Alicia Nichols Hunt
Quispamsis,Canada
Summary
Dedicated Administrative Professional experienced in government operations and client interaction. Managed filing of court documents and processing of payments while enhancing team morale and collaboration under pressure. Organized hearings and maintained accurate records, ensuring compliance with regulatory standards.
Overview
1
1
Certification
22
22
years of professional experience
Work History
Administrative Coordinator
Department of Justice & Public Safety
Saint John, Canada
04.2024 - Current
- Company Overview: The Government of New Brunswick, Saint John, NB
- Assisted clients at the counter, providing information and support for court-related inquiries
- Scheduled court hearings for cases
- Opening Trial and Small Claims files
- Processed customer payments with accuracy, ensuring timely transactions
- Collaborated with team on goals and projects, enhancing overall project outcomes
- Basic knowledge of Court forms and documents
- The Government of New Brunswick, Saint John, NB
Registration Coordinator
College of Physicians and Surgeons of New Brunswick
Rothesay, Canada
11.2014 - 04.2024
- Processed physician licensing applications.
- Methadone Approvals.
- Addressed physician complaints effectively.
- Dictated official records for Registrar, ensuring accurate documentation.
- Organizing Council Meetings.
- Prepared comprehensive materials for Council meetings, facilitating informed decision-making.
- Certificates of Standing for Physicians.
- Processed payments and performed reconciliation for accounts, maintaining financial accuracy.
- Data Entry.
- Basic Accounting duties- Processing Payments, Reconciliation
- Performed accurate data entry tasks.
- Working as a team
Program Administrator
Irving Oil
Saint John, Canada
05.2014 - 11.2014
- Processed purchase orders efficiently using Oracle system to ensure timely procurement.
- Answering the main line and answering questions and concerns.
- Ordering Office Supplies.
- Processing employees’ payroll on ADP System.
- Paying Bills either by cheque or Purchase Orders.
- Maintained company budget to support financial planning and resource allocation.
- Sending forms off to refinery for Approvals.
- Working as part of a team.
- Managed multiple tasks simultaneously in a fast-paced environment.
- Taking Meeting minutes.
- Ordering swag for Students for Orientation.
- Working in the trade’s environment dealing with Pre-Apprentices.
- Provided bilingual support to enhance communication with diverse clients.
- Using Irving Oil portal.
- Reconciling Corporate Credit card.
- Coordinated meeting planners, student orientations, and graduations to enhance event organization and participant engagement.
Administrative Assistant
University of New Brunswick / Saint John College
Saint John, Canada
06.2010 - 05.2014
- Coordinated event planning, managing travel and logistical arrangements to ensure successful execution.
- Assisted with event planning, including associated travel and logistical arrangements.
- Completed data entry, prepared resumes and maintained the applicant tracking system.
- Screened all visitors and directed them to the correct employee or office.
- Scheduled and arranged meetings and travel calendars for business and social events, optimizing time management for staff.
- Coordinated various student activities to enhance engagement and community involvement.
- Maintained the accuracy and organization of the main filing system in the SJC Administration Office.
- Ensured all EAP and Pre-MBA students have purchased Health Insurance or have proof of health insurance.
- Ensured that photocopier and printing areas were neat and contained all of the necessary supplies for proper functioning.
Live-In Nanny
Au Pair in America
Doylestown, United States of America
07.2007 - 12.2010
- Provided full-time childcare for a family with two children, managing daily routines and activities.
- Facilitated academic improvement by assisting with homework and special projects, contributing to enhanced understanding and performance.
- Supported children on global family vacations, including taking excursions and monitoring locations for security.
Receptionist
Saint John Energy
Saint John, Canada
08.2007 - 11.2007
- Ordered and distributed office supplies, ensuring adherence to budget constraints.
- Directed guests and routed deliveries and courier services.
- Oversaw inventory of office supplies, ensuring availability for daily operations., vendors, organization and upkeep.
- Handled incoming and outgoing calls, ensuring clear communication and accurate message delivery. incoming and outgoing calls while recording accurate messages.
- Sorted and distributed incoming mail to relevant departments for prompt processing. incoming mail.
- Welcomed and assisted visitors, including VIPs, vendors, and interview candidates, ensuring a positive experience., including VIPs, vendors and interview candidates.
- Managed office supplies and vendors, maintaining organization and cleanliness of workspace.
- Completed data entry, tracked resumes and maintained the applicant tracking system.
Client Service Coordinator
Canadian Red Cross
Saint John, Canada
09.2006 - 01.2007
- Answered and redirected up to 200 calls per hour to ensure timely service delivery.
- Coordinated nurse schedules for efficient patient care., Calling Homemakers to go into client’s homes.
- Setting up clients' services with the Red Cross, filling documents.
- Collaborated in a French-speaking work environment to enhance communication..
- Working in a French environment.
Workshop Coordinator
Worksafe NB
Grand Bay-Westfield, Canada
02.2005 - 06.2006
- Coordinated board and committee meetings, preparing and distributing schedules and information to ensure effective communication and participation.
- Coordinated, scheduled and arranged meeting and travel calendars, including business and social events.
- Assisted with event planning by managing travel and logistical arrangements to facilitate smooth execution of events.
- Typed documents quickly and accurately.
- Worksafe services - Office Clerk in Divisional Support - Secretary Experience, worked as a secretary in the department for 3 weeks until a replacement was found.
- Use of Microsoft Excel and PowerPoint, adjusting stats on the workshops, entering cost of workshops and bills into the system.
- Use of Dictaphone and booking business trips.
Education
Bachelor of Arts -
University of New Brunswick Saint John
City of Saint John, NBHigh School Diploma -
Simonds High School
City of Saint John, NBMedical Administration -
Bucks County Community College
Newtown, PA, United States of AmericaSkills
- Legal Documentation
- Data entry
- Payment processing
- Appointment scheduling
- Records management
- Process Improvement
- Multi-tasking
- Time management
- Team collaboration
- Bilingual
- Customer Service
- Records management
Certification
Medical Administration Certified
References
References Available Upon Request
Timeline
Administrative Coordinator
Department of Justice & Public Safety
04.2024 - Current
Registration Coordinator
College of Physicians and Surgeons of New Brunswick
11.2014 - 04.2024
Program Administrator
Irving Oil
05.2014 - 11.2014
Administrative Assistant
University of New Brunswick / Saint John College
06.2010 - 05.2014
Receptionist
Saint John Energy
08.2007 - 11.2007
Live-In Nanny
Au Pair in America
07.2007 - 12.2010
Client Service Coordinator
Canadian Red Cross
09.2006 - 01.2007
Workshop Coordinator
Worksafe NB
02.2005 - 06.2006
Bachelor of Arts -
University of New Brunswick Saint John
High School Diploma -
Simonds High School
Medical Administration -
Bucks County Community College