Alejandra Moya Marín

• Assisted in planning, performing, and managing a wide range of accounting, financial, and budgetary functions, ensuring adherence to company goals and financial strategies.

• Created and monitored detailed budget plans, supporting leadership in rationalizing expenditures and ensuring alignment with financial goals.

• Collaborated with the leadership team to perform financial analysis, helping to assess financial health and track key performance indicators (KPIs) monthly.

• Managed cash flow, including overseeing accounts receivable and accounts payable, ensuring timely payments and minimizing overdue accounts.

• Verified the completeness and accuracy of financial documents and transactions, preventing discrepancies and maintaining reliable financial records.

• Managed client invoicing processes and served as the primary point of contact for clients regarding billing inquiries, ensuring accuracy and timely receipt of payments.

• Oversaw consultant invoice management, ensuring that all consultant payments were processed accurately and on time.

• Supported Project Managers (PMs) in tracking media buy purchase/payment timelines and managing media buy budgets for various projects, contributing to financial tracking and reporting.

• Managed monthly payroll tax payments and corporate/GST tax instalments, ensuring compliance with tax regulations and deadlines.

• Regularly generated and presented financial reports to leadership, providing insights on cash flow, budget adherence, and overall financial health.

• Contributed to monthly financial health tracking by collaborating with leadership and external professionals to analyse company performance and adjust strategies as needed.

• Participated in streamlining financial processes and improving reporting tools, resulting in a more efficient workflow and better visibility into the company’s financial situation.

• Managed cheque requisitions submitted by employees and consultants, ensuring timely processing and adherence to internal procedures, contributing to smooth financial operations and cash flow.

• Generated financial reports regularly, providing key data to leadership for informed decision-making and operational planning.

• Supported the office lead in quarterly financial analysis, helping to track performance, assess financial health, and ensure project budgets aligned with company goals.

• Collaborated with Project Managers (PMs) to track and report on project budgets, ensuring that financial data was up-to-date and accurately reflected project progress. This helped to maintain budget adherence and identify potential financial discrepancies early.

• Contributed to the development of budget tracking tools and processes, improving the visibility and communication of financial status across projects.

• Assisted with managing consultant invoices, ensuring accuracy in payments and adherence to company policies.

• Managed internal bill payments, including parking and other office-related expenses, helping to maintain financial order and prevent overdue accounts.

• Participated in regular bookkeeping check-ins with the company’s accountant, ensuring alignment between internal records and external financial audits.

• Contributed to the development and refinement of financial procedures, working closely with leadership and accounting teams to ensure best practices in financial management.

• Identified opportunities for streamlining financial processes, such as invoice tracking, payments, and report generation, reducing the time and effort required for routine financial tasks.

• Played a key role in transitioning financial tasks from manual to automated systems, improving efficiency and reducing human error in bookkeeping activities.

• Managed day-to-day office operations, ensuring smooth workflow by handling office supplies, equipment, and purchases, contributing to a well-organized and efficient work environment.

• Regularly monitored and maintained cleanliness of office and studio spaces, including common areas, kitchen, and bathrooms, to ensure a positive and professional workspace for staff and clients.

• Oversaw waste management by efficiently emptying garbage, compost, and recycling bins, promoting office sustainability and cleanliness.

• Greeted and assisted clients, providing a welcoming and professional first point of contact when the office lead was unavailable, improving client experience and maintaining a high level of service.

• Coordinated and ensured timely refreshments for meetings, enhancing client and team satisfaction and contributing to a professional atmosphere.

• Performed filing, photocopying, printing, and document binding tasks, ensuring that office materials were organized, accessible, and up to date.

• Provided administrative support to colleagues as needed, demonstrating adaptability and teamwork in a fast-paced office environment.

• Assisted colleagues with various tasks as they arose, maintaining flexibility and contributing to the team's overall success and workflow.

• Took on additional duties and responsibilities in the absence of the office lead, ensuring continuity of office operations and supporting the team’s productivity.

• Monitored office inventory, including snacks, food, and beverages, restocking as needed to ensure the office was always well-supplied and ready for staff and visitors.

• Coordinated the return and exchange of office equipment and supplies, ensuring cost-effective management of office resources.

• Headed the financial and administration department, developing a strong strategy of budgeting control and administrative efficiency through a periodical analysis and adjustment of the annual budget, which led to an increase of 10% in the company’s income in 2 years.

• Managed the HR department, establishing new procedures for recruiting, maintaining, and developing employees and collaborators, resulting in a more consistent team of people and better communication of the company’s mission and goals.

• Coordinated the process of payments to suppliers, banks and financial institutions, and governmental taxes, producing an accomplishment in payments on time up to 90% of bills and financial commitments.

• Planned and executed the modernization and effectiveness of the internal processes of the company, determining a reorganization of the administrative and financial assets and establishing technical platforms like Auranet Software, which produced better communication between the company departments and improvement in administrative and financial processes.

• Controlled budget and cost expenses on different sites and head office through a periodic and detailed review of expense statements and invoices, which reduced the non-necessary expenses by more than 40%.

• Fortified the HR department by introducing an upgraded process of recruiting, payroll, retaining, developing, and compensation, with Auranet Software, which led to a more organized and enhanced HR department.