Alexander Vargas
San Jose
Summary
Organized Administrative Assistant with experience in managing high-priority tasks, administrative coordination, and office management. Strengths include strong communication skills, problem-solving ability and knowledge of multiple software platforms. Demonstrated ability to create efficient systems leading to improved overall productivity.
Overview
7
7
years of professional experience
Work History
Administrative Assistant
HALO Branded Solutions
San Jose
03.2023 - Current
- Oversaw HALO’s front-line communication by answering phones, responding to emails, coordinating meeting rooms, and welcoming clients/visitors.
- Systematically processed and monitored inbound and outbound packages and documents, ensuring alignment with HALO’s tracking and distribution systems.
- Streamlined HR onboarding initiatives, managed office equipment installations in collaboration with IT, and directed expense tracking efforts.
- Organized and maintained filing systems for physical and electronic documents, ensuring accuracy and confidentiality of records.
- Served as primary contact for facility and vendor coordination at HALO, overseeing vendor invoices and office system requests.
- Managed scheduling meetings, calendaring for clients and managers.
Sales Apprentice
America's Tire Company
Brentwood
11.2018 - 03.2023
- Guided customers in tire selection and addressed product inquiries.
- Maintained accurate stock levels through organized inventory management.
- Ensured cleanliness and safety standards in service area were met.
- Facilitated promotional events by arranging displays and materials.
- Resolved customer complaints professionally, ensuring timely issue resolution.
- Compiled detailed reports on customer feedback, market trends, and competitor activities.
- Employed software programs to monitor customer information, orders, and payments.
Education
Bachelor of Arts - Digital Communications And Media
Sonoma State University
Rohnert Park, CA12-2022
Associate of Arts - Communications
Los Medanos College
Pittsburg, CA05-2020
Skills
- Microsoft Office Suite
- Document management and organization
- Data entry and calendaring
- Vendor coordination
- Client communication
- Attention to detail
- Effective communication
- Time management
- Problem solving
Timeline
Administrative Assistant
HALO Branded Solutions
03.2023 - Current
Sales Apprentice
America's Tire Company
11.2018 - 03.2023
Bachelor of Arts - Digital Communications And Media
Sonoma State University
Associate of Arts - Communications
Los Medanos College
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