Aklabi Deborah Lezoka

• Receive, analyze, coordinate and research administrative and operational requests on behalf of the manager
• Extract, compile, collate and prepare summary reports for the manager
• Review invoices, reconcile expenses and forward invoices for payment (or make payments as authorized by sections 32, 33,34 FAA)
• Prepare and process various administrative documents, including travel arrangements and claims, training requests, HR forms, office supplies, facilities management and travel reservations on behalf of the manager
• Plan and organize meetings and conferences, take minutes, coordinate follow-up of actions and decisions, and participate in staff and management meetings.
• Manages invoices and tracks expenses in a responsible manner. Provides updated information on the unit’s budget and assists management in preparing budget forecasts.
• Makes certain that procurement processes are followed in order to ensure efficiency and effectiveness, and coordinates supply orders, training materials, purchases, subscriptions, payment of contracts, etc.
• Reconciles expenses and budget transfers each month.
• Provides administrative support for all HR actions.

Adjudicative Learning Support and Services

Maintain quality and consistent decision-making, ensuring IRB decisions continue to be timely, fair and made in accordance with the law

• Provides efficient and professional high-quality client services to Divisions and Legal Services.
• Contributes to the development and support of relationships with external and internal partners on the implementation and delivery of adjudicative learning;
• Communicates effectively and in a timely manner the progress of the planning of adjudicative training to the Program Manager, Planning and Operations.
• Ensures to update MLS Tracking and Database tools for training, speakers, service requests, etc.
• Helps increase the awareness of the Secretariat’s support and services.

• Provides administrative and logistical support to the Learning Supervisor and Training Planner;
• Supports the Learning Supervisor and Training Planner in the application of best practices in training to the clients, stakeholders and facilitators with respect to logistical procedures, event protocols, and functional requirements to ensure training or learning activity objectives and timelines are met;
• Provide MS Teams support to facilitators and participants as needed by: being present and actively supporting the MLS Open-House sessions, keeping up to date with New MS Teams features, and supporting Learner check-ins and Facilitator workshops with Program Officers. Contributes to a high-quality client service;
• Follows and applies the Information Management protocols for the MLS.
• Reports challenges, progress of assigned work and recommendations for improvement to the Learning Supervisor.

• Work closely with schools and school boards (CSDM, LBP, CSEM) to plan the transportation of autistic children
• Respond to requests from school boards
• Maintain communication with the 150 drivers under my responsibility
• Update student registration files
• Follow employee protection policies in the event of a road accident and contact the forces of Law if necessary
• Notify drivers of any route changes

• Answer phones, take voicemails
• Answer emails, take phone and digital orders, create sales reports (Excel), bill customers (bookstores, churches, vendors, individuals).
• Prepare documents for Human Resources, provide policy information to bookstore staff, take payments and create invoices with G/L code
• Manage inventory (online & backstore)