Aga Koryczan
Edmonton,Canada
Summary
Highly accurate and focused Legal/Executive Assistant with extensive experience, who thrives on prioritising, multitasking and following through to achieve desired goals, is now looking for a new rewarding role within the Government of Canada, most preferably one where I can utilise my impeccable communication, analytical, customer service and English language skills, as well as implement my creativity, dexterity and problem-solving qualities. Exceptionally methodical, meticulous, diligent, enthusiastic and thorough with an unwavering sense of duty. Personally, having a flair for building a good rapport with co-workers and supervisors by possessing unassuming, humble and tactful demeanour.
Overview
15
15
years of professional experience
Work History
Legal Assistant
Government of Alberta
03.2024 - Current
- Company Overview: Alberta Justice Legal Services Division - Environmental Law Team - Edmonton, AB
- Provide a full range of legal and administrative support to five solicitors providing legal advice to three client Ministries, Environment and Protected Areas, Agriculture and Irrigation, and Forestry, Parks and Tourism, and other team solicitors as required
- Prepare, draft, format and edit letters, memos, agreements and reports, contracts and other legal documents; maintain and organise electronic and paper filing system, including uploading documents on ProLaw, shared drive; update calendars with due dates, monitor team's shared diary and shared inbox on a day-to-day basis
- Responsible for monitoring paper files and arrange for archiving and file retrieval, liaise with Alberta Records Centre and Provincial Archives, monitor and regularly update inventory lists of archived files
- Perform searches (CORES, courthouse, Land Titles - SPIN II, CanLII)
- Other general administrative and office duties, such as placing requests with ServeOne, WORTS, Surplus, arranging for couriers, interdepartmental mail and supplies orders, placing requests for new mobile phone orders, office equipment for lawyers, etc
- Alberta Justice Legal Services Division - Environmental Law Team - Edmonton, AB
Executive Assistant
Government of Alberta
11.2023 - 03.2024
- Company Overview: Alberta Justice Deputy Minister's Office - Edmonton, AB
- Reported to the Director of Executive Operations in the Deputy Minister's Office, assisted in supporting the ministry's organisational and administrative requirements; liaised with external stakeholders, internal executive offices, divisions, and other government ministries
- Provided a full range of administrative duties such as reviewing, monitoring and maintaining the Director's calendar and appointments
- Provided the Director with the relevant materials, i.e
- Presentations, agendas, supporting documents prior to meetings
- Facilitated a smooth flow of communication between branches to provide information and ensure consistency between branches
- Reviewed Deputy Minister and ADM or equivalent's correspondence and forwarded to the appropriate division and/or department for action
- Reviewed, revised and followed up Action Requests, as well as Travel and Hosting ARs, from Minister, Deputy Minister or ADM or equivalent's offices; updated and responded to Action Requests in the ARTS tracking system; tracked outstanding Action Requests
- Familiar with an automated working environment (e.g
- ARTS, MS Suite, Windows 11, Adobe Acrobat, 1GX, SharePoint, LION, BERNIE, ProLaw, Large Tool File Transfer)
- Alberta Justice Deputy Minister's Office - Edmonton, AB
Litigation Legal Assistant
Government of Alberta
11.2022 - 11.2023
- Company Overview: Alberta Justice Infrastructure and Transportation - SafeRoads Legal Team - Edmonton, AB
- Provided legal administrative support to the team of four SafeRoads litigators handling a multitude of files for Judicial Review of previous adjudicator's decisions upholding notices of administrative penalty (NAP) issued to applicants for impaired operation of a motor vehicle
- Formatted and finalised voluminous judicial review briefs and books of authorities, ensuring that all quoted authorities and case law are properly footnoted and hyperlinked; assembled authorities to create books of authorities by extensive research of case law online or SafeRoads shared drive; submitted for court filing, printed, bound and arranged for couriering filed judicial review bundles to Justices across all the Alberta Province King's Bench judicial centres; uploaded judicial review bundles to King's Bench SharePoint as well as email the materials to judicial assistants in advance of upcoming special chambers hearings; drafted, formatted and finalised a vast array of other pleadings, such as bench briefs, affidavits, applications for stay hearings, consent orders, consent judgments, other types of orders, applications, briefs and affidavits for summary dismissal, certified records of proceedings
- Responsible for the full range of electronic email court filing, including proper naming convention, filling in relevant efiling court forms, uploaded filed materials to King's Bench SharePoint ahead of any upcoming court dates; served opposing counsel and self-represented applicants with court filed pleadings and orders
- Complete diary management of the four litigators' respective calendars on a day-to-day basis, ensuring all bookings are up to date; managed the full spectrum of scheduling, rescheduling, cancelling and constant monitoring of judicial review special chambers dates and brief filing deadlines by continually updating the shared SafeRoads Bookings calendar and the SafeRoads File Tracker excel sheet
- Opened new files both in ProLaw and the respective solicitor's shared drive, downloaded the initial document bundle provided by the case management team
- Liaised with opposing counsel, court clerks, judicial assistants and court coordinators on a daily basis in terms of canvassing the litigators' availability for scheduling judicial review hearings as well as other court appearances
- Alberta Justice Infrastructure and Transportation - SafeRoads Legal Team - Edmonton, AB
Litigation Legal Assistant
Chomicki Baril Mah LLP
12.2018 - 11.2022
- Provided legal executive support to senior partner solicitors, whereby handling a significant number of files encompassing the full spectrum of insurance litigation process (both Plaintiff and Defence)
- Drafted and audio-typed lengthy reports to clients, pleadings, memoranda, briefs, affidavits and other legal documentation, assembled medical report binders and trial binders, managed file opening and closing, limitations, monitored counsel's schedules and calendars, generated client invoices, prepared account billing, invoicing and time entry
- Submitted civil litigation pleadings, e.g
- Statements of claim, statements of defence, third party claims, applications, affidavits, affidavits of records, orders, judgments and other pleadings to Court of King's Bench of Alberta, submitted civil claims, dispute notes, orders, notices, affidavits, etc
- To the Alberta Court of Justice, carried out demographic, corporate, PPR, Land Titles and courthouse searches
- Scheduled questionings, booked court reporters and mediators, liaised with other law firms, opposing counsel, clients, insurance adjusters, experts, process servers, couriers and other entities and units
- Built a good rapport with staff, clients and counsel
Litigation Legal Assistant
Stillman LLP
04.2018 - 11.2018
- Provided legal administrative support to a senior partner and associate solicitors in litigation, wills, probate, conveyancing and corporate law
- Audio-typed, drafted and filed pleadings and a variety of documents pertaining to the full spectrum of collection litigation process for major company clients
- Demographic, corporate, Land Title and courthouse searches; prepared property closing, purchase and sale documents and bundles
- Liaised with court clerks, arranged documents for filing in Alberta Courts, general file, diary, limitation management
- Monitored counsel's schedules, generated client invoices, time entry, financial reports
- Scheduled appointments, consultations, liaised with other law firms, clients, other entities, responded to email enquiries
Litigation and Immigration Legal Assistant
McCuaig Desrochers LLP
08.2016 - 03.2018
- Provided legal administrative support to three associate solicitors in litigation, probate, corporate, franchising, employment, landlord-tenant and immigration law
- Audio-typed and formatted large volumes of legal documents and pleadings, created physical and PDF binders for affidavits of records, liaised with court clerks to schedule trials, hearings, JDRs and other appearances, arranged documents for filing in Alberta Courts, general file, diary, limitation management, diarisation; monitored counsel's schedules, prepared client accounts, time entry, corporate, PPR, bankruptcy and Land Titles searches
- Scheduled appointments, consultations, handled cold calls, client calls, calls to and from other law firms, responded to email enquiries, closed inactive files
- Immigration applications for study and work permits, spouse visas, permanent residence, express entry and invitations to apply, assisted with filing electronic applications and liaised with clients to gather pertinent information and documents for immigration bundles; prepared and gathered all required documents for citizenship applications; Provincial Nominee applications under the Alberta Immigrant Nominee Program; Applications to the Federal Court of Canada concerning immigration matters (judicial review applications), Canadian citizenship issues
Client Adviser/Administrative Assistant/Interpreter
Biuro.pl
02.2011 - 07.2016
- Provided advice and interpreting/translation services to Polish-speaking clients in relation to their legal matters (DUI, mortgage, loans, Tax Returns, social benefits, tickets, banking)
- Acted on behalf of clients by liaising with law firms, courts, City of Edinburgh Council and other relevant institutions, prepared high volume of correspondence, answered phones, responded to email enquiries
Legal Secretary
Drummond Miller, LLP
02.2010 - 12.2010
- Provided legal administrative and executive support to three solicitors in the immigration department within the firm
- Worked within a team of legal secretaries covering all areas of the immigration and asylum law
- Audio-typed and prepared extensive immigration representations, appeals, bundles to the Immigration Tribunals, UK Border Agency, the Court of Session, the European Court of Human Rights, etc
- Assisted in preparing Petitions for Judicial Review and Petitions for Leave to Appeal at the Court of Session
- Prepared instructions and bundles for Advocates for cases heard before the Court of Session
- Typed memos, fee notes, witness statements, affidavits, took calls from clients and authoritative bodies
Education
Master of Arts - English Literature and Linguistics
Maria Curie-Sklodowska University
Postgraduate Distance Learning Course - Bilingual Translation
City University of London
High School Diploma -
Jan Hetman Zamoyski High School No. 2
International English Language Testing System (IELTS) - Academic Module
Skills
- Organisation
- Accuracy
- Multitasking
- Supporting multiple lawyers
- Triaging varying priorities
- Communication
- Dexterity
- Creative problem-solving
- Dedicated
- Self-driven
- Team-player
- Documentation filing
- Conflict searches
- New file opening process
- Diary management
- Scheduling meetings
- Basic accounting
- Generating invoices
- Applying payments
- Cheque requests
- Alberta court litigation processes
- Filing procedures
- Naming convention
- Court searches
- MS Office
- Excel
- Word
- Outlook
- Powerpoint
- PDF Docs
- Adobe Acrobat X Pro
- IManage
- Compare Docs
- Prolaw
- Remindex
- ShareFile
- ARTS
- CanLII
- WestLaw
- Clean Alberta Class 5 Driving Licence
- Superb written and spoken English
Timeline
Legal Assistant
Government of Alberta
03.2024 - Current
Executive Assistant
Government of Alberta
11.2023 - 03.2024
Litigation Legal Assistant
Government of Alberta
11.2022 - 11.2023
Litigation Legal Assistant
Chomicki Baril Mah LLP
12.2018 - 11.2022
Litigation Legal Assistant
Stillman LLP
04.2018 - 11.2018
Litigation and Immigration Legal Assistant
McCuaig Desrochers LLP
08.2016 - 03.2018
Client Adviser/Administrative Assistant/Interpreter
Biuro.pl
02.2011 - 07.2016
Legal Secretary
Drummond Miller, LLP
02.2010 - 12.2010
Postgraduate Distance Learning Course - Bilingual Translation
City University of London
High School Diploma -
Jan Hetman Zamoyski High School No. 2
International English Language Testing System (IELTS) - Academic Module
Master of Arts - English Literature and Linguistics
Maria Curie-Sklodowska University
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