Aida Bartkauskaite
Vancouver,BC
Summary
HR & Admin Coordinator with 5 years of experience working closely with boards, executives, and teams in healthcare, government, and professional organizations to support meetings, operations, and organizational initiatives.
Overview
7
7
years of professional experience
Work History
HR and Admin Coordinator
Midwives Association of British Columbia (MABC)
Burnaby, BC
04.2025 - Current
- Coordinated all aspects of meeting administration, including agenda development, minute documentation, action-item management, and financial expense recording to ensure efficient operations.
- Facilitate clear and timely communication between internal and external stakeholders to strengthen collaboration across projects and events.
- Oversee the preparation of comprehensive board packages, incorporating materials and minutes from Finance and Governance Committee meetings.
- Manage database access and user permissions, safeguarding confidential and sensitive organizational information.
- Coordinated the Annual General Meeting (AGM) for approximately 500 members and the Board of Directors in a fully online environment.
- Managed coordination of annual student award process to recognize and celebrate student achievements.
- Coordinate meetings with the Executive Team and Directors, supporting Board meeting preparation, follow-ups, and debriefs.
- Document motions, decisions, action items, and key issues to ensure accountability and governance continuity.
- Lead bi-weekly cross-functional team meetings and develop supporting materials to enhance internal communication and alignment.
- Manage onboarding and offboarding logistics, ensuring compliance with organizational standards and supporting effective team integration.
- Support HR reference checks and screening processes to streamline recruitment and strengthen candidate evaluation.
- Oversee executive calendars, proactively resolving scheduling conflicts and optimizing meeting flow.
- Streamline administrative processes to improve operational efficiency and resource utilization across teams.
- Facilitate annual team-building events and organizational celebrations to foster an inclusive and engaged workplace culture.
- Coordinated efforts to implement revised employee evaluation processes and assisted in deploying new software to promote user engagement.
Office Manager
BC United (BC Liberals)
Vancouver, BC
01.2024 - 01.2025
- Coordinated office operations and administrative procedures to enhance efficiency.
- Coordinated travel arrangements and hotel accommodations for executive team.
- Coordinated scheduling for district campaign managers, ensuring effective allocation of time and resources.
- Engaged with members and the public to provide clear responses to questions related to party perspectives and policies.
- Managed members database to maintain data accuracy. Assisted in processing financial transactions and donations to support organizational objectives.
- Coordinated logistics for event preparation, ensuring timely organization of materials and accurate memo printing.
- Oversaw monthly expense preparation and reconciliation for executives to ensure accurate financial reporting.
Lead Medical Office Assistant
Sina Medical & Aesthetic Clinic
Vancouver, BC
10.2022 - 12.2023
- Managed patient flow and appointment scheduling processes to optimize daily operations for a team of over five doctors.
- Trained and mentored junior staff on administrative procedures and patient interaction protocols in a fast pace environment.
- Supported electronic health record system enhancements, improving data accuracy and retrieval efficiency (Oscar and Jane).
- Facilitated timely access to medical services by coordinating specialist referrals. Achieved smooth transitions by verifying documentation accuracy and ensuring correct dates.
- Coordinated and verified sample collection processes for LifLabs, ensuring accuracy and reliability.
- Streamlined supply chain processes to maintain optimal readiness and inventory levels in patient care areas.
Busser
Viaggio Hospitality Group
Vancouver, BC
08.2019 - 03.2020
- Maintained cleanliness and organization of dining areas to enhance guest experience.
- Assisted servers by quickly clearing and resetting tables for efficient service.
- Supported kitchen staff by delivering food items promptly during peak hours.
- Conducted thorough inspections of dining utensils and glassware for quality control.
- Supported team members with additional tasks, promoting a positive work environment.
Front of House Employee
Breka Bakery & Cafe
Vancouver, BC
06.2019 - 09.2019
- Provided exceptional service to maintain high customer satisfaction in a bustling café environment during day and night shifts.
- Managed cash register transactions and maintained accurate financial records.
- Maintained a clean and welcoming environment for guests, contributing to positive dining experiences.
Education
BBA - Business Management
12-2018
- Thesis Paper: Cosmetic Industry Supply Chain Management and Implementation
Skills
- Stakeholder & Executive Relations and Support
- Schedule Management & Meeting Coordination
- Governance & Regulatory Environment Awareness
- Confidential Information Management & Discretion
- Advanced Microsoft Office (Outlook, Word, Excel, PowerPoint, MS Teams, SharePoint)
- Digital Tools & Platforms: Slack, OSCAR, Jane App, Jotform, Leapsome, NordPass, Asana
- Written & Verbal Communication
- Digital Tools Adoption & Technology Enablement
- Equity, Diversity & Inclusion Awareness
- Indigenous Cultural Safety Awareness
Languages
English
Native or Bilingual
Lithuanian
Native or Bilingual
Timeline
HR and Admin Coordinator - Midwives Association of British Columbia (MABC)
04.2025 - Current
Office Manager - BC United (BC Liberals)
01.2024 - 01.2025
Lead Medical Office Assistant - Sina Medical & Aesthetic Clinic
10.2022 - 12.2023
Busser - Viaggio Hospitality Group
08.2019 - 03.2020
Front of House Employee - Breka Bakery & Cafe
06.2019 - 09.2019
Mykolas Romeris University - BBA, Business Management