Summary
Overview
Work History
Education
Skills
Languages
Timeline
Generic
Adriana Villalobos

Adriana Villalobos

Sacramento

Summary

Versatile Project coordinator with background successfully executing diverse project tasks to meet deadlines. Highly skilled at communicating with colleagues, monitoring status and achieving key milestones. Enthusiastic problem solver and talented team player with superior planning and decision-making skills.

Overview

18
18
years of professional experience

Work History

Project Coordinator

J5 Infrastructure Partners
04.2021 - Current
  • Coordinate and schedule site walks with client and construction teams in several markets.
  • Update client systems and ensure data accuracy.
  • Provide support and assistance to project manager/s in completing all required tasks to meet project goals related to project document management requirements.
  • Ensure project milestones are maintained, and the project team updates deliverables as directed.
  • Created job files for each project and maintained current data in each file.
  • Track and complete follow-up tasks to keep timelines on schedule.
  • Process payments required by jurisdictions for planning and building submittals and promptly ensure that documentation is routed to accounting.
  • Routing required documentation via DocuSign.
  • Multi-task while communicating effectively and tackling project challenges in a fast-paced environment.
  • Effectively communicate project planning, timelines, progress, and critical path issues to project management.
  • Assist with the preparation and submittal of client packages.
  • Kept projects on schedule by managing deadlines and adjusting workflows.

Customer Delivery Project Coordinator

SAC Wireless
11.2016 - 04.2021
  • Plan and coordinate project scheduling, budgeting, and administrative tasks.
  • Reported regularly to managers on project budget, progress and technical problems.
  • Updates necessary tracking systems to ensure that project and program status is maintained with complete accuracy.
  • Collecting receipts for all checks sent, making sure deliverables are received and uploaded to the customer's database.
  • Coordinate all tasks related to invoicing and purchase orders.
  • Creates and distributes correspondence relevant to the team, project, and program for internal and external distribution.
  • Develop and maintain accurate and complete files for projects and programs; continue to monitor for integrity and completeness.
  • Perform a wide variety of administrative duties as required to support project completion.
  • Restocked supplies and placed purchase orders to maintain adequate stock levels.

Administrative Assistant

Ag-Con Construction
01.2016 - 09.2016
  • Confirmed timecards (weekly), entered and processed biweekly payroll.
  • Answered multi-line phone system, routed calls, delivering messages to staff and greeting visitors.
  • Completed reconciliation of monthly credit cards used by management.
  • Created and maintained detailed administrative processes and procedures to drive efficiency and accuracy.
  • Restocked supplies and placed purchase orders to maintain adequate stock levels.
  • Responsible for job costing and supervising the safety program
  • Assisted with translation of documents (English to Spanish)
  • Planned and scheduled weekly travel arrangements for all management.
  • Processed all new hire documentation.
  • Tracked new hires' benefit eligibility.
  • Processed and prepared all accounts payable.
  • Assisted all supervisors with all delivery of equipment required at various job sites.
  • Created policies/procedures in both English and Spanish.
  • Executed record filing system to improve document organization and management.

Operations Administrative Assistant

GCA Services
01.2006 - 02.2014
  • Liaised between clients and vendors and maintained effective lines of communication.
  • Continually sought methods for improving daily operations, communications with clients, recordkeeping and data entry for increased efficiency.
  • Built and maintained excellent customer relationships through timely response to inquiries and going above and beyond to accommodate unusual requests.
  • Inventory on all uniforms for new hires and annual orders for all employees purchasing for executives for several accounts (10-15).
  • Streamlined office operations by organizing files, preparing documents, and distributing correspondence.
  • Researched and purchased out-of-the-norm items for several accounts.
  • Coded approximately 200-300 monthly vendor invoices for payment.
  • Supported all regional managers and account supervisors.
  • Maintained all vehicle registration, including check requests, smog, and donations of vehicles (15).
  • Collaborated with other administrative team members, human resources, and thefinance department on special projects and events.
  • Generated all paperwork for new cell phones or renewed contracts for new hires and current employees in California.
  • Researched and resolved billing and invoice discrepancies.
  • Conducted month-end balance sheet reviews and reconciled any variances.
  • Managed paper and electronic filing systems by routing various documents, taking messages and managing incoming and outgoing mail.

Education

Bachelor Degree - Business Administration

Southern New Hampshire University
Manchester, NH
05.2022

Skills

  • Project Organization
  • Team Coordination
  • Timelines and Milestones
  • Schedule Management

Languages

Spanish
Native or Bilingual

Timeline

Project Coordinator

J5 Infrastructure Partners
04.2021 - Current

Customer Delivery Project Coordinator

SAC Wireless
11.2016 - 04.2021

Administrative Assistant

Ag-Con Construction
01.2016 - 09.2016

Operations Administrative Assistant

GCA Services
01.2006 - 02.2014

Bachelor Degree - Business Administration

Southern New Hampshire University

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Adriana Villalobos