Summary
Overview
Work History
Skills
Timeline
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Adrianne Medley

Palm Springs

Summary

Dynamic Executive Assistant with a proven track record at Desert Oasis Healthcare, adept in SAP and Concur. Expertly managed high-stakes logistics and negotiations, enhancing operational efficiency. Strong communicator and problem-solver, consistently streamlining processes and fostering collaboration among stakeholders to drive organizational success.

Overview

14
14
years of professional experience

Work History

Executive Assistant

Desert Oasis Healthcare
Palm Springs
09.2018 - Current
  • Coordinate all appointments and meetings for Vice President of Network Administration.
  • Manage logistics for meetings and events with venues throughout Coachella Valley.
  • Handle calendar management alongside expense reporting tasks.
  • Negotiate venue contracts for special events and dinners with Primary Care Physicians.
  • Construct new contracts, tracked active ones, and ensured timely return to physicians.
  • Process payment requests for accounts payable while maintaining organized historical files.
  • Act as liaison between Vice President, staff, and both internal/external stakeholders.
  • Update and maintain records of past Primary Care Physician dinners and off-site meetings.

HR/Admin Assistant

SUNSPIRE HEALTH
Palm Springs
12.2017 - 09.2018
  • Confirmed staff credentials
  • Facilitated daily operations for Executive Director and Regional HR manager
  • Orchestrated new employee onboarding process
  • Streamlined personnel records management processes
  • Validated and maintained accuracy of payroll and approval entries.
  • Expense tracking
  • Committee meeting notes

Executive Assistant

METROPOLITAN TRANSIT AUTHORITY
Houston
01.2014 - 09.2017
  • Typed correspondence, memos, letters, and reports to facilitate communication.
  • Coordinated with HR, Labor Relations, Safety, and Union Offices for effective collaboration.
  • Managed job bids, DARs, and grievance processes to ensure compliance.
  • Resolved employee changes and issues in HRIS for ECF processing and payroll adjustments.
  • Addressed time/pay discrepancies, vacation requests, uniform issues, and CDL reimbursements.
  • Oversaw risk management regarding claims to mitigate organizational liability.
  • Monitored expiration dates of current DOT cards to maintain compliance.
  • Prepared documentation for drivers' DOT cards and submitted to DPS.

Administrative Assistant

Steverson Staffing, Office Team, Houston City Personnel
Houston
11.2011 - 01.2014
  • Supported Vice President and HSE Leader in US Offshore Operations and Procurement.
  • Coordinated domestic and international travel arrangements, including hotel and transportation bookings.
  • Managed office supplies and vendor relationships while ensuring organizational efficiency.
  • Handled incoming and outgoing calls, recording messages accurately.
  • Facilitated external conferences, team-building events, and workshops.
  • Coordinated internal communication efforts to streamline information flow.
  • Provided backup reception support as required.
  • Assisted new personnel with onboarding information and procedures.

Skills

  • SAP and Concur
  • SharePoint
  • Microsoft Office Suite
  • Windows operating systems
  • Lotus Notes
  • Outlook
  • QuickBooks

Timeline

Executive Assistant

Desert Oasis Healthcare
09.2018 - Current

HR/Admin Assistant

SUNSPIRE HEALTH
12.2017 - 09.2018

Executive Assistant

METROPOLITAN TRANSIT AUTHORITY
01.2014 - 09.2017

Administrative Assistant

Steverson Staffing, Office Team, Houston City Personnel
11.2011 - 01.2014

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Adrianne Medley