Alana Cauchy
Victoria,BC
Summary
Motivated professional who will add value to any organization in need of great collaboration, organization, and enabling mechanisms in the field of Business Administration, management, supervision, IT, and finance. I will relocate to my hometown of North Bay, ON immediately after achieving a successful employment opportunity in my field of expertise.
Overview
2
2
years of professional experience
1
1
Certification
Work History
Executive Coordinator -band 1 Management
Representative For Children and Youth
Victoria, British Columbia
04.2024 - Current
- Direct supervisor to the Administrative support team
- Provide leadership, guidance, and developmental opportunities
- Ensures all Executive Directors have adequate support by the Administrative team.
- Assign tasks accordingly for optimal efficiency
- Develops annual goals.
- Supports and reports to Deputy Representative.
- Present innovative organizational opportunities by enabling mechanisms.
- Manages correspondence from children and youth accordingly.
- Develops and implements office policy's
- Works closely with indigenous organizations and cultural advisors by planning ceremonies and receiving guidance to ensure the work being done by the office is intentional and carefully tended to.
- Assist to prepare for annual report releases and systemic reviews that are released to the public
- Enables new mechanisms.
- Creates PowerPoint presentation for conference preparation
- Collaborates with other managers across the organization to develop strategies and consistent guidelines
Office Manager
Ministry of Education and Child Care
Victoria, British Columbia
12.2023 - 04.2024
- Provided administrative support to the Executive Director including preparing reports and presentations
- Created spreadsheets to track the Executive Director's projects.
- Onboarding and offboarding of all employees.
- Reconciled financial reports.
- Developed training manual's
- Organized corporate events.
- Managed correspondence
- Edited and formatted letters to Deputy Ministers.
- Prepared briefing notes
- Assisted executives with technical support and IT problem solving.
- Corresponded with other organizations and program areas to arrange meetings.
- Member of the Occupational Health and Safety Committee.
- Interviewed and hired Administrative Assistances
- Implemented job roles and functions for Administrative Assistants
Executive Assistant
Representative for Children and Youth
Victoria, British Columbia
10.2022 - 04.2023
- Organized and managed complex calendar of appointments, meetings, and travel arrangements for executive team.
- Maintained confidential records and files related to executive operations.
- Prepared reports, presentations, agendas, minutes, and other documents as needed by the executive staff.
- Assisted in developing policies and procedures pertaining to office administration matters.
- Assisted in organizing conferences, seminars, and other events.
- Participated on hiring panels.
- Created administrative manual.
- Completed several online developmental government courses.
Administrative Assistant
Ministry of Education and Child Care
Victoria, British Columbia
04.2022 - 10.2022
- Developed administrative processes to achieve organizational objectives and improve office efficiency.
- Scheduled appointments, meetings, and events for management staff using various Microsoft programs.
- Managed office duties, ordered materials, organized workspaces, and solved various tech issues for 60 plus employees.
- Responsible for onboarding new hires.
- Drafted agendas, meeting notes, and other documents.
- Prepared and prioritized calendars and correspondence.
- Developed administrative staff by providing information, educational opportunities, and experiential growth opportunities.
- Provided in-depth training for office managers in other departments.
- Assisted with accounting functions by reconciling company credit card, petty cash, and expense reports.
- Coordinated arrangements for ground transportation, flight reservations, and lodging.
- Assist staff with expense authority process and managing corporate credit cards.
- Manage and keep track of all assets.
Education
Certificate - Business Administration
Camosun College
Victoria, BC06-2021
Certificate - Interior Design
Pacific Design Academy
Victoria, BC12-2019
High School Diploma -
Certificate's. Joseph-Scollard Hall CSS
North Bay, ON06.2006
Skills
- Understands and can speek some French
- Exceptional time management
- Leadership skills
- Project coordination
- Well versed in Microsoft 365 Applications
- Meticulous attention to detail
- Prioritization and problem solving
- Editing and formatting
- Event coordinating
- Preparing and editing Notes
- Navigation of records management software
- Writing policy's and procedures
- Creating business continuity plans
- Certified ergonomics assessor
- Budgeting and Managing finances
Certification
- Etiquette training
- Briefing notes
- Training in Diversity and Inclusion, leading reconciliation .
- Microsoft
- Ungerboek general navigation, room diagramming , and event management
- Ergonomics assessor
- OHS training
- Project Coordination
Timeline
Executive Coordinator -band 1 Management
Representative For Children and Youth
04.2024 - Current
Office Manager
Ministry of Education and Child Care
12.2023 - 04.2024
Executive Assistant
Representative for Children and Youth
10.2022 - 04.2023
Administrative Assistant
Ministry of Education and Child Care
04.2022 - 10.2022
High School Diploma -
Certificate's. Joseph-Scollard Hall CSS
Certificate - Business Administration
Camosun College
Certificate - Interior Design
Pacific Design Academy
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