Ahmad Nawid Pawand
Coquitlam,BC
Summary
Promote employee motivation and keep department operation aligned with goals by leveraging proactive management style. Encouraging with employees and diplomatic in mediating conflicts to enhance satisfaction and team collaboration. Excellent relationship-builder with good communication, time management and multitasking skills focused on boosting business short- and long-term success.
Overview
16
16
years of professional experience
1
1
Certification
Work History
Head of Archives and Documents Department
National Procurement Authority
11.2014 - 08.2021
- Develop a standard records management program the National Procurement Authority;
- Develop plans, policies, standard operating procedures, guidelines, mechanisms and other required tools for records management program;
- Train department personnel in standard records management program of the organization through workshops;
- Establish records centers and archives for the National Procurement Authority records;
- Propose and plan for the establishment of electronic records management system within National Procurement Authority (NPA);
- Administer the record movement, user polices, data backup, and proper functions of the system within the electronic records management system (ERMS);
- Review and monitor the physical records in the archives and records centers and provide instructions for better records management, as required;
- Review and monitor the implementation of plans, mechanism, policies, guidelines and other tactics for effective and efficient service delivery to internal and external clients;
- Coordinate internal and external issues for effective service delivery to internal and external clients;
- Work closely with the System Development Department in development of procurement systems for National Procurement Authority;
- Prepare weekly, monthly, bi-weekly, monthly and annually year reports to the leadership on the progress of the plan.
Management Information System Coordinator
Ministry Of Public Works
03.2012 - 11.2014
- Develop concept notes and proposal to the leadership in development of management information systems for the Ministry of Public Works;
- Assist the directorate of the MIS in development of plans for information systems;
- Perform need assessment on the establishment of information systems for the Ministry of Public Works;
- Develop and document business process maps for the different kinds of systems;
- Analyze the IT infrastructure needs for the proposed information systems;
- Coordinate and communicate the information system development activities with the director of the MIS Unit, system developers and other stakeholders;
- Establish a digital archive for the technical and administrative documents of the Ministry of Public Works;
- Participate in meetings, workshops and conferences for promotion of the systems;
- Prepare different types of reports for the leadership and stakeholders.
Data Analyst and Trainer
Ministry of Education
07.2010 - 03.2012
- Collect and analyze the statistical information of the related Region provinces districts and school students and need of text books via Provincial distribution officers;
- Analyze the statistical data received from EMIS Department;
- Preparing the training curriculum, training plan and training material based on need assessment for training to Distribution officers and Ministry Staff for implementing of the logistic system;
- Provide Training and assessment to the Provincial Distribution Officers organizing warehouse system and stocking Text Books for the Centre of Province, Districts and Schools;
- Support implementation of text books electronic distribution and Refine “Return Books Records” system that is currently being started with the aim of expanding its use to other provinces and eventually nationwide;
- Collecting Text Books distribution report of Related Region Provinces, Districts and schools on monthly, quarterly and annual basis;
- Prepare different kinds of reports to the Donor and the department head;
- Assist in implementing the national procedure of Text Books distribution and storage system of Books;
- Assist the Provincial Distribution officers organizing the system of Text Books collection and registration for Province, Districts and Centre;
- Enter all data in to the database and generate reports out it,
Finance & Administration Officer
Afghanistan Public Policy Research Organization
11.2008 - 07.2010
- Develop and maintain personnel files;
- Prepare job descriptions, post job advertisements internally and externally, receive applications;
- Collect application forms, CVs, bio-data forms and relevant documentations needed for the recruitment process;
- Inform short-listed candidates for test/interviews and the final result;
- Scheduling meetings and interviews as requested;
- Ensure accurate recording of main office personnel and pay records, including, but not limited to, leave taken and available, and advise the management the status of such issues on a monthly basis;
- Track and notify managers when annual performance appraisals are due and supervise the process closely;
- Monitor timesheet completion for all national and international staff;
- Monitor, receive, enter and file all requests for leave as well as maintain all staff leaves record;
- Respond to human resources queries from staff in the unit;
- Prepare reports to Finance section on new recruitment and termination of staff for salary payment;
- Insuring confidentiality of HR matters at all times;
- Assisting in organization of workshops, training events and meetings;
- Translation and interpretation of presentations, documents, memos, reports into Dari/Pashtu languages;
- Preparation of different reports to the Ministry of Economy;
- Provide assistance to office management operation;
- Booking and preparing meeting rooms and arranging appointment;
- Filing documents appropriately;
- Ensuring travel arrangements are booked accurately and in good time;
- Maintaining and updating all office directories;
- Centralize all legal contracts regarding premises or car rentals;
- Fixed assets registration,
Finance & Administration Officer
Ministry of Urban Development
12.2005 - 11.2008
- Maintain basic level of administrative discipline in the office;
- Assist the project manager in recruitment process;
- Prepare interview evaluation report;
- Orientation of newly employed staff;
- Arranging and scheduling of meetings and preparation of minutes;
- Provide support to the project in its daily operations;
- Translation of documents in Dari, Pashto, English and vice versa;
- Keeping record of project’s staff attendance;
- Coordinate all employee contracts with project manager;
- Coordinate sick leave requests with project manager;
- Centralize and coordinate all contracts related to the project with project head;
- Coordinate all in and out correspondence with project manager;
- Keeping all files up to date;
- Prepare allotments according to the budget line, with supportive documents and according to the financial procedure of Ministry of Finance;
- Assist the project manager in allocation of budget for the project;
- Support the project operations financially by providing petty cash;
- Coordinate all purchase requests with project manager;
- Purchase of equipment for projects operations;
- Daily reconciliation of cash and bank statements;
- Control the budget line and check all expenses according;
- Preparation of administrative and finance reports to the Ministry of Urban Development and Ministry of Finance;
Education
BBA - Operations Management
American University of Afghanistan
Kabul12.2018
High School Diploma -
Abdul Hadi Dawi High School
Kabul12.2005
Skills
- Managing Files and Records
- Managing Operations and Efficiency
- Administrative Updates
- Resource Utilization
- Logistical Planning
- Operational Plan
- Analytical and Critical Thinking
- Project Management
- Customer Relationship Management
- Verbal and Written Communication
Accomplishments
- Developed rules of procedure for over all management of records and documents with National Procurement Authority and other partnering government agencies.
- Established the first standard procurement archives in Afghanistan.
- Trained and developed the capacity of procurement and archivists in administering of archives and records in public sector.
Languages
English
Native or Bilingual
Persian
Native or Bilingual
Pashto
Professional Working
Urdu
Professional Working
Certification
- A+ - CompTIA Certified
- ISO 9001 - Lead Implementor Certified
Timeline
Head of Archives and Documents Department
National Procurement Authority
11.2014 - 08.2021
Management Information System Coordinator
Ministry Of Public Works
03.2012 - 11.2014
Data Analyst and Trainer
Ministry of Education
07.2010 - 03.2012
Finance & Administration Officer
Afghanistan Public Policy Research Organization
11.2008 - 07.2010
Finance & Administration Officer
Ministry of Urban Development
12.2005 - 11.2008
BBA - Operations Management
American University of Afghanistan
High School Diploma -
Abdul Hadi Dawi High School
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