ADRIANA HERNANDEZ
Mexico
Summary
Highly organized Executive Assistant with notable experience in managing complex calendars, coordinating international travel, and overseeing high-level meeting preparation. Strong administrative skills including proficiency in MS Office Suite, Concur, Salesforce, and internal systems to streamline operations and improve workflow. Proven ability to handle sensitive information with discretion and maintain confidentiality. Demonstrated success in improving organizational processes, enhancing productivity, and implementing strategic solutions for efficiency.
Overview
16
16
years of professional experience
Work History
Executive Assistant
Kearney
08.2021 - Current
- Time and expense processing, AMEX reconciliation
- Calendar management, meeting coordination
- Travel coordination with BCD
- Manage visa processing and passport renewal
- Maintain electronic files
- Translate/proofread documents
- Prepare correspondence, presentations, and meeting minutes
- Support special Firm administration projects, including scheduling consultant mid-year and year-end reviews and practice interviews
- Coordinate business cards and home office access/workspace
- Alumni outreach
- Coordinate Firm network activities
- Handle onboarding activities, coordinate introductory/follow-up calls and meetings
- Support Principal selection Committees and Global Partner Selection Committees process: Coordinate internal and client interview scheduling; candidate material preparation; and committee meeting logistics.
Office Manager
Barclays
04.2020 - 07.2021
- Vendor research basic proposals, grants and/or contracts.
- Develop strategic initiatives to optimize workflow, and reduce costs across internal departments and external contractors.
- Support cost-benefit analysis for new vendors and company funding
- Participation in thorough data analysis to identify process inefficiencies.
- Compiled Power Point presentations and presented to client in a monthly basis
- Management and control of suppliers, registration and elimination of the system, collection of documents and preparation of files.
- In charge of reception staff, couriers and drivers.
- Responsible for office supplies (kitchen, pantry, stationery, medicines)
- Quarterly and annual reconciliation of suppliers in the system.
- Conduct market research relating to possible candidates for vendors and acquisitions.
Executive Assistant
HSBC
02.2014 - 10.2019
- Involved in program monitoring and evaluation: team planning, site visits, data analysis, report preparation.
- Conduct surveys and manage off-site research projects
- Participation in control procedures, including statistical analysis of index levels for Treasury department.
- Perform global company research using financial databases to verify corporate actions of index components.
- Manage Access databases to gather, organize, validate and reconcile data.
- Internal website administrator and creator
- Monthly expenses report and presentation of Institutional sales and trading teams
- Planning and organizing internal courses and trainings
- Analyze data for reports, presentations, and publications.
- Track out of office dates for team (including paid time off, business travel and meetings at outside office locations)
- Identify and monitor competitors and research market conditions or changes in the industry that may affect operation.
Executive Assistant
Iberdrola Engineering
11.2012 - 12.2013
- Authorization in SAP of expenses of employees
- Involved in planning, reporting, analyses, financial modeling
- Performed industry and company research, and drafted documentation
- Weekly expenses report for the accountability team
- Travel planning for the general director and his direct reports
- Reimbursement process and expenses report of the MD
- Receive and coordinate courier service national and international
- Meetings assistance photocopies, presentations, calls, catering
- Telephone conferences and Video Conferences with other directors in different countries
Administrative Assistant
Ibañez Parkman Law Firm
05.2011 - 10.2012
- Organize and manage calendar from Partner of Corporate and Laboral areas
- Look for new corporate clients
- Translation of legal documents and law firm website
- Travel planning for founder partner and his team of lawyers
- Event organization such as expos, fairs.
- Research companies and assist in special projects related to data collection and data entry for new clients
- Assisted Corporate Advisors in building optimized portfolios based on clients' income targets.
Administrative Assistant
DOS14 Comunicación
01.2009 - 01.2011
Education
Translation degree - Translation & interpretation
Centro Universitario Anglo americano
01.2007
Skills
- Calendar management
- Travel coordination
- Expense processing
- Document management
- Meeting coordination
- Effective communication
- Attention to detail
- Strong problem solver
Languages
Spanish
Native/ Bilingual
English
Full Professional
Portuguese
Limited
French
Limited
Timeline
Executive Assistant
Kearney
08.2021 - Current
Office Manager
Barclays
04.2020 - 07.2021
Executive Assistant
HSBC
02.2014 - 10.2019
Executive Assistant
Iberdrola Engineering
11.2012 - 12.2013
Administrative Assistant
Ibañez Parkman Law Firm
05.2011 - 10.2012
Administrative Assistant
DOS14 Comunicación
01.2009 - 01.2011
Translation degree - Translation & interpretation
Centro Universitario Anglo americano
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