Summary
Overview
Work History
Education
Skills
Languages
Timeline
Generic

Alejandra Moya Marín

Vancouver

Summary

With advanced English proficiency and extensive experience across administrative, financial, and HR functions, I bring a strong foundation in business operations and strategic decision-making. Professional background includes successfully managing financial processes such as budgeting, cash flow management, invoicing, and providing support to senior leadership through financial analysis and reporting. Excels in ensuring organizational efficiency and contributing to the effective execution of projects. International academic and professional experience has developed a diverse skill set that allows for thriving in dynamic, fast-paced environments while maintaining a focus on continuous improvement and operational excellence.

Overview

13
13
years of professional experience

Work History

Financial Administrator

Be the Change Group
09.2024 - Current

• Assisted in planning, performing, and managing a wide range of accounting, financial, and budgetary functions, ensuring adherence to company goals and financial strategies.

• Created and monitored detailed budget plans, supporting leadership in rationalizing expenditures and ensuring alignment with financial goals.

• Collaborated with the leadership team to perform financial analysis, helping to assess financial health and track key performance indicators (KPIs) monthly.

• Managed cash flow, including overseeing accounts receivable and accounts payable, ensuring timely payments and minimizing overdue accounts.

• Verified the completeness and accuracy of financial documents and transactions, preventing discrepancies and maintaining reliable financial records.

• Managed client invoicing processes and served as the primary point of contact for clients regarding billing inquiries, ensuring accuracy and timely receipt of payments.

• Oversaw consultant invoice management, ensuring that all consultant payments were processed accurately and on time.

• Supported Project Managers (PMs) in tracking media buy purchase/payment timelines and managing media buy budgets for various projects, contributing to financial tracking and reporting.

• Managed monthly payroll tax payments and corporate/GST tax instalments, ensuring compliance with tax regulations and deadlines.

• Regularly generated and presented financial reports to leadership, providing insights on cash flow, budget adherence, and overall financial health.

• Contributed to monthly financial health tracking by collaborating with leadership and external professionals to analyse company performance and adjust strategies as needed.

• Participated in streamlining financial processes and improving reporting tools, resulting in a more efficient workflow and better visibility into the company’s financial situation.

Office Administrator and Bookkeeper

Be the Change Group
09.2023 - 08.2024

• Managed cheque requisitions submitted by employees and consultants, ensuring timely processing and adherence to internal procedures, contributing to smooth financial operations and cash flow.

• Generated financial reports regularly, providing key data to leadership for informed decision-making and operational planning.

• Supported the office lead in quarterly financial analysis, helping to track performance, assess financial health, and ensure project budgets aligned with company goals.

• Collaborated with Project Managers (PMs) to track and report on project budgets, ensuring that financial data was up-to-date and accurately reflected project progress. This helped to maintain budget adherence and identify potential financial discrepancies early.

• Contributed to the development of budget tracking tools and processes, improving the visibility and communication of financial status across projects.

• Assisted with managing consultant invoices, ensuring accuracy in payments and adherence to company policies.

• Managed internal bill payments, including parking and other office-related expenses, helping to maintain financial order and prevent overdue accounts.

• Participated in regular bookkeeping check-ins with the company’s accountant, ensuring alignment between internal records and external financial audits.

• Contributed to the development and refinement of financial procedures, working closely with leadership and accounting teams to ensure best practices in financial management.

• Identified opportunities for streamlining financial processes, such as invoice tracking, payments, and report generation, reducing the time and effort required for routine financial tasks.

• Played a key role in transitioning financial tasks from manual to automated systems, improving efficiency and reducing human error in bookkeeping activities.

Administrative Assistant

Be the Change Group
02.2023 - 08.2023

• Managed day-to-day office operations, ensuring smooth workflow by handling office supplies, equipment, and purchases, contributing to a well-organized and efficient work environment.

• Regularly monitored and maintained cleanliness of office and studio spaces, including common areas, kitchen, and bathrooms, to ensure a positive and professional workspace for staff and clients.

• Oversaw waste management by efficiently emptying garbage, compost, and recycling bins, promoting office sustainability and cleanliness.

• Greeted and assisted clients, providing a welcoming and professional first point of contact when the office lead was unavailable, improving client experience and maintaining a high level of service.

• Coordinated and ensured timely refreshments for meetings, enhancing client and team satisfaction and contributing to a professional atmosphere.

• Performed filing, photocopying, printing, and document binding tasks, ensuring that office materials were organized, accessible, and up to date.

• Provided administrative support to colleagues as needed, demonstrating adaptability and teamwork in a fast-paced office environment.

• Assisted colleagues with various tasks as they arose, maintaining flexibility and contributing to the team's overall success and workflow.

• Took on additional duties and responsibilities in the absence of the office lead, ensuring continuity of office operations and supporting the team’s productivity.

• Monitored office inventory, including snacks, food, and beverages, restocking as needed to ensure the office was always well-supplied and ready for staff and visitors.

• Coordinated the return and exchange of office equipment and supplies, ensuring cost-effective management of office resources.

Head of Finance and Administration

Hormigones Monte Blanco
01.2016 - 12.2019

• Headed the financial and administration department, developing a strong strategy of budgeting control and administrative efficiency through a periodical analysis and adjustment of the annual budget, which led to an increase of 10% in the company’s income in 2 years.

• Managed the HR department, establishing new procedures for recruiting, maintaining, and developing employees and collaborators, resulting in a more consistent team of people and better communication of the company’s mission and goals.

• Coordinated the process of payments to suppliers, banks and financial institutions, and governmental taxes, producing an accomplishment in payments on time up to 90% of bills and financial commitments.

Head of Administration

Constructora HMV
07.2012 - 12.2015

• Planned and executed the modernization and effectiveness of the internal processes of the company, determining a reorganization of the administrative and financial assets and establishing technical platforms like Auranet Software, which produced better communication between the company departments and improvement in administrative and financial processes.

• Controlled budget and cost expenses on different sites and head office through a periodic and detailed review of expense statements and invoices, which reduced the non-necessary expenses by more than 40%.

• Fortified the HR department by introducing an upgraded process of recruiting, payroll, retaining, developing, and compensation, with Auranet Software, which led to a more organized and enhanced HR department.

Education

Post degree diploma - Business Administration

Langara College
Vancouver, BC
12-2023

Diploma - Finance and Investments

Universidad Adolfo Ibáñez
Santiago, Chile
12.2007

Bachelor’s degree - business administration

Universidad Austral de Chile
Valdivia, Chile
09.2004

Skills

  • Financial Report Writing
  • Accounts Receivable
  • Human Resources
  • QuickBooks
  • Accounting
  • Financial Analysis
  • Office Administration
  • Office Management
  • Team Management
  • Payroll
  • Bookkeeping
  • Process Improvement
  • Human Resources Management
  • Strategic Planning
  • Accounts Payable
  • Tax Experience

Languages

Spanish
English

Timeline

Financial Administrator

Be the Change Group
09.2024 - Current

Office Administrator and Bookkeeper

Be the Change Group
09.2023 - 08.2024

Administrative Assistant

Be the Change Group
02.2023 - 08.2023

Head of Finance and Administration

Hormigones Monte Blanco
01.2016 - 12.2019

Head of Administration

Constructora HMV
07.2012 - 12.2015

Diploma - Finance and Investments

Universidad Adolfo Ibáñez

Bachelor’s degree - business administration

Universidad Austral de Chile

Post degree diploma - Business Administration

Langara College
Alejandra Moya Marín