Adrianne Jones
Discovery Bay
Summary
Dynamic event management professional with proven expertise in leading cross-functional teams and executing memorable events for Chevron Corporate business units. Skilled in vendor negotiations and budget management, I elevate client satisfaction through innovative concepts and meticulous logistics oversight. Excel in Microsoft Office and Cvent, enhancing event efficiency and guest relations. Renowned for transforming challenges into successful outcomes, fostering long-term partnerships.
Overview
12
12
years of professional experience
Work History
Event-manager
Chevron Corporate
09.2019 - Current
- Managed budgets and negotiated contracts with vendors, ensuring cost-effective event execution.
- Streamlined event planning processes by implementing efficient project management strategies.
- Implemented innovative event themes and designs to create memorable experiences for attendees.
- Managed event logistics from conception to completion, ensuring every detail contributed to event's success.
- Negotiated contracts with venues, vendors and suppliers to obtain best rates and services.
- Cultivated culture of innovation within event team, leading to creation of award-winning event concepts.
- Established relationships with key stakeholders, fostering long-term partnerships for future collaborations.
- Increased client satisfaction by consistently delivering well-executed events within budget constraints.
- Recruited trained, and managed teams of volunteers to assist with event operations and logistics.
- Coordinated large-scale conferences for industry professionals, resulting in increased networking opportunities.
- Oversaw logistics for multi-day events, including accommodations, transportation, and scheduling.
- Collaborated closely with key stakeholders throughout the planning process to ensure their vision was accurately reflected in the final event layout.
- Ensured smooth transitions between program elements at live events through effective stage management techniques.
- Utilized digital platforms to engage potential attendees and promote upcoming events effectively.
- Conducted post-event evaluations to identify areas for improvement and implement necessary changes in future planning efforts with core teams.
- Delivered prompt payment for event vendors, venues, staff and transportation providers.
- Developed marketing materials and promotional campaigns to maximize event attendance and visibility.
- Utilized job-related software to create standard guidelines, calendars and budgets for each event.
- Oversaw event registration process by collecting and tracking attendee information through digital platforms such as Cvent.
- Utilized feedback from attendees to refine and improve event offerings, solidifying organization's reputation for excellence in event management.
- Developed creative themes for events and created related activities to engage attendees.
- Supported senior leadership by developing status reports on activities related to planning, scheduling, cancellation, inquiries, resourcing, risk mitigation, and proposal development for various events.
- Researched and identified new vendors and suppliers to obtain competitive pricing.
- Implemented contingency plans to address last-minute changes or unforeseen events.
- Implemented protocols and procedures to effectively manage planning process.
- Monitored and controlled event expenditures to meet budgets.
- Analyzed event costs to identify areas of improvement and cost savings.
- Produced concept plans for high-profile corporate meetings and Global events.
- Elevated event engagement by innovating interactive and immersive experiences for attendees.
- Enhanced team collaboration by developing comprehensive communication plans that kept all stakeholders informed and engaged.
- Negotiated contracts with venues to secure favorable terms, optimizing event profitability and attendee experience.
- Led cross-functional teams to streamline event planning processes, enhancing efficiency and productivity.
- Leveraged technology to automate registration and attendee management, improving operational efficiency and guest satisfaction.
Lead Administrative Assistant/Quality Documentation Specialist
Dow Chemical
10.2017 - 09.2019
- Organized and maintained confidential files, protecting sensitive information from unauthorized access while ensuring easy retrieval for authorized personnel.
- Assisted managers in developing budgets based on historical data trends analysis performed accurately.
- Negotiated contracts with vendors, resulting in substantial cost savings without compromising quality or service levels.
- Coordinated travel arrangements, optimizing costs and ensuring seamless itinerary planning for executives.
- Developed training materials for administrative support staff to improve job skills knowledge base across teams consistently.
- Organized company events, fostering a positive work environment and strengthening team dynamics.
- Assisted with onboarding new employees, ensuring smooth transitions into their roles within the organization.
- Updated reports, managed accounts, and generated reports for company database.
- Facilitated timely delivery of special projects to meet organizational and departmental objectives.
- Performed research to collect and record industry data.
Independent Event Planner
Love Jones Wedding and Event Planning
03.2013 - 09.2019
- Developed innovative event concepts to exceed client expectations and create lasting impressions.
- Delivered exceptional customer service, forging strong relationships with clients for future collaboration opportunities.
- Achieved successful event outcomes by closely monitoring budgets and timelines.
- Demonstrated adaptability by successfully managing multiple projects simultaneously while maintaining attention to detail throughout all stages of planning.
- Established positive working relationships with a diverse network of local vendors to provide cost-effective products/services for various events.
- Streamlined event coordination through efficient communication with vendors and clients.
- Managed contracts, negotiations, and logistics for seamless events resulting in repeat business.
- Maintained high standards of professionalism while addressing challenges or issues that arose during events'' preparation or execution phase.
- Leveraged excellent organizational skills to streamline processes for improved efficiency in event preparation and execution.
- Maximized venue potential by creatively utilizing available spaces for optimal guest experiences.
- Cultivated a reputation for excellence in the local market through consistent delivery of high-quality events tailored to individual client needs.
- Coordinated schedules and timelines for events.
- Managed event logistics and operations.
- Brainstormed and implemented creative event concepts and themes.
- Trained and supervised event staff to complete tasks on time.
Education
Bachelor of Science - Interior Architecture
The Art Institute of San Francisco
San Francisco, CAHigh School Diploma -
Deer Valley High School
Antioch06-2000
Skills
- Team leadership and supervision
- On-site execution
- Operations oversight
- Vendor management
- Budgeting and finance
- Brand awareness
- Budget management
- Vendor and contract negotiations
- Menu planning
- Registration management
- Cross-functional teams leadership
- Post-event analysis
- Event planning
- Events logistics management
- Microsoft office
- Cvent
- Event registration management
- Guest relations
Accomplishments
- Earned "Event Planner of the Year" Award in 2017.
- Earned "Event Planner of the Year" Award in 2018.
- Negotiated with vendors to obtain cost-effective services, saving company average of $540k on a $1 million original budget allowance for a global event.
- Supervised team of 4 staff members.
- Achieved highest CES scores through effectively planning and managing employee engagement events.
- Used Microsoft Excel to develop inventory tracking spreadsheets.
Languages
English
Native or Bilingual
Timeline
Event-manager
Chevron Corporate
09.2019 - Current
Lead Administrative Assistant/Quality Documentation Specialist
Dow Chemical
10.2017 - 09.2019
Independent Event Planner
Love Jones Wedding and Event Planning
03.2013 - 09.2019
Bachelor of Science - Interior Architecture
The Art Institute of San Francisco
High School Diploma -
Deer Valley High School
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