Alia Gendron
Luskville,QC
Summary
Dedicated administrative professional with successful experience in fast-paced office settings. Hardworking team player with expertise in completing various clerical tasks and offering staff support. Responsible, punctual and productive professional when working with little to no supervision.
Overview
7
7
years of professional experience
Work History
Administrative Assistant AS-01
SSPB - CPMD - BMS
09.2022 - Current
- Linguistic profiles: CCC/EEE
- Answering, routing and delivering multiple correspondences for Director and distribution within the Branch.
- Executing record filing systems to improve document and task organization and management.
- Receiving and sorting incoming correspondences to record, dispatch, or distribute to correct recipient.
- Creating and maintaining databases to track and record data.
- Developing and updating spreadsheets and databases to track, analyze, and report on data.
- Coordinating and scheduling meetings and conference calls to optimize scheduling.
- Developing strategies to streamline and improve office procedures.
- Drafting correspondence and other documents in both Official Languages.
- Assisting in Departmental budget maintenance activities for management review.
- Experience in using technology, including word processing software (e.g. Microsoft Applications (e.g. Word, PowerPoint, Outlook), Internet).
- Experience in providing administrative services, such as managing agendas, scheduling and organizing meetings or appointments, making travel arrangements.
- Experience managing a bring forward system and a docket control system.
- Experience in using internal ministerial correspondence system - WebCIMS (correspondence tracking system)
- Experience in reviewing briefing materials such as: briefing notes, options notes, presentations, reports, and decision documents.
- Significant experience in providing administrative assistance and coordination of activities for a manager’s office or within an organization
Legal Assistant
PME Inter Notaires
01.2017 - 08.2022
- Organizing documents to manage paper and electronic filing systems of clients.
- Filing court and other documents and legal pleadings with court clerk on behalf of notaries.
- Preparing and drafting correspondence and legal forms to maintain smooth communications.
- Managing accounts and client records, observing confidentiality, and extreme discretion.
- Handling office scheduling and made notes for deadlines, motions, and other important dates.
- Working alongside notaries, administrative assistants, and fellow legal assistants on complex cases and legal processes.
- Completing electronic filings, initiated billing statements, and managing firm administrative matters.
- Creating spreadsheets to track client progress and document billable hours.
- Conducting legal research, compiling and organizing evidence and identifying relevant legal articles and statutes to use for legal proceedings.
- Preparing and managing notary travel itineraries to optimize scheduling.
- Monitoring changes in relevant laws to stay abreast of procedures and provide legal updates to clients.
- Increasing client satisfaction by efficiently managing case files and promptly addressing inquiries.
- Facilitating timely resolution of legal matters by preparing and organizing essential documents.
- Enhancing office productivity by implementing efficient document management systems for easy retrieval and storage.
- Maintaining strict confidentiality, and protecting sensitive client information as required by legal ethics and regulations.
- Drafting accurate and persuasive legal correspondence, contributing to successful negotiations and settlements.
Education
Professional Studies - Administration Studies
Western Quebec Career Centre
Gatineau, QC07.2013
Skills
- Professional Communication
- Recordkeeping
- MS 365 - SharePoint
- Appointment Scheduling
- Calendar Management
- Data Entry
- Office Administration
Languages
English
Native or Bilingual
French
Native or Bilingual
Timeline
Administrative Assistant AS-01
SSPB - CPMD - BMS
09.2022 - Current
Legal Assistant
PME Inter Notaires
01.2017 - 08.2022
Professional Studies - Administration Studies
Western Quebec Career Centre
Similar Profiles
SHAIKHA ALBLOOSHISHAIKHA ALBLOOSHI
Voluntary Worker at -Voluntary Worker at -
Şinasi Berke BacakoğluŞinasi Berke Bacakoğlu
Rope Access Technician at -Rope Access Technician at -
ALEXIS OSSORIOALEXIS OSSORIO
Career Development & Family Commitment at -Career Development & Family Commitment at -
Patrick O'ToolePatrick O'Toole
Operations Sergeant Major at CANSOFCOM HQ (DND)Operations Sergeant Major at CANSOFCOM HQ (DND)
Mackenzie DeanMackenzie Dean
Front End Clerk at Métro Kelly AylmerFront End Clerk at Métro Kelly Aylmer