AISHA VELLATTI
Chula Vista
Summary
Office Manager with extensive experience at Bonita Medical Supply, specializing in data entry and customer service. Proven ability to streamline operations and enhance team collaboration, resulting in improved efficiency. Successfully processed invoices and generated reports that support informed decision-making.
Overview
27
27
years of professional experience
Work History
Office Manager
Bonita Medical Supply
Bonita
01.2024 - 01.2026
- Managed daily office operations for a medical supply company.
- Processed invoices and handled accounts payable using internal software systems.
- Prepared reports and summaries for team meetings to facilitate decision-making.
- Answered phone calls and emails to provide information, resulting in effective business correspondence.
- Entered data into spreadsheets using Microsoft Excel or other similar programs.
- Handled confidential documents in an organized fashion according to established protocol.
Administrative Assistant
Legend Smelting Recycling
Spring Valley
12.2022 - 01.2024
- Managing the day-to-day administrations functions is necessary to keep the office running smoothly.
- Attending account meetings with corporate.
- Answering and directing phone calls.
- Maintaining a contact list of potential clients.
- Recording purchase orders bills and checks in QuickBooks for 3 of the locations (San Diego, Sacramento, Oregon).
- Check-Run for San Diego AP.
- Request Wires for the 3 locations (San Diego, Sacramento and Oregon).
- Calculate the spending plan for the week's purchases.
- Customer Service.
- Petty Cash.
- Requested truck load for shipment material for the 3 locations (San Diego, Sacramento, Oregon).
- Reconciliation purchase account.
- Working Capital (cash on hand for buyers).
- Office Supplies purchases.
- Recycling Company.
Clinic Administration Assistant
St. Paul's PACE
07.2019 - 11.2021
- Managing the day-to-day functioning of a healthcare setting to provide an improved and better health service.
- Work closely with medical staff to plan.
- Coordinate the delivery of quality health services.
- Coordinate Annual Assessment.
- Letters of Agreement.
- Scheduling.
- Follow up medical treatments.
- Office/Administrative Support.
- Customer Service/Attending participants needs.
- Senior Clinic.
Data Entry/Administrative Assistant
Springdale Medical Equipment INC.
07.2018 - 07.2019
- Collecting data from various sources / Entering data into the cloud.
- Running Reports (Excel).
- Filling paperwork, operating office equipment.
- Customer Service/attending different needs and solving problems.
- Follow up ship out orders via UPS, USPS.
- Completing whole patient file.
- Office/Administrative Support.
- Durable Medical Equipment.
Sole Administrator/Owner
Puerto y Valle
Tijuana
04.2013 - 12.2017
- Distribution wholesale products such a wine, beer, cheese.
- Daily Sales wholesale and retail.
- Excellent Customer Service face to face, mail and phone.
- Catering.
- Banks, Inventory, payroll.
- Daily Purchasing.
- Gourmet Wholesale/Retail Store, wine, beer, cheese from local suppliers in Baja California, Mexico.
Purchasing Agent
Riley Recycling/Baja Metal Shredder
San Diego
11.2006 - 10.2012
- As a Purchasing Agent was in charge of coordinating activities involved with procuring wholesale metal scrap for a binational recycling company.
- Conferring with vendor to obtain product information (i.e. price, availability, and delivery schedule).
- Estimating value according to market prices and preparing purchase order.
- Reviewing bid proposal and negotiating contacts within budgetary limitations and scope of authority.
- Maintaining computerized procurement records, such as items or service purchased, coast, delivery, product quality or performance, and inventory.
- Coordinating and handling daily affairs of chauffeurs.
- Binational recycling company.
Sole Administrator
NEW WORLD MINERALS INC.
Henderson
05.2002 - 09.2006
- Implementing client relations between company and site owner.
- Supervising projects associated with the extraction of the mineral.
- Executing legal contracts between parties.
- Working with attorneys, public notaries and governmental office to obtain necessary permits.
- Researching information regarding mineral sites (i.e. dimensions).
- Responsible for searching mineral sites in Mexico, and supervising processes involved in extraction of Iron Ore for purposes of exporting to consumer such as China.
Marketing and Distribution Manager
ADRA NATURAL SOAP CO.
Ca
06.1999 - 03.2002
- Designing, implementing and facilitating annual marketing plan for the company.
- Purchase materials for the company (i.e. oil, paper, aromas, ribbons) from wholesale sellers throughout California to Italy.
- Ensuring articulations of company's desired imagen and position assuring consistent communication of imagen and position throughout the company.
- Attended trade shows, expos etc. to increase clientele.
- Assisted president in training employees for manual labor.
- Handling day-to-day office operations such as telephone support, customer service and daily sales.
- Responsible for coordinating products delivery in high volume units supervising aspects from quality control to marketing.
Education
B.A. - International Business
CETYS UNIVERSIDAD
Tijuana, BC, Mx01.2000
Skills
- Microsoft Office Suite
- Data entry
- Scheduling
- Problem solving
- Attention to detail
- Team collaboration
- Event coordination
- Customer service excellence
- Analytical problem-solving
- Procurement management
Languages
English
Professional
Spanish
Professional
Italian
Limited
Timeline
Office Manager
Bonita Medical Supply
01.2024 - 01.2026
Administrative Assistant
Legend Smelting Recycling
12.2022 - 01.2024
Clinic Administration Assistant
St. Paul's PACE
07.2019 - 11.2021
Data Entry/Administrative Assistant
Springdale Medical Equipment INC.
07.2018 - 07.2019
Sole Administrator/Owner
Puerto y Valle
04.2013 - 12.2017
Purchasing Agent
Riley Recycling/Baja Metal Shredder
11.2006 - 10.2012
Sole Administrator
NEW WORLD MINERALS INC.
05.2002 - 09.2006
Marketing and Distribution Manager
ADRA NATURAL SOAP CO.
06.1999 - 03.2002
B.A. - International Business
CETYS UNIVERSIDAD