sanitized dishes and utensils, consistently keeping adequate supplies on hand for expected customer loads.
- Made food according to standard recipes with requested changes for customer satisfaction.
- Restocked supplies and prepared additional ingredients during downtime for expected busy periods.
Education
Post graduate - Human Resource Management
Seneca College
Toronto, ON2015
Bachelors - Commerce
K.S.K.V University
Kutch, Gujarat2014
Skills
- Data entry & Database management
- Documentation and control
- Filing and data archiving
- Spreadsheet management
- Staff Recruitment
- Training and Development
- Performance Management
- Microsoft Office
- MS Excel
- MS Word
- MS PowerPoint
- MS Outlook
- Time Management skills
- Strong interpersonal skills
- Excellent research skills
- Meeting Planning
- Minute Taking
- Clerical Support
- Reading Comprehension
- Mail Handling
- Jira
Timeline
Administrative Assistant
12222922 CANADA INC.
06.2023 - Current
Administrative Assistant
Adonai Shipping LLC
02.2017 - 03.2022
Kitchen Crew
Little Caesars
01.2015 - 01.2016
Post graduate - Human Resource Management
Seneca College
Bachelors - Commerce
K.S.K.V University
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