Alexandra Zuniga
Toronto,ON
Summary
Meticulous, task-driven Executive Assistant with 8+ years of administrative experience managing client-centric office operations. Equipped with exceptional ability to facilitate all aspects of internal and external communications, and support the day-to-day administrative, financial, and operational functions by working independently and collaboratively with executives and principals.
Overview
8
8
years of professional experience
Work History
Production Manager
456 Studios
05.2023 - Current
- Orchestrate end-to-end production processes, ensuring timely and cost-effective project delivery
- Spearhead a team development project that streamlined workflow processes, resulting in a 30% reduction in production lead time and a 15% increase in output capacity
- Follow alongside industry trends, integrating innovative production techniques into campaigns
- Manage and enhance production workflows for increased efficiency
- Foster effective communication and collaboration among cross-functional teams, including creative, account management, and client services
- Develop and conduct employee goals and performance reviews.
Creative Resource and Awards Manager
FCB Toronto
03.2022 - 05.2023
- Efficiently unified creative resources, optimizing workflow and meeting project timelines.
- Implemented resource allocation strategies, enhancing team productivity and project delivery.
- Developed a centralized system for tracking creative assets, minimizing redundancies.
- Contributed to efficient processes for resource planning and utilization.
- Successfully handled multiple award show deadlines, maintaining high-quality standards.
- Orchestrated award submissions, resulting in increased industry recognition.
Executive Assistant to GM, SVP and ECD
FCB/SIX
08.2021 - 03.2022
- Serviced executives’ calendars, set up meetings and provided logistical support for events.
- Supported events and fundraisers for the agency's 'give back’ initiatives and led the social committee.
- Assisted with expense reports, maintained dashboards, and composed internal/external communications.
- Acted as the point of contact among executives, employees, clients and other external partners.
Corporate Receptionist and Executive Assistant to Investment Team
TRICON RESIDENTIAL INC.
10.2019 - 08.2021
- Controlled the investment executives' schedules and supported with project, data tracking, and presentation preparation
- Coordinated registration and travel arrangements for seminars and conferences
- Executed various administrative tasks including travel arrangements (domestic and international), creating
- Itineraries, submission of expense detailed reports, and other correspondence for the president, senior and junior investment analysts.
Office Manager
ALPHAWAVE IP INC.
02.2018 - 10.2019
- Organized office operations, arranged executives' schedules, and guided vendor relationships.
- Conducted and scouted outings and holiday events for the team.
- Operated administrative logistics of event planning and handled budgets and invoicing.
- Maintained office services by organizing office operations and procedures; preparing payroll; controlling correspondence; designing filing systems; approving supply requisitions; monitoring clerical functions
Scheduling Clerk
SCHLEGEL VILLAGES
03.2016 - 02.2018
- Led continuous quality improvement initiatives and ensured ministry compliance.
- Collaborated with SEIU Local 1 healthcare union for staff satisfaction and conflict resolution.
- Organized HR responsibilities, consolidated records, and streamlined nursing department schedules.
- Established the nursing department schedule (i.e. update relief pools, note staff availability, enter hours worked, document planned/unplanned absences).
Skills
- Executive Support
- Travel and Itineraries
- Email Management
- Calendar Coordination
- Reporting and Analysis
- Planning and Coordination
- Client and Employee Relations
- Event Coordination
- Resource Management
Timeline
Production Manager
456 Studios
05.2023 - Current
Creative Resource and Awards Manager
FCB Toronto
03.2022 - 05.2023
Executive Assistant to GM, SVP and ECD
FCB/SIX
08.2021 - 03.2022
Corporate Receptionist and Executive Assistant to Investment Team
TRICON RESIDENTIAL INC.
10.2019 - 08.2021
Office Manager
ALPHAWAVE IP INC.
02.2018 - 10.2019
Scheduling Clerk
SCHLEGEL VILLAGES
03.2016 - 02.2018
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